Library Assistant II, Electronic Resources Assistant

Worcester State University . Worcester , Massachusetts


About Worcester State University:

Worcester State University is a public institution of higher learning set on 58 acres in the residential west side of Worcester, Massachusetts. We are dedicated to preparing students for personal success, rewarding careers, and effective citizenship in the 21st century. We offer undergraduate and graduate degree programs in the traditional liberal arts and sciences, teacher education, biomedical sciences, business, and the health professions.


Job Description:

OFFICIAL TITLE: Library Assistant II, Electronic Resources Assistant

SUPERVISION RECEIVED:  Electronic Resources Librarian

SUPERVISION EXERCISED:   May supervise student employees


General Statement of Duties: The Electronic Resources Assistant reports directly to the Electronic Resources Librarian. The successful candidate will assist with the provision of the library's electronic resources including over 140 databases, more than 250 print and online periodical/serial subscriptions, and over 140,000 ebooks. He or she will also assist in the provision of Access Services including circulation, interlibrary loan, and course reserves.



1.      Assists with the management of electronic resources including acquisition, access, administration, support, and evaluation of resources.

2.      Verifies receipt of print and electronic periodical/serial subscriptions.

3.      Catalogues and classifies books, periodicals and documents according to standard library practices and procedures.

4.      Searches and updates On-Line Computer Library Center (OCLC) library references files to correct entries or to establish new entries.

5.      Performs bibliographic searches for faculty use and for other purposes.

6.      Determines shelving arrangements for library materials and supervises shelving of periodicals/serials.

7.      Arranges for the purchase and order of library materials; selects vendors; receives and checks orders for accuracy.

8.      Performs related duties such as preparing correspondence, maintaining liaison relationships with vendors; compiling statistics for reports, etc.

9.      Charges, renews and discharges library materials being borrowed using automated (currently Ex Libris Voyager software) and manual systems to record the disposition of library materials.

10.  Aids library users by: responding to inquiries and providing information concerning materials that best match users' interests and needs; applying and interpreting library rules and procedures governing the use of library facilities and services; and suggesting and explaining the proper methods of locating and using materials to facilitate patrons' use of the library.

11.  Monitors the borrowing of library materials by: determining the eligibility of borrowers; contacting library users for the return of books and materials; sending out overdue notices; and recording the payment of fines.

12.  Verifies proper location of books and other library materials by searching the library for misplaced items; by retrieving books as requested; and placing books and other library materials in their proper location to facilitate use and accountability of library materials.

13.  Assists and instructs users in the operation of microfilm/microfiche readers, reader printers and/or other library equipment.

14.  Provides on-the-job training to new staff, student workers and subordinates.

15.  Assumes responsibility for the operation of the library facility in absence of supervisor, including staffing of library service points as required.

16.  Performs other related duties as assigned, such as: typing reports; operating library equipment; locating and filing materials; enforcing library rules; inspecting library premises; processing mail, etc.

17.  Performs other related duties as assigned within the Library Assistant Classification



1. Applicants must have at least (A) two years of full-time or equivalent part-time, paraprofessional experience as a library assistant and (B) of which at least one year must have been in a supervisory capacity, or (C) any equivalent combination of the required experience and the substitution below.

2. Substitutions:

i. An Associate's or higher degree may be substituted for a maximum of one year of the required (A) experience.*

*Education toward such a degree will be prorated on the basis of the proportion of the requirements actually completed.


Preferred Qualifications:

Bachelor's Degree

Experience managing electronic resources


Additional Information:

Initial screening of applications will continue until the position is filled.

*Salary: $689.39 (1)



Fall and Spring Semesters: Tuesday through Friday 8:45am-5:00pm, Saturday 9:00am-5:00pm (Days off Sunday, Monday)

Summer/Classes not in session: Monday through Friday 8:45am-5:00pm (Days off Saturday, Sunday)

Worcester State University is an Affirmative Action/Equal Opportunity employer which seeks to reflect the diversity of its community.


Application Instructions:

All applicants must apply online at

Apply link for the Library Assistant II position on Interview Exchange.


Necessary documents for submission include a cover letter, resume, and a list of three professional references with contact information. 


All information which can be uploaded to one's e-account should be done so by the applicant; information which cannot may be faxed to 508.929.8169, emailed to, or may be sent to the following address:


Director of Human Resources

Worcester State University

486 Chandler Street

Worcester, MA 01602-2597



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