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Re: Serials check in? Chandra Jackson 20 Nov 2007 15:22 UTC

Hi Rita--

We have a unique PO for each electronic title in Voyager, which allows us to
set up individual check-in components for them. We set each one on a
quarterly pattern, and when the next expected issue date passes, the title
shows up as "ready to be checked". My systems wizard Tim Murray set up a
macro to create the check-in components for each order, so it didn't take
long at all. You can check out our interface here:

We are a pretty big department. There are 3 full time receivers, 1 invoicing
assistant, 1 bibliographic assistant, and 2 electronic resources assistants
(plus we have binding and a public service units). The receivers and the
bibliographic assistant have access checking as part of their weekly duties.
They report spending about 3-4 hours per week on their lists. Problems are
reported to me--if it's just a matter of a linking problem in SFX or
something similar, I pass it along to the electronic resources assistants.
If it's something worse, it becomes my problem ;)

We do not include titles in our aggregator databases, mostly because that
would be totally unmanageable given our size. We also don't use SEESAU for
titles that are print + online, although we could. As it is, we have approx.
5,000 individual online-only journal subscriptions.

I  hope that answers some of your questions! Feel free to email either me or
Tim Murray ( with any other questions you might have.

----- Original Message -----
From: "Koller, Rita" <koller@LAKEFOREST.EDU>
Sent: Tuesday, November 20, 2007 9:19 AM
Subject: Re: [SERIALST] Serials check in?

> Chandra,
> This sounds intriguing. I would like to know more about how you are
> entering the e-journals into voyager. Also, are you including all Muse
> and Jstor titles too? What would you say how many hours is the data
> entry?
> Do you make out a cheat sheet listing step by step directions?
> Our serials department is very small. I have one student for 8 hours a
> week
> Who is assigned to do this, staff or student help?
> Rita
> PS: This would be a good program for NASIG.
> Rita M. Koller
> Serials, Government Documents and
> Reference Librarian
> Lake Forest College
> Donnelley and Lee Library
> 555 N. Sheridan Road
> Lake Forest,IL 60045
> 847-735-5065
> 847-735-6297(Fax)
> -----Original Message-----
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Chandra Jackson
> Sent: Monday, November 19, 2007 6:36 PM
> Subject: Re: [SERIALST] Serials check in?
> We are also using our Voyager predictive check-in (along with an
> in-house web-based interface) to generate lists of electronic journals
> that are checked on a quarterly basis to make sure our access is
> working, identify journals that may have moved from one publisher
> package into another, or have URL changes that are not reflected in SFX.
> Jill Emery mentioned our system during a session in Charleston (it's
> called SEESAU). If you'd like more info, please feel free to contact me
> off list.
> Chandra Jackson
> Serials Librarian
> University of Georgia Libraries
> 320 S. Jackson St.
> Athens, GA 30602-1642
> ph: 706-542-7460
> fax: 706-542-4144
> email: