Load of Harvard data to CONSER records (Jean Hirons) ERCELAA@ctrvax.Vanderbilt.Edu 27 Feb 2001 21:01 UTC
Date: Tue, 27 Feb 2001 15:21:40 -0500 From: Jean L Hirons <jhir@LOC.GOV> Subject: Load of Harvard data to CONSER records This message is being sent to multiple lists; please excuse the duplication. OCLC Loads Pattern/Holdings Data to 40,000 CONSER Records On Tuesday, February 27th, OCLC loaded caption, pattern, and related holdings data to over 40,000 CONSER records for currently-issued serials in the OCLC database. The data was created by Harvard University, a member of the Cooperative Online Serials (CONSER) Program. The load of the Harvard data, which is current as of late Januray, is the first significant influx of pattern data to the CONSER database since the CONSER Publication Pattern Initiative=s pilot began in June 2000. The pattern and holdings data is being added to field 891, an OCLC-defined field that imbeds MARC 21 fields 853 and 863 within a subfield $9. Those viewing records on OCLC will see the data in field 891. However, distributed records will have the 891 stripped and will contain the MARC 21 fields, along with an 852 field containing the phrase Auniversal pattern.@ Data included in CONSER records will normally include one 891/853 and 891/863 pair; however, in cases where the frequency or numbering has changed, multiple pairs may be present. The Aholdings@ are limited to the first issue to which each pattern applies. According to Ruth Haas at Harvard, not all of the data will include the complete pattern information because many of the Harvard libraries have yet to use predictive check-in. In many cases, the 853 fields will include only the caption subfields and a related 863 field. In other cases, all of the pattern subfields will be found. A subfield $x "provisional" will be included in the 863 field to indicate that the information given in the pattern portion may be incomplete. The inclusion of the Harvard data in so many CONSER records is a significant milestone for the CONSER Publication Pattern Initiative, whose goals are to promote use of the MARC 21 Format for Holdings Data by libraries and system vendors and to promote the cooperative creation and sharing of this data via the CONSER database. In addition to the Harvard data, over 350 patterns and associated holdings have been added to CONSER records by pattern participants. The Harvard data will not replace any existing 891 fields in the CONSER records. It will also not be added in cases where the allowable record length would be exceeded. According to Sally Sinn, Chair of the CONSER Task Force on Publication Patterns and Holdings, "this is an important step forward for a project designed to eliminate the costly redundant effort to create this data in each new system installation." Jean Hirons, CONSER Coordinator at the Library of Congress, hopes that the inclusion of the Harvard data will promote the idea that this information should become standard in CONSER records. The large bulk of records will also enable systems to experiment with loading it into their check-in modules and for libraries to use the records for system implementation.@ Further loads are sought and institutions with pattern data to share should contact Hirons (jhir@loc.gov). For more information on the CONSER Publication Pattern Initiative, see: http://lcweb.loc.gov/acq/conser/patthold.html. Rich Greene serves as OCLC's liaison to the CONSER initiative and has overseen the load. Any questions about the load specifically should be addressed to him (greenr@oclc.org). Examples of CONSER records containing Harvard data: Examples: 1. OCLC: 7748334 LCCN: 81-643689/HE/r90 Title: Tehumin Harvard data: 853 02 $6 1 $a kerekh $i year $m year 863 40 $6 1 $a 1-20 $i 5740-5760 $m 1979/198-1999/2000 WorldCat data: 891 02 $9 853 $8 1 $a kerekh $i year $m year 891 40 $9 863 $8 1 $a <1>- $i <5740>- $m <1979/1980>- $x provisional 2. OCLC: 6155013 LCCN: 86-649025/NE Title: Maden istatistikleri = $b Mining statistics. Harvard data: 853 02 $6 1 $a (year) 863 41 $6 1 $a 1958/1965 863 41 $6 1 $a 1959/1966 etc. WorldCat data: 891 02 $9 853 $8 1 $a (year) 891 40 $9 863 $8 1 $a <1958/1965>- $x provisional 3. OCLC: 22971842 LCCN: sn 90-39476 Title: Jaarboek van de Geschied- en Oudheidkundige Kring van Stad en Land van Breda "De Oranjeboom." Harvard data: 853 00 $6 1 $a d. $i (year) 863 40 $6 1 $a 1-50 $i 1948-1997 WorldCat data: 891 00 $9 853 $8 1 $a d. $ i (year) 891 40 $9 863 $8 1 $a <1>- $i <1948>- $x provisional Jean Hirons CONSER Coordinator Serial Record Division Library of Congresss 101 Independence Ave., SE Washington, DC 20540-4160 voice: (202) 707-5947 fax: (202) 707-1778 jhir@loc.gov