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(Previous discussion continued)
Re: Serials check in? Crank, Richard L (09 Nov 2007 21:30 UTC)

Re: Serials check in? Crank, Richard L 09 Nov 2007 21:30 UTC

Our academic library chose some time ago to continue check-in for print
journals.  However we spend a great deal of time updating our holdings
under various circumstances, such as at the time of binding, or on
receipt when we know we won't send an item or vol. to be commercially
bound.

We, after some discussion a few years ago, tabled - but did not
eliminate - the idea of open-ended holdings that would look in the opac
very much like what Jingping describes (I've seen this in some opacs as
"v. 1 -   ").  If we were to take that approach (I've seen this in a
fair number of academic library opacs), we would "close out" the
open-ended holdings on cessation or cancellation.

This change in our workflows and procedures could free up quite a few
staff hours for other tasks that may become (in time) more important
than maintaining "exact" holdings.  I don't know when or if we'll
revisit this possibility, but I think it's a reasonable option for our
ongoing consideration.

Rich Crank
Serial Records Team Leader, Acquisitions/Serials Dept.
University of Kansas Libraries
(785) 864-8944
rcrank@ku.edu

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Barbara Pope
Sent: Friday, November 09, 2007 2:34 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Serials check in?

I do not know anything specific about your library, but at my library,
and others I have worked at, we receive far to many subscriptions to
just be able to remember whether or not we have received an issue.  We
check issues in for a number of reasons:  1) we know what issues of what
titles we have received, 2) where they are located, and 3) what their
status is (on shelf, bindery, repair, on shelving cart, etc.).  Unless
you only receive a small number of titles, how will you know if you
received it or not unless it is checked in?  Another important issue is
whether you check your journals out.  If you check them out to patrons,
but don't have them checked into your system, how will you know for sure
who has them and when they were checked out?

Barbara Pope
Axe Library
Pittsburg State University
Pittsburg KS  66762
bpope@pittstate.edu

Zhang, Jingping wrote:
> Jennifer,
>
> Yes. Our library system will show something like this "1956 -
current".
> If we or users find some issue we did not receive we will claim. We
> are thinking to test it next year.
>
> Thanks!
>
> JP
>
> Jingping Zhang
>
> Assistant Dean of Library Technology/Associate Professor
>
> Marshall University Libraries
>
> 304-696-2326 (O) 304-634-0110 (cell)
>
> 304-696-5858 (fax)
>
> zhangj@marshall.edu
>
>
> -----Original Message-----
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Jennifer Marcantel
> Sent: Thursday, November 08, 2007 11:33 AM
> To: SERIALST@LIST.UVM.EDU
> Subject: Re: [SERIALST] Serials check in?
>
> You mean you want to stop checking all of your journals in? How would
> you keep track of what you have and don't have? How would your patrons

> know where to find the information they need?
>
> Jennifer Marcantel
> Serials Acquisitions Librarian
> Mary and John Gray Library
> Lamar University
> Beaumont, TX
>
> -----Original Message-----
> From: SERIALST: Serials in Libraries Discussion Forum
> [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Zhang, Jingping
> Sent: Thursday, November 08, 2007 9:21 AM
> To: SERIALST@LIST.UVM.EDU
> Subject: [SERIALST] Serials check in?
>
> Hello everyone,
>
>
>
> We think to stop checking in journals. I just wonder who has this
> experience and do you recommend this? Any comments and suggestions
> would be appreciated.
>
>
>
> Thanks!
>
>
>
> Jingping
>
>
>
> Jingping Zhang
>
> Assistant Dean of Library Technology/Associate Professor
>
> Marshall University Libraries
>
> 304-696-2326 (O) 304-634-0110 (cell)
>
> 304-696-5858 (fax)
>
> zhangj@marshall.edu
>
>
>
>