Re: Notating bound serials in OPAC? Lori Rotterman 11 Nov 2008 18:18 UTC
I am in a somewhat similar, but also kind of reversed situation. Being a public library, we do bind some titles and receive others on microfilm (although the quantities of both continue to decrease as more titles are available full-text online). However, there are many popular titles which we only retain for various periods of time (3 months, 1 year, 3 years, etc) and then discard. However, even though these issues are religiously checked in when received, they have not been removed from the holdings when discarded. This makes it appear in the OPAC that we have older issues when we do not. I am in the midst of trying to clean up our holdings data, and am making notes regarding bound (and where stored) and microfilm, as well as deleting the holdings which have been discarded. What a time consuming process, which would have been considerably easier to accomplish with the actual issues being discarded in hand to refer to. Oh well, at least it keeps me gainfully employed cleaning up all of this historical stuff. It is encouraging to read that others struggle with similar situations at their institutions as well. Lori Rotterman Serials Clerk II Dayton Metro Library -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Barbara Pope Sent: Tuesday, November 11, 2008 12:50 PM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Notating bound serials in OPAC? Hi, Pam. I am at Pittsburg State University and after 3 1/2 years, am still checking in old serials that were not checked in with our Dynix implementation in the early 1990s. I don't know what was going on then, but the farther we progress into the technology age, the more important it seems to have an accurate record of what we have and where it is located. I guess no realized the importance of that information at the time, though. I finished the journal microfilm collection last month and have not yet done much with the bound volumes or newspaper microfilm. It's nice to see that I am not the only one who struggled through retrospective check-in of many years of journal volumes. Barbara M. Pope, MALS Periodicals/Reference Librarian Axe Library Pittsburg State University Pittsburg KS 66762 620-235-4884 bpope@pittstate.edu Pamela Scott wrote: > Bethany > > We use Dynix Horizon system so I'm not sure about Voyager's functionality & display but maybe my experience might help you. > > Our system creates a summary of all holdings when individual issues are checked in. When we first got our system years ago, I was the person who entered all of the holdings information for serials records. I checked in the loose issues for that year, then I edited the summary of holdings to reflect the back issues. So the holdings would display as: Vol. 22-. 1922-. But this didn't reflect if items were bound. > > I did a retrospective conversion of our bound journals a few years ago so now our bound volumes are recorded in the system. Now, when I bind journals I create an item for the journal title with a barcode. In the "Call no" field I enter the volume and year, and then the months if appropriate (I don't enter the page numbers) - just enough information to distinguish each volume. In the OPAC view there is a list of the bound volumes below the title information - similar to the display when there are multiple copies of a book. I think that this process is more useful to library staff than users - we don't have to maintain a paper shelf list and we can use the barcodes to track usage. > > An alternative would be to create a special run for bound volumes in serials control and then just check anything that gets bound the same way that you check in loose issues. > > Personally I'm not sure that it would be useful for users. Maybe you could ask people before putting out the extra effort. I hope this makes sense to you. > > Aloha > > Pam Scott > Library Technician > Tripler Army Medical Library > > ----- Original Message ----- > From: Bethany Pierce <bethany.pierce@BRIDGEW.EDU> > Date: Friday, November 7, 2008 8:13 am > Subject: [SERIALST] Notating bound serials in OPAC? > To: SERIALST@LIST.UVM.EDU > > >> Good morning, >> >> I hope someone out there can help me, I'm relatively new to the >> serial world. >> >> Of those of you who bound your back issues, do you denote in the >> OPAC which >> issues are bound? We're currently using textual holdings along >> with the >> Voyager Serials Check-in module, so the display goes something >> like this: >> >> Issues recently received: v. 36, no. 1 (2008 Jan/Feb) >> Library has: v.21 (1993)- >> >> My boss would like to denote which issues are bound. I suggested >> making a >> non-public note in the holdings, simply for our own purposes; >> however, he >> thinks it may be of use to our patrons. Any thoughts? Hope this >> is clear! >> >> Thanks a lot, >> >> Bethany Pierce >> Technical Services Librarian >> Bridgewater State College >> > >