Hi, Pam.  I am at Pittsburg State University and after 3 1/2 years, am
still checking in old serials that were not checked in with our Dynix
implementation in the early 1990s.  I don't know what was going on then,
but the farther we progress into the technology age, the more important
it seems to have an accurate record of what we have and where it is
located.  I guess no realized the importance of that information at the
time, though.  I finished the journal microfilm collection last month
and have not yet done much with the bound volumes or newspaper
microfilm.  It's nice to see that I am not the only one who struggled
through retrospective check-in of many years of journal volumes.

Barbara M. Pope, MALS
Periodicals/Reference Librarian
Axe Library
Pittsburg State University
Pittsburg KS  66762
620-235-4884
bpope@pittstate.edu

Pamela Scott wrote:
> Bethany
>
> We use Dynix Horizon system so I'm not sure about Voyager's functionality & display but maybe my experience might help you.
>
> Our system creates a summary of all holdings when individual issues are checked in.  When we first got our system years ago, I was the person who entered all of the holdings information for serials records.  I checked in the loose issues for that year, then I edited the summary of holdings to reflect the back issues.  So the holdings would display as: Vol. 22-. 1922-.  But this didn't reflect if items were bound.
>
> I did a retrospective conversion of our bound journals a few years ago so now our bound volumes are recorded in the system.  Now, when I bind journals I create an item for the journal title with a barcode.  In the "Call no" field I enter the volume and year, and then the months if appropriate (I don't enter the page numbers) - just enough information to distinguish each volume.  In the OPAC view there is a list of the bound volumes below the title information - similar to the display when there are multiple copies of a book.  I think that this process is more useful to library staff than users - we don't have to maintain a paper shelf list and we can use the barcodes to track usage.
>
> An alternative would be to create a special run for bound volumes in serials control and then just check anything that gets bound the same way that you check in loose issues.
>
> Personally I'm not sure that it would be useful for users.  Maybe you could ask people before putting out the extra effort.  I hope this makes sense to you.
>
> Aloha
>
> Pam Scott
> Library Technician
> Tripler Army Medical Library
>
> ----- Original Message -----
> From: Bethany Pierce <bethany.pierce@BRIDGEW.EDU>
> Date: Friday, November 7, 2008 8:13 am
> Subject: [SERIALST] Notating bound serials in OPAC?
> To: SERIALST@LIST.UVM.EDU
>
>
>> Good morning,
>>
>> I hope someone out there can help me, I'm relatively new to the
>> serial world.
>>
>> Of those of you who bound your back issues, do you denote in the
>> OPAC which
>> issues are bound? We're currently using textual holdings along
>> with the
>> Voyager Serials Check-in module, so the display goes something
>> like this:
>>
>> Issues recently received: v. 36, no. 1 (2008 Jan/Feb)
>> Library has: v.21 (1993)-
>>
>> My boss would like to denote which issues are bound. I suggested
>> making a
>> non-public note in the holdings, simply for our own purposes;
>> however, he
>> thinks it may be of use to our patrons. Any thoughts? Hope this
>> is clear!
>>
>> Thanks a lot,
>>
>> Bethany Pierce
>> Technical Services Librarian
>> Bridgewater State College
>>
>
>