Please reply to the list. We are dealing with the exact same issue (and item!)





Elizabeth J. Cox

Special Formats Cataloger

Morris Library - Mail Code 6632

Southern Illinois University Carbondale

Carbondale, IL 62901

(618) 453-5594 (phone)


"Cats are intended to teach us that

not everything in nature has a purpose."

-- Garrison Keillor


From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Christopher Koehler
Sent: Wednesday, December 22, 2010 2:44 PM
Subject: [SERIALST] Processing flash drive and other 'born digital' items


We have been receiving the "American Society for Information Science and Technology. Meeting. Proceedings of the..." in CD format since the 2005 proceedings; however, we have just received the 2010 proceedings and they are on a Flash Drive.  According to the list of proceedings for sale at the Flash Drive is the only option listed so it appears that no CD is available for 2010.


Some time ago, the International Association for Great Lakes Research sent us the Abstracts of the 51st (2008) meeting on a flash drive and we are still wrestling with how to process that, so I'd like to ask for feedback on how other libraries handled that item and/or how they are planning on processing the flash drive for the 2010 ASIST Proceedings.


On a more general note our library has convened a committee to discuss processing and archiving items born digitally such as these flash drives, emailed newsletters or proceedings, or items put up on a public website for a limited time that we might want in our collection.  Issues that have come up in the discussions include making sure fair use is not violated, what items should be preserved and added to the catalog and the best practices for archiving digital resources.  At this point we would like to get feedback from other libraries as to how they're tackling these issues.  


You can either send your responses directly to the Listserv or to me personally at





Chris Koehler

Electronic and Print Serials
Univ. of Minnesota/170 Wilson
309-19th Avenue South
Minneapolis, MN 55455-0414 USA

Phone: 612-625-0043
Fax: 612-625-3428