Re: Gift donations Deb Ham 30 Aug 2004 21:16 UTC
Many periodicals have different rates for institutions versus individuals. It is definitely cheaper, but definitely in the gray area. Let me tell you about several situations I know about: Scenario A: A faculty member has a "membership" to a professional organization, which includes a subscription to a very expensive title. At the end of the year, the faculty member 'gives' those journals to the library in exchange for the cost of the individual subscription. In theory, this would be a win-win situation because the faculty member will still have access to the physical journals, plus the library gets them at a cheaper rate. Sounds great, right? No. In this case, the journal issues that the faculty member 'gives' to the library are clearly marked "Not for instutional use until 20XX." So, the university would be the one liable for any fines if the professional organization found out. Scenario B: A faculty member gives a 'gift' subscription every year to the library. The faculty member sends his/her own money to the publisher as a gift subscription and the journal is shipped directly to the library. Solves some of the ethical problems from Scenario A, right? Yes, but what happens if the faculty member retires, dies or changes jobs after about 20 years? And the library now has a goodly sized collection of this or that title, but cannot afford to subscribe to that title? Scenario C: A faculty member gives a 'gift' suscription of a journal to the library and then after a couple of years, asks the library to subscribe to the journal. What if the library has a flat or reduced budget and cannot afford to subscribe to yet another title? Due to problems encountered with all three scenarios, I think discouraging faculty from giving gift donations is essential. Good luck with all of the permutations of problems that can crop up if you do accept faculty gifts in serials. Deb Ham Serials Specialist dldham@creighton.edu -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Sandra Thomas Sent: Monday, August 30, 2004 1:40 PM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] Gift donations I'm fairly new to Serials and I have a question regarding gift donations from faculty. Is there a "gray" area involved if a faculty member subscribes to a journal and then "donates" it to the library. I've had several faculty members ask me about gift donations and I wasn't sure if this is considered a gray area. Thanks in advance. Sandra Thomas Serials/Circulation/ILL Librarian Henry G. Bennett Library Southeastern Oklahoma State University 1405 N. 4th Ave PMB 4189 Durant, OK 74701 580-745-2933