4 messages, 164 lines:

(1)---------------------------
Date:         Thu, 21 Sep 2000 08:50:54 +0200
From:         Eliane Chaney <Eliane.Chaney@CERN.CH>
Subject:      Re: Holdings Lists: include electronic?

For the last 4 years we opted for 2 records for periodicals held in
both formats print and available online.
In our online catalogue, you find records of the same title linked and
referring to one another.
A list of e-journals and tables of contents services is generated from the
catalogue.
As for the hard copy of the periodicals holdings list, we have split it
into 2 parts: the Online and the Printed collections. I must say that
i have heard some negative comments concerning people who forget to check
in the two parts when looking for a title!

http://library.cern.ch/
http://weblib.cern.ch/Home/Library_Catalogue/Periodicals_and_Progress_Reports/?nm=1
http://library.cern.ch/electronic_journals/ej.html

Eliane Chaney

Serials librarian
CERN Library
CH - 1211 Geneva 23
Switzerland
<Eliane.Chaney@CERN.CH>

(2)--------------------------
Date:         Thu, 21 Sep 2000 08:47:14 -0400
From:         Gerre Wescott <wescott@LYCOMING.EDU>
Subject:      Re: Holdings Lists: include electronic?

Tracey

Our phl is in two places: a big printout and on the library web page.  I
update the material in the database almost daily and immediately mount
the edited pages on the web.  The paper copy is updated once a semester.
 We have 23 hard copies that float around from the first floor reference
area to the third floor periodicals back files.

Everything is in one list.  The online materials say 'ANAEROBE (computer
file)' in the title line; the holdings line repeats the info in a
different way in case the patron doesn't 'get' it:  'v.2,1996 to current
issue available online'.  On the web, hitting 'online' takes the patron
to the journal.  I probably didn't need to explain that to you :)

My personal feeling is that one list with everything in it is preferable
to two lists.  but that's just me.

Gerre

Gerre Wescott
Periodicals Technician
Snowden Library
Lycoming College
700 College Place
Williamsport PA 17701-5192
570-321-4089 - phone
570-321-4090 - fax
<wescott@LYCOMING.EDU>

(3)---------------------------
Date:         Thu, 21 Sep 2000 08:16:41 -0500
From:         Dena Luce <dluce@FAULKNER.EDU>
Subject:      Re: Holdings Lists: include electronic?

Tracey,  we stopped producing a holdings list in print.  We simply direct
our patrons to the online catalog.  Otherwise, we show them the print
indexes and the databases and explain that many titles are available full
text but for those that are not, they will want to check them in the catalog
to see if we carry them.  It's not ideal but we got tired of trying to keep
the print version updated.

        Dena Luce <dluce@FAULKNER.EDU>

(4)-----------------------------
Date:         Thu, 21 Sep 2000 09:07:21 -0500
From:         Buddy Pennington <buddy.pennington@ROCKHURST.EDU>
Subject:      Re: Holdings Lists: include electronic?

Something that a lot of libraries are doing is putting this information
into the OPAC or putting it up on the web in a separate database.  I have
heard of libraries importing the records for FT databases into the OPAC
using a PERL script and a program from the Library of Congress that can
create MARC records in mass quantities.

I have preferred to go the second route, however, because we are a
consortium of 25 libraries in Kansas City, but we get databases the other
library's do not.  What I did was download the FT database information
from vendor websites (we get ProQuest, Academic Universe, JSTOR, and
FirstSearch) into an Access database.  We also have our library holdings
in the Access database.  I then used ASP to create a page with a search
form that interfaces that database and displays the results.  Have a look
at:
http://www.rockhurst.edu/3.0/services_and_resources/library/interactive/Maestro/index.asp.

This allows one stop shopping from within the library or outside the
library as well and is more searchable than a print list where titles are
listed in alphabetical order.  It took me about a month to learn ASP
enough to write the script needed.  Twice per year, I download new lists
from the FT database vendors.  We can also make changes as needed anytime
someone finds something that is incorrect.  I really believe that this is
the way to go. Print lists are too limiting for our users.  We have the
technology, we should be using it.

If you are bent on using a print list, I would definitely list electronic
journals and I would put it on one list with your library's holdings.
You are spending big bucks on the databases and you need to get users to
realize that those journals are available electronically.  If you leave
the databases out, that will require that users first know all of the FT
databases available, and then require them to search each and every one to
determine if the journal they need is available in FT.  Having the
information on a list, whether print or electronic, is so much easier on
everyone.

Buddy Pennington
Acquisitions/Serials Librarian
Rockhurst University Greenlease Library
buddy.pennington@rockhurst.edu
#816-501-4143

-----Original Message-----
From: Tracey DeLillo [mailto:tdelillo@FALCON.TAMUCC.EDU]
Sent: Wednesday, September 20, 2000 9:32 PM
To: SERIALST@LIST.UVM.EDU
Subject: Holdings Lists: include electronic?

I am in need of some input/advice regarding Holdings Lists for
periodicals.  I am in the process of revising our current Periodicals
Holdings List, and had decided to create 2 separate lists: one for print
and microfilm holdings (i.e. items housed IN the library), and one for
full-text electronic holdings.  Our old PHL had combined everything into
one massive list, which was nicely and expensively professionally printed,
and was largely obsolete within a month due to changes in databases and
other online availability.  The other problem I encounter daily with
this comprehensive list, is that patrons come to my office to complain
that, for example, "Private Placement Reporter" isn't on the shelves,
because they don't notice that it says "ELECTRONIC, LEXIS-NEXIS"
underneath instead of "PERIODICAL SHELVES".  These are just two of my
favorite reasons for deciding to split the lists.  Some of my coworkers,
however, have concerns about my plan.  They feel that the patrons won't
like having to look 2 separate places to see where they can get an
article.  They think it will be time consuming and confusing.  They are
afraid that patrons will be misled regarding our holdings and will be
disgruntled, not to mention an expected increase in unnecessary I.L.L.
requests for materials we really do have access to.

I am now in a quandry.  How do other libraries format their PHL's?  Are
electronic sources listed?  Are they combined with print, or listed
separately?  Are the PHL's available in hardcopy, or are they only online?

Any input will be greatly appreciated.  Feel free to email me directly, or
post to the list if others think this is of broad interest.

Thanks in advance,
Tracey DeLillo
Serials Librarian
Texas A&M - Corpus Christi
<tdelillo@FALCON.TAMUCC.EDU>