Re: CD-Roms management Crank, Richard L 15 May 2007 20:38 UTC

We generally check in discs accompanying journal issues as supplements
to the issue.  We generally do not check to see whether the contents of
the disc replicate the issue.

Once checked in, what we do next varies, depending on where they're

in our Music and main llibraries we've identifed a "mixed media"
location -- in the main library that cabinet is unlocked and in an area
open to the public, while the music library keeps them where only staff
can access, much like reserve;
in our science, engineering, and art libraries they're shelved in the
same area as reserve materials & get that as a sublocation.

If it's obvious that the disc is freeware and has no connection to the
content of the journal issue (e.g. not listed in the contents, not
mentioned in a preface, no image of it on the cover) we frequently
dispose of them.

However, our library is in the process of obtaining lockable cases (by
which I mean cases for individual discs, not cabinets) that have
security strips in the case.  Anything enclosed in those cases will then
be housed in open shelving.

How our cataloging dept. processes discs accompanying monographs is much
more complicated & depends on any accompanying license agreement.

Rich Crank
Serial Records Team Leader, Acquisitions/Serials Dept.
University of Kansas Libraries
(785) 864-8944

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Tian Zhang
Sent: Tuesday, May 15, 2007 2:36 PM
Subject: Re: [SERIALST] CD-Roms management

I am interested in this discussion, too. Because our library does not do
anything with the C-D ROMs yet. They are all kept by my desk at the
moment since we do not have many titles with C-D ROMs. (They are coming
just with our print subscriptions, perhaps no more than 10 titles). We
did not catalog them and actually make no use of them.

Tian X. Zhang

Head of Serials Department
St. John's University Library
8000 Utopia Parkway
Queens, NY 11439
Tel. 718 990-5082
Fax 718 990-5938

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Barbara Rauch
Sent: Monday, May 14, 2007 10:03 PM
Subject: [SERIALST] CD-Roms management

Hi everybody
I'm trying to collect some information about what other libraries are
doing with digital formats that arrive with print journals, in
particular CD-Roms.  For example, IT journals often come with CDs
containing software. Our current policy is to keep the CDs with the
journal but treat them separately for bar coding and Dewey labelling. We
catalogue our journals and lend them to staff only.  We are a small
university, using the Voyager system and in the process of installing
Some libraries, I hear, keep the CDs at the circulation/lending desk and
issue as required, some are not keeping them at all.  Others are
selective, in that they will keep them if they supplement the journal
but not if they are simply a different format of the same thing.
Is there a copyright issue here?  If you are using RFID, have you
changed your policy on CDs.? I realise that this is a serials list, but
the problem affect books as well, so any comments are welcome.

What is your current practice or what thoughts or recommendations do you
have for managing these kinds of items?


Barbara Rauch
Acquisitions Coordinator
Mail No. B-30
AUT University Library
Private Bag 92006
Auckland 1142

P +64 (09) 921 9999
F +64 (09) 921 9977