Re: Duplicate exchanges and workflow (2 messages) Birdie MacLennan 11 May 2000 21:03 UTC
2 messages, 107 lines: (1)--------------------------- Date: Thu, 11 May 2000 15:09:55 -0400 From: Marcia Trauernicht <mstwml@RITVAX.ISC.RIT.EDU> Organization: RIT Subject: Re: Duplicate exchanges and workflow Dena, This is very helpful--time is one of our big issues here. thanks again! Marcia Dena Luce wrote: > > Well, when we were doing the paper lists a few years ago, the technician did > the bulk of the work composing the list, copying it, etc. Myself and some > workstudy students would then assist her with preparing them for bulkmail. > We sent out one list a year and probably invested about 10 hours on that > project. > > Now that we only participate on the listserv, we send out regular small > lists or individual items probably weekly or maybe monthly. It's so > convenient with email since we're using the computers daily. We might only > commit 4 hours a month skimming the offerings posted and maybe 1 hour if we > actually have materials to box and ship. It's far less time consuming and > our student workers do so much of the pulling issues and boxing for us. > > Let me know if this doesn't answer your question. > > Dena Lahue Luce Ph.: (334) 386-7482 > Extended Services Librarian Fax: (334) 386-7481 > Faulkner University Email: dluce@faulkner.edu > Gus Nichols Library > 5345 Atlanta Hwy. > Montgomery, AL 36109-3398 (2)---------------------------- Date: Thu, 11 May 2000 15:15:22 -0400 From: Marcia Trauernicht <mstwml@RITVAX.ISC.RIT.EDU> Organization: RIT Subject: Re: Duplicate exchanges and workflow Judy, thanks for the information--I appreciate your insights! One concern that I share with you is the "common good" factor: it's wonderful to get free or cheap issue replacements from others, but should'n we contribute too by sharing ours? thanks again! Marcia "Judith L. Fallon" wrote: > > In my library, I am in charge of binding periodicals. I also keep all of > the duplicates on shelves near my desk. I try to keep an updated list of > all that I have available, but find that it is not as up to date as I > would like. I tend to think of the duplicates as not that important to > keep up with. I do read the listserv each day to see what is offered and > what we need. I offer duplicates to the list a couple of times a month. It > really depends on my other work and how pressing that is. Another problem > that is unique to me, I hope, is that the person who had my job before was > not well liked. I guess she had problems managing her time and I have been > told that "she did the duplicates and not much else." It sometimes causes > problems for me having to deal with this leftover anger. Sometimes when I > prepare a package for mailing, I am told that postage costs have gone up > since I started being involved in the Duplicate list. I know that is all > because of the negative feelings towards my predecessor. The fact that > maybe I am completing a volume for someone else, actually helping another > library, is not considered. > All in all I would say that I spend a minimum of 1 hour each day on the > duplicates. Sorry for rambling. Judy Fallon, WPI <jf@WPI.EDU> > > -----Original Message----- > From: Marcia Trauernicht [mailto:mstwml@RITVAX.ISC.RIT.EDU] > Sent: Wednesday, May 10, 2000 3:42 PM > To: SERIALST@LIST.UVM.EDU > Subject: Duplicate exchanges and workflow > > Duplicate exchange has come up for discussion recently at my library. Our > current practice consists of gathering our unwanted issues after > withdrawal, preparing a shipment (with shipment spreadsheet), and sending > out the spreadsheet list to vendors for bids. > > Lately, we've found that the vendors aren't offering nearly as much money > for these shipments as in the past. The concern centers upon the amount of > staff time taken up by this process as compared to the amount of money > received from vendors for each shipment--in other words, the question has > been asked: "Is this still worth doing?" We currently do not supply any > issues to cooperative exchanges. > > I've searched the SERIALST archives and found information about duplicate > exchanges that focuses primarily on sources for cooperative exchanges and > missing issue banks. > > I would like to know what practices are in effect at your libraries and > how much staff time (regular staff and student staff) is devoted to this > process. I am interested not only in workflow concerning interactions > with vendors, but also in any cooperative exchange practices. Pros and > cons of each are welcome. > > Any information would be greatly appreciated. Thanks! > > Marcia S. Trauernicht > Wallace Library > Rochester Institute of Technology > mstwml@rit.edu > (716) 475-7292