Inventory (Linda Grooms) SERIALST Moderator 25 May 2005 15:44 UTC
Date: Wed, 25 May 2005 11:24:22 -0400 From: Linda Grooms <lgrooms@stetson.edu> Subject: RE: [SERIALST] Inventory (Barbara Pope) Hi Barbara, About 15 years ago I started this project in dBase and converted it over to Access a few years ago. I started by inputting information from our old holdings cards, which had been updated each time we received bound volumes from our bindery, or when it came to our attention that a volume was incomplete. When completed, I printed reports that could be taken to the shelves to verify the data. It took a while, but the end result has been very valuable. Good luck. Linda Grooms -----Original Message----- From: SERIALST Moderator [mailto:bmaclenn@UVM.EDU] Sent: Wednesday, May 25, 2005 10:06 AM To: SERIALST@LIST.UVM.EDU Subject: [SERIALST] Inventory (Barbara Pope) Date: Wed, 25 May 2005 08:10:57 -0500 From: Barbara Pope <bpope@pittstate.edu> Subject: Re: [SERIALST] Inventory (2 messages) Hi, Linda. Did you harvest the holdings data from your library system or do you enter it into Access by hand? This seems like it would be a good thing for us to do an inventory, but I am not sure how to get started. I started in my current job 3 1/2 weeks ago and have never worked in serials before, so this is all a little new to me. Thanks. Barbara Pope, MALS Reference/Periodicals Librarian Axe Library Pittsburg State University >(1)------------------- >Date: Tue, 24 May 2005 15:29:48 -0400 >From: Linda Grooms <lgrooms@stetson.edu> >Subject: RE: [SERIALST] Inventory > >We have an Access table that shows all of our physical holdings. One of >the many ways we use it is to create shelf-reading reports for our >student assistants. Our assistants are each responsible for a section >of our collection and are issued reports that tell them exactly what >they should see on the shelf. One of their responsibilities is to make >a dated note on their shelf-reading report of any discrepancy. Many >times something missing today returns tomorrow, so the note can be >removed. At the end of each semester, I collect all of the reports and >check any notes still active to see if our holdings need to be updated. >This serves as a continuing inventory. It also give me a way to check >of the assistant's work :} > >Linda Grooms >Periodicals Supervisor >duPont-Ball Library >Stetson University > >-----Original Message----- >From: Jean Shankle [mailto:jshankle@PCCI.EDU] >Sent: Tuesday, May 24, 2005 1:30 PM >To: SERIALST@LIST.UVM.EDU >Subject: [SERIALST] Inventory > >Do many of you do inventory of your periodical collection? How do you >do it? I am specifically interested in knowing how those of you whose >issues are not bar coded, do it. Do you have a special program that >helps you with it? Or have an of you set up something yourselves on >Access? We have done inventory in the past, but it is comparable to >climbing Mount Everest. > >Thank you for any advice you can offer. >Jean > >############################ >Miss Jean Shankle >Periodical Librarian >jshankle@pcci.edu >Pensacola Christian College Library >Box 18000 >Pensacola, FL 32523