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Re: Pre-payment of serials renewal list? -- 3 messages Stephen D. Clark 28 Jun 2000 15:33 UTC

3 messages:


-------- Original Message --------
Subject: Re: Pre-payment of serials renewal list? -- Teri Koch
Date: Wed, 28 Jun 2000 10:05:02 -0400
From: "Susan E. Sturgeon" <>

We are a public institution whose funds come at the whim of the
legislature, but we often prepay when we can.  Why not?

SALEM MA 01970
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Subject: Re: Pre-payment of serials renewal list? -- Mary Jo Kennedy
Date: Wed, 28 Jun 2000 09:21:25 -0500
From: Alfred Kraemer <>

There is no doubt that prepaying journals benefits most libraries,
from the perspective of a college/university administrator things may
different, e.g. if the prepayment discount percentage is less than what
could be earned by putting the funds into a money market account.
We have faced this objection several times during the last 5-6 years. So
the prepayment discounts are better than alternative, secure, short-term
investment options.
Of course, in the above scenario, the library would usually not reap any
benefits of those alternative investment options. Therefore, it is very
desirable for the library to obtain the authorization to prepay since it
in essence a small increase in journal funds - and for many of us one or
percentage points are thousands of dollars.
Alfred Kraemer
Head, Technical Services
Medical College of Wisconsin Libraries
8701 Watertown Plank Road
Milwaukee, WI 53226

-------- Original Message --------
Subject: Re: Pre-payment of serials renewal list? -- Mary Jo Kennedy
Date: Wed, 28 Jun 2000 09:25:48 -0500
From: "Anne C. Bunting 448-5154" <>

We prepay, but usually not until August because it takes that long to
get new
P.O's set uup wiith purchasing.  Our budget year is July 1-June 30 so we
not pay in June.

One problem we seem to have is being sure they issue us credit since
we pay more than the journals actually cost.  We may have a large credit
sitting there and they will be dunning us for an unpaid invoice.  We
have to
either get a credit amount lump sum or apply invoices against a paper
i.e. We can't just tell EBSCO apply any new invoices against a credit.
I don't
know if this makes any sense to you.  It seems to blow our business

Anne C. Bunting
Collection Management Coordinator
University of Tennessee
Health Sciences Library
Memphis, TN
Phone: 414-456-4273

> -------- Original Message --------
> Subject: Pre-payment of serials renewal list?
> Date: Tue, 27 Jun 2000 11:20:20 -0500
> From: Teri Koch <>
> Reply-To: Teri Koch <>
> Hi!
>    I'm wondering how many of you out there get your institutions to take
> advantage of the serials list pre-payment discount offered by vendors?
> Our vendor is EBSCO and we can get varying discounts for prepaying the
> big renewal list (i.e., 2% if paid by 6-26-00, 1.5% if paid by 7-31-00,
> etc.).
>    I would like to pre-pay the invoice, as it would result in thousands
> of dollars of savings for the library.     I'm hopeful that if I can
> come up with a list of other institutions (roughly similar in size to
> mine; 4200 FTE, private four year University; current subscriptions on
> our renewal list is about 1600) that actually do pre-pay, that it might
> lend some credence to my argument.
>    Thanks in advance for your help!
> Regards--
> Teri Koch
> Acquisitions, Serials & Electronic Products Librarian
> Drake University
> Cowles Library
> 2507 University Ave.
> Des Moines, IA  50311