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Re: Periodical donations (5 messages) ERCELAA@ctrvax.Vanderbilt.Edu 20 Jul 2000 21:26 UTC

5 messages:


Date: Thu, 20 Jul 2000 13:33:49 -0400
From: Debbie Holme <dholme@ZOI.LIB.UWO.CA>
Subject: Re: Periodical donations (Karen Bolton)


   The following is my two cents worth on this subject. The concept is good,
but  I suggest if the library decides to persue this arrangement that the
arrangement is clearly understood by the faculty. The Engineering library where
I worked had this same type of arrangement for a couple of titles. There were a
few pitfalls.

    Over the years one Engineering faculty member donated a couple of  titles to
the library. At first the.arrangement worked well. As time went by, the arrival
of the issues became rather sporadic. It meant I had to contact the faculty
member regarding late / or missing issues. Sometimes they indicated they brought
the issue to us, in actuality they sometimes forgot, (it arrived months later).
Sometimes the faculty wanted to keep a particular issue if the articles
pertained to their research area. I ended up waiting for issues to arrive,
binding incomplete volumes and not being able to claim via a vendor...

    In the end I believe the faculty member moved to another university.We
eventually closed our holdings as a cancellation. This is my experience on the
topic. Hope this is not too much of a downer.

Deborah Holme
Processing / Access Services
Taylor Library, UWO


Date: Thu, 20 Jul 2000 14:13:59 -0400
From: Julie Preisser <jpreisse@SINCLAIR.EDU>
Subject: Re: Periodical donations (Karen Bolton)

You are exactly right in being worried.  There have been a few faculty in
my experience who have been very careful about getting issues to us
promptly and regularly - but they have been the exception.  My policy now
is not to cancel a subscription until I have a year's track record from
the faculty to go on - in other words, for a year I may have duplicate
copies.  It is not that faculty are being deliberately careless - it is
just that they forget with one issue, take another one home to read in
bed, give another one to a colleague because there is an interesting
article etc etc.

Julie Preisser
Periodicals Librarian
Sinclair Community College
444 West Third Street
Dayton, OH 45402-1421
Phone: 937-512-3006
Fax: 937-512-4564


Date: Thu, 20 Jul 2000 13:22:33 -0500
From: Barbara Attebery <BATTEBERY@OCHSNER.ORG>
Subject: Re: Periodical donations (Karen Bolton)

  Earlier this year there was much discussion about this on MedLib
listserv.  Basically, there could be a big problem if you accept
journals paid at a personal subscription price in order that you don't
have to pay the institutional price.  The discussion involved copyright
infringement and also it could be illegal in your state because the
publishers could possibly bring charges that you are committing fraud
and accepting these journals at a cheaper price than you should be
paying and they would be right.
   We dropped the journals that we were getting as gifts or began
subscribing to them ourselves.  We removed the issues already on the
shelf on the ones we did not subscribe to because in the MedLib
discussion it was brought out that neither patrons or librarians should
copy or interlibrary loan information from these journals
   I suggest you discuss the question with your legal department before
you make any decisions.
   Good luck.

Barbara J. Attebery, MLIS, AHIP
Librarian - Collection Development
Alton Ochsner Medical Library
1516 Jefferson Highway
New Orleans, LA  70121

Ph.    (504) 842-3760
Fax    (504) 842-5339


Date: Thu, 20 Jul 2000 14:51:36 -0400
From: Jeannette Ward <jaward@MAIL.UCF.EDU>
Subject: Re: Periodical donations (Karen Bolton)

This can be a serious problem for some titles.  Many of the scientific
associations clearly state on the cover if there publications that the
issue is a personal copy not to be used in a library.  Where there is a
difference in price between the library/institution and
personal/membership copy, the library may be getting into copyright

Jeannette Ward
Acquisitions Librarian
University of Central Florida
P.O. Box 162440
Orlando, FL 32816-2440

(407) 823-2575
(407) 823-6289 (fax)


Date: Thu, 20 Jul 2000
Subject: Re: Periodical donations (Karen Bolton)

We had a department head who insisted we cancel our subscription to a title
because he was on the editorial board and would be sure we had a copy.  It
worked until he went off the board and forgot to tell us!  You never get the
issues until they are ready to bring them in after they have read them. If your
users don't care if they have the most recent issue as soon as it is published,
it might work. But...  Also it seems like you usually miss an issue here and

Anne C. Bunting
University of Tennessee
Health Sciences Center