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Re: Handling of Sample Issues Darling, Karen D. (15 Nov 2007 17:10 UTC)

Re: Handling of Sample Issues Darling, Karen D. 15 Nov 2007 17:10 UTC

 I think we would prefer to receive an electronic sample.   The care and
feeding of the paper is counter productive for all concerned, especially
since we don't have an money for new subs. and must cancel something
else to buy new.  Our selectors prefer the email advertising from
publishers that I forward to them.  Also, I can send it along to a
variety of selectors and do not have to guess whose areas might be most
interested in the title.  The reality is that most of the paper samples
and publisher advertising ends up in the recycle bin.  We do have to
search them all in various places to confirm they are not title changes,
etc. and really appreciate those publishers who clearly indentify on the
outside that the item is a sample.


Karen D. Darling
Head, Acquisitions Dept.
University of Missouri-Columbia Libraries
52 Ellis Library
Columbia, MO 65201-5149

ph: 573 882-2835
fax: 573 884-5243

MU Libraries...Your Connection to Knowledge

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Bill Cohen
Sent: Thursday, November 15, 2007 10:33 AM
Subject: Re: [SERIALST] Handling of Sample Issues

What do librarians think of "electronic" sample

- Bill

Bill Cohen, /Publisher  /
The Haworth Press
[Taylor & Francis Group]

Pennington, Buddy D. wrote:
> When I started at UMKC, we had shelves and shelves of sample issues.
> took a look at them and when I found single issues from the 1980s I
> decided to weed the whole bunch.  Just about everything went into the
> recycle pile.
> Now, we use our "samples" collection only as a means to identify
> potential gift subscriptions, title changes, or new titles that are
> included with another subscription.
> When the checkin assistant can't find a title it goes on a shelf.
> a week, I grab those and either create a "discard" checkin record (if
> the title does not look like it has much potential" or a "samples"
> checkin record.  We use Innovative and have templates set up so
> one of these records takes all of 30 seconds.  That way the checkin
> assistant then knows what to do with the next issue that arrives, if
> there is one. NOTE: we do not check any actual issues in.  The
> are basically blank records with a note that says to either stick the
> issue in samples or on the recycle pile.
> Once per year, we scan the samples shelf to see what can be tossed
> (single issues, etc.).  When we get enough issues of a title that we
> feel comfortable that it is something we will continue to get, I then
> take it to the subject selector to determine if it is a title worth
> adding or if the samples checkin for that title needs to become a
> discard checking.
> Buddy Pennington
> Serial Acquisitions Librarian
> University of Missouri - Kansas City
> University Libraries
> 800 East 51st Street
> Kansas City, MO  64110
> 816-235-1548
> 816-333-5584 (fax)
> -----Original Message-----
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Ann E Miller
> Sent: Thursday, November 15, 2007 8:20 AM
> Subject: Re: [SERIALST] Handling of Sample Issues
> I would also be very interested in any responses as well.  We're
> struggling with the same "issue" over here at Duke.
> Ann
> **************************************************************
> Ann E. Miller
> Head, Electronic Resources & Serials Management
> Perkins Library
> Duke University                         "Changed  Priorities Ahead"
> Durham, NC  27708-0177                         Scottish Roadsign
> phone: 919.660.5855
> fax:919.668.3134
> "Janet L. Flowers" <jflowers@EMAIL.UNC.EDU>
> Sent by: "SERIALST: Serials in Libraries Discussion Forum"
> 11/14/2007 09:06 PM
> Please respond to
> "SERIALST: Serials in Libraries Discussion Forum"
> To
> cc
> Subject
> [SERIALST] Handling of Sample Issues
> Colleagues
> We are looking to simplify or eliminate the steps related to sample
> issues that arrive unsolicited in our department.  So, I would be
> very interested to know how other --especially large
> handle this issue.
> Thank you in advance for your perspectives.
> Sincerely,
> Janet