Re: Program Abstracts - Binding? -- Melodie Sanders Stephen Clark 07 Jul 2003 19:49 UTC
-------- Original Message -------- Subject: RE: Program Abstracts - Binding? -- Nancy Crow From: "Sanders, Melodie" <MSanders@tambcd.edu> Date: Mon, 7 Jul 2003 14:39:00 -0500 To: "SERIALST: Serials in Libraries Discussion Forum" <SERIALST@LIST.UVM.EDU>, <crowna@quincy.edu> Nancy Crow asks: > I am preparing volumes for binding and interested in the usefulness of > including Special Issues/Program Abstracts with the regular > issues. For example, The Gerontologist, v. 42, Special Issue I, is > Program Abstracts from the 55th Annual Scientific Meeting. Do other libraries include this with Volume 42 or not? Yes. In your case, it has supplemental numbering. Special issues are also frequently indexed. Also, our patrons use abstracts to determine what papers they are interested in. We generally bind the indexes, special issues, supplements, program abstracts, proceedings and such. We do not bind nor do we keep conference programs, separate advertisments, promotional materials, and such. We do post the items we think the patrons might find interesting on a bulletin board close to the Circulation Desk. We use the criteria, if it would be useful information to our patrons in ten or more years, and will we wonder in ten years if we are missing a supplement or issue if we don't include it. Usually the "supplements" are numbered and are included in the volume numbering. The advertisments, conference programs, and such generally don't have the issue voluming. Occasionally, we will have a title that does have conference programs, or other things included in the numbering. When that happens we include it in the bound volume. We also include CD-ROMs, disks, and such in this policy. If the program disk is a software promotion or advertising for a society or publisher that is not supplementing the issue, we toss it. If it is supplementing the issue, we put it in a pocket in the bound volume or issue. (Some issues are big enough to be bound separately.) We do not typically leave charts or large graphics in the volume, UNLESS they are a supplement to a specific article or the material is included in the numbering. Then we put them in a pocket and keep them with the issue. My favorite is flyers and pamphlets published by societies like American Dental Assocation that find their way into dental journals. If they are examples or supplements to articles, we pocket them. If not, they land in cataloging to be put in the vertical file. Or if they don't look useful, file 13 or the library coffee tables. Melodie =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-= Melodie Sanders Head of Technical Services Baylor Health Sciences Library (Dallas) MSanders@tambcd.edu <mailto:MSanders@tambcd.edu> http://tambcd.edu/library =-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=-=