Re: Online serials statistics -- John Lucas Stephen Clark 14 Jul 2003 17:59 UTC
-------- Original Message -------- Subject: Re: Online serials statistics -- Starla G. Doescher From: "John Lucas" <jlucas@rowland.umsmed.edu> Date: Mon, 14 Jul 2003 11:50:44 -0500 To: <SERIALST@LIST.UVM.EDU> Hello Starla and all: Don't we all know the feeling. About 2-3 years ago, when our e journals was MUCH Smaller, I started a word file that I update every month when I update my statistics. When I do my monthly statistics, I list each SPECIFIC TITLE. I am trying to find the time to put all of this into a database program, although an Excell sheet might work as well. Anyway, here is what I have done. It may be easier to list this. I also do this with our databases. For us, Purchase means spending extra to access or in the case of MD Consult, the purchase of this database which has electronic books and journals. Gift means something we do not have to pay anything for or can separate a cost out from. (ie.) "bundled" comes with print subscriptions 2A Journals ELECTRONIC ONLY (Purchase) (how they are purchased in case we have to identify titles to possibly drop e-access to) 2A1 Direct 2A2 Ovid 2A3 MD Consult (etc.) 2A4 OCLC 2A5 ==> 2B Journals ELECTRONIC & PRINT (Purchase) 2B1 Direct purchase (how they are purchased) (various publishers) 2B2 Ovid 2B3 MD Consult (etc.) 2B4 ==> 2C Journals ELECTRONIC ONLY (Gift) 2D Journals ELECTRONIC & PRINT (Gift) When I add a journal title to my monthly statistics and this list, it has already been added to our journal home page. I double check our web pages that it is there and can click on to refresh my memory for catagorization. On my list, I type in the title in the appropriate catagory, A,B,C or D and if there is a further breakdown as to where we are getting it from. After the title I add the month/year it was added, then bold and italicize it. This way, I will know what has been added this fiscal year. If a title changes, when I put the new title in, I identify the inactive (dead) title by placing it in ALL CAPITALS, keep the entry date and ADD the new date of change. I then copy/paste it at the top of that group. By using the "numbering" button in our "Word", I can tell how many titles in each group are active or inactive. If a title is received in more than 1 way (ie. P +E (gift) bundled as well as through P+E (purchase) Ovid; Nursing collections) I will note each line with the opposite number (Purchase would get 2D for gift : the gift would get 2B3.2for the nursing collection) This is why I would like to move it to either a database or excell spreadsheet. Each year, after I do my annual report (Doing it right now), I unbold/italicize the titles and start fresh. It is ALOT of work each month and even then you KNOW you will miss something that someone else did that you were not informed of but the onlly way I know to get any fairly accurate count. John Lucas Serials Librarian University of Mississippi Medical Center 2500 North State St Jackson, MS 39216-4505 (PH) (601) 984-1277 (FAX) ( 601) 984-1262 JLUCAS@ROWLAND.UMSMED.EDU >>> sdclar@WM.EDU 07/14/03 10:55AM >>> -------- Original Message -------- Subject: Online serials statistics From: "Doescher, Starla G" <sdoescher@ou.edu> Date: Mon, 14 Jul 2003 10:34:24 -0500 To: "'SERIALST@LIST.UVM.EDU'" <SERIALST@LIST.UVM.EDU> Our library is frequently asked to provide statistics about our serials collections. In recent years we have been asked for additional information about our electronic resources. Specifically, how many paid vs. free subscriptions we have. We have not come up with a good way to sort out this information. In many cases, our electronic access to titles comes free with a print subscription. In other cases we pay an additional fee for online access in addition to a print subscription. In yet other cases we pay a flat fee to have online access to either a group or all of a publisher's titles online. How do other libraries arrive at counts for their online serials titles? Starla Doescher Head, Acquisitions Department University of Oklahoma Libraries 401 W. Brooks Norman, OK 73019 405-325-2141 fax 405-325-1893