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Re: Voyager Acquisitions/Serials Module Advice Skwor, Jeanette 04 Feb 2004 13:39 UTC

***We handle it much the same, with a few refinements:
        1)  I put a note on the membership/group payment PO listing the titles paid.
        2)  I group the POs by number.  The membership is 12345-Mem; Journal of This Membership is #12345-Jou; This Membership Bulletin is #12345-Bul, etc.
        3)  I also put a note on each individual PO "Paid on PO#12345-Mem."
        4)  I leave the title POs status as pending (in other words, I don't approve them.)

Jeanette L. Skwor
Cofrin Library, Serials Dept.
University of WI - Green Bay
2420 Nicolet Drive
Green Bay, WI 54311-7001
(920) 465-2670

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU]On Behalf Of Doyle, Ann
Sent: Monday, February 02, 2004 10:36 AM
Subject: Re: [SERIALST] Voyager Acquisitions/Serials Module Advice

Hi Jewel,

We create a record for the "package" (or membership) which we use for
payment only.  On the bib record we list the titles included in the

Then for check-in we create separate POs for each title we check in and
include a note to indicate that we "do not pay" on these POs, that they
are for check-in only.

It's not pretty, but it seems to work for us.  One problem we have is
that all of these "do not pay" POs consistently show up on our open
order reports.  We thought about trying to change their status to
"complete" so they won't show up as open orders, but we decided not to
because my understanding is that if we ever wanted to do a report of all
current titles received, their status would need to be "approved/sent"
in order to get an accurate list/count because we "complete" all ceased
and canceled titles which we would not want to show up on such a report.
I'm not the person here who does these reports so I might not have this
precisely correct.

If you need more advice about using Voyager, I suggest trying also the
Voyager-L list.  I've found it quite helpful.


Ann S. Doyle
Serials Acquisitions Librarian
Co-Leader, Young Library Serials Team
University of Kentucky Libraries
500 S. Limestone
Lexington  KY 40506-0456

v: 859-257-0500 x2132
f: 859-257-0508

> -----Original Message-----
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Jewel Rucker
> Sent: Monday, February 02, 2004 10:06 AM
> Subject: [SERIALST] Voyager Acquisitions/Serials Module Advice
> Can anyone suggest to me how to handle the package titles when working
> with the Voyager Acquisitions/Serials Module? Do you use another form
> payment? Or do you just create a purchase order for each title as you
> the other individual titles?
> Thanks,
> jewel
> Ms. A. Jewel Rucker
> Library Associate /Periodicals Dept.
> Chair, WVUIT Staff Council
> Vining Library
> WVU Institute of Technology
> 405 Fayette Pike
> Montgomery WV 25136
> 304-442-3816