Re: Classifying periodicals in closed stacks Pennington, Buddy D. 10 Mar 2009 19:43 UTC
I should have clarified that! We use Millennium and we haven't investigated whether our "browse by call number" search will work with checkin (holdings) records or item (volumes) records. But yes, we would classify each title, not each volume. Buddy Pennington Serial Acquisitions Librarian University of Missouri - Kansas City 800 East 51st Street Kansas City, MO 64110 Phone: 816-235-1548 Fax: 816-333-5584 Email: penningtonb@umkc.edu UMKC University Libraries: Discovery. Knowledge. Empowerment. -----Original Message----- From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@list.uvm.edu] On Behalf Of Patricia Thompson Sent: Tuesday, March 10, 2009 2:01 PM To: SERIALST@LIST.UVM.EDU Subject: Re: [SERIALST] Classifying periodicals in closed stacks When you assign a classification number to a periodical, you assign it to the title, not to individual volumes or issues. Usually the item records for the bound volumes (or the checkin record or holdings record or whatever kind of record your system uses to keep track of the issues) is attached to that bib record. There should be someplace you can insert a classification number that will display on your screen for the periodical title. If your system requires that call numbers have to be in each item record, and will not display a bib-level call number, then perhaps there some kind of "rapid update" function which makes it relatively easy to insert a field into a group of item records, so you would not have to type that call number into the record for each volume. Or, if your system does not have that, then take a look at the display in your public catalog. Usually people will not be looking at the record for an individual volume of a periodical. They will be viewing the record for the title. Usually the holdings record will show first, before the list of all the bound volumes, and perhaps the call number can display from that. How it shows up on the screen to the user depends on the system, but regardless of whether each volume has a classification number, you are classifying the entire title. You just don't have to print labels so the bound volumes won't require any work. Pat Thompson At 10:04 AM 3/10/2009, you wrote: >Hi all, > > > >Our periodicals are currently on open shelves and are arranged by title. >We are in the process of building an automated storage and retrieval >system (ASRS) that will house all of our bound periodicals. We were >planning on classifying the currently received print periodicals to >create a periodicals reading area that would be browsable by subject. We >were not planning on classifying the bound volumes. > > > >However, one of our public services librarians is now proposing that all >of the periodicals be classified for the library catalog (we wouldn't >print labels because the ASRS will not physically house the materials by >call number). Her argument for doing this project is that if most of the >materials are in closed stacks, users will browse virtually by call >number in the catalog. If the noncurrent periodicals are not classified >they will not be included in this virtual browsing. I have some doubts >as to the real benefits of this project. My experience with browsing >has been that users either want to know what's current (browsing current >periodical issues) or are browsing for something they can pull off the >shelf and check out (books, DVDs, etc.). I am not sure that users are >interested in browsing bound periodical volumes. They typically have a >citation in hand when they need to get their hands on a bound >periodical. > > > >I would like to know if any libraries out there have either done this or >considered doing this (classifying periodicals prior to moving to closed >stacks or remote storage) within the last five years. If you did so, do >you feel like the benefits were worth the cost of the project? Thanks. > > > >Buddy Pennington > >Serial Acquisitions Librarian > >University of Missouri - Kansas City > >800 East 51st Street > >Kansas City, MO 64110 > >Phone: 816-235-1548 > >Fax: 816-333-5584 > >Email: penningtonb@umkc.edu > > > >UMKC University Libraries: Discovery. Knowledge. Empowerment. > > Patricia R. Thompson Assistant University Librarian for Resource Management Services duPont Library University of the South Sewanee, TN 37383 931-598-1657 pthompso@sewanee.edu