Re: Comments on Journal Subscription Agents Lesley Tweddle 13 Apr 2004 08:45 UTC
Hallo Greg, During my time here, we've worked with five major agents, all well-known names. I hope agents are reading this posting. The QUALITY OF THE CONTACT PERSON IS ALL-IMPORTANT, assuming the agent is reputable and not about to go bust. Each agent we've worked with has been outstanding, good, or awful depending on the quality of the contact person, so I don't think the agent's name matters as much as all that (solvency aside, of course). You can get what you think is a good agent, and then the contact person changes, and it all goes downhill. BTW: if you have an automated system and are not a very big library, then with reasonable planning, changing agents isn't the end of the world. During my time we've changed our principal agent three times. So if you aren't happy, you aren't stuck for ever. Agents try to save on salaries, but if your contact person can't follow through on an inquiry or doesn't have the authority to solve problems or offer in-depth assistance, you're in trouble. So ask about the command structure in the organisation, and get the names and titles of people at various levels of the hierarchy whom you can approach for in-depth advice or assistance when the regular contact person isn't enough. Billing operations are in a different universe from supply operations, and agents don't seem to think customers need to know about the billing side, so get a good contact there. Ask for a very clear, detailed description of the billing procedure. We had an agent who sent us a renewal invoice based on estimates which proved to be hugely wide of the mark, so that right at the end of the fiscal year we got a $10,000 credit that had to be spent in more haste than is comfortable. Not only that, but because they had in effect re-priced every single title, we had to go back into all of our records making credits for each one. This makes a big difference to your workload. How much hands-on help are they ready to give if you have an automated system that is supposed to allow electronic claiming or electronic invoicing? In my experience, you *will* need help with these! Are they willing to visit? Will they supply invoices in Excel format as well as on paper, if this helps to simplify any of your procedures? Will they give you an alert when a title is going to increase by more than a certain percent? Good luck, Lesley Tweddle ltweddle@aucegypt.edu, tel. 797-6912 Head, Serials Department, American University in Cairo - Libraries & Learning Technologies. POSTAL ADDRESS: American University in Cairo, Library - Serials, 11 Youssef el-Guindy Street, Bab el-Louk, Cairo 11511, Egypt. FAX 792-3824. International dialling code from USA 011-202; from UK 002-02