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8th Annual NASIG Conference Abstracts Jean Callaghan 29 Mar 1993 21:17 UTC

[Note: This is being cross-posted to several lists]

                      8TH ANNUAL CONFERENCE
                        JUNE 10-13, 1993

The 8th Annual NASIG Conference will be held at Brown University
June 10-13, 1993.  The full registration fee (3 nights
accommodation, meals and conference materials) is either $275.00
or $245.00 per person (depending on choice of dormitory housing).
The commuter rate (meals, except breakfast, and conference
materials) is $175.00 per person.  Daily registration also is

For a copy of the conference registration packet, please contact:
Jean Callaghan, Wallace Library, Wheaton College, Norton MA 02766
(508-285-7720 x530; FAX: 508-285-6329 or INTERNET:

For specific questions about registration, please contact:
Pat Putney, Rockefeller Library, Brown University, Providence
RI 02912 (401-863-2954; FAX:  401-863-1272 or INTERNET:

                     Preconference Workshops

                     Thursday, June 10, 1993

NASIGNET and Beyond: A Guided Tour of Electronic Networking
   Resources for Serialists

     Thursday, June 10, 1993 10:00 a.m. - Noon, 1:00 p.m.-
      3:00 p.m.

     Birdie MacLennan, Serials Cataloger, University of Vermont
     Marilyn Geller, Serials Cataloger, Massachusetts Institute
       of Technology

     In this workshop, MacLennan, SERIALST Listowner & Moderator
and Geller, Citations for Serials Literature, Listowner & Editor,
will feature practical applications for the use of NASIGNET, a
collection of networked services (listserv forums, publications,
organizational information, etc.) that are available from one
Internet location to NASIG members.  MacLennan is Chair, and
Geller is a member, of the NASIG Electronic Communications

     The presentation also will explore other forums, services,
and/or electronic serials of interest to members of the serials
community.  They will discuss/demonstrate the ways in which some
of these forums and services may be accessed, either through
NASIGNET (Listserv and Gopher applications) or as independent

     This workshop should be viewed as an information session -
not as a training session. By using audiovisual materials, and
drawing upon a generous assortment of handouts (which also will
allow participants to explore these resources independently), the
presenters hope to encourage lively discussion while demonstrating
the ways in which networked information serves both purpose and
value in our work with serials.

     Enrollment limited to: 100 participants.

     There is a $30 per person cost-recovery fee for this
     workshop. The fee includes a box lunch and all materials.

How to Plan and Deliver a Great Workshop

     Thursday, June 10, 1993 1:00 p.m. - 3:00 p.m.

     Tom Gearty, Operations Trainer, The Faxon Company
     Julia Gammon, Head, Acquisitions Department, University of

     Gearty, a professional trainer of trainers, will focus on
the techniques of effective presentations:  planning, audience
analysis, writing, practicing and delivering presentations. He
will explain the advantages of incorporating audiovisual support
and handouts in workshops. Gammon, a member of the NASIG Program
Planning Committee, will concentrate on workshop content and
explain how the NASIG Program Committee operates. She will
provide tips on how to develop a successful proposal and design a
topic to fit the workshop format. Those attending are encouraged
to bring workshop ideas for discussion.

                        Plenary Session I

   Friday, June 11 8:45 a.m. - 9:45 a.m., 10:15 a.m. - 11:15 a.m.

     Convener: Elaine Rast, Head, Cataloging/Automated Records
       Department, Northern Illinois University

Scientific Visualization in Earth and Planetary Sciences: It
   Looks Good But Will It Publish?
     John Mustard, Assistant Professor of Geological Sciences,
     Brown University

     With the advent of computers, scientific visualization has
emerged as a critical tool for research and as a means for the
scientist to convey concepts and results to peers and the public,
although the results won't transfer easily to the printed page.
Examples from earth and planetary sciences include results from
the recent NASA mission to Venus and the flybys of the Galileo
probe and modelling three dimensional convection in a planet's
mantle over the time scales of millions of years.

Higher Dimensions and Interactive Electronic Publication
     Tom Banchoff, Professor of Mathematics, Brown University

     Challenges of visualizing phenomena in higher dimensions
have spurred developments in computer graphics, presentation of
images in static and animated forms. New technology makes it
possible to approach these ideas using interactive electronic
media in laboratories, and soon in publications.

Navigating a Jet Plane through Information Space: How SGML Is
   Making the Vision a Reality
     Allen Renear, Senior Academic Planning Analyst, Computing
     and Information Services, Brown University

     It has been said that computer mediated communication of the
future would be like "navigating a jet plane through information
space." But how do we get from here to there?   The foundation
for this transition is the data description meta-language SGML,
the Standard Generalized Markup Language, to which every advanced
scholarly communication project has committed.  This talk will
give a brief overview of SGML and describe how it supports
jet-propelled information space navigation.

Incrementalism Won't Get Us There!
     Brian Hawkins, Vice President for Academic Planning &
      Administration,  Brown University

     There seems to be a commonly shared vision that technology
and electronic access to information is the future for much of
scholarly communication. The problems keep mounting, and we all
are waiting for something big to happen in this regard, but our
current activities and efforts seem inadequate to address the
magnitude of the problem. This talk attempts to explore the hype
and the reality about this future scenario.

                       Plenary Session II
            Saturday, June 12, 8:30 a.m. - 9:30 a.m.

     Convener: John Tagler, Director, Corporate Communications,
       Elsevier Science Publishers, Inc.

Current Challenges: Current Opportunities
     C. Edward Wall, Publisher, Pierian Press and Editor,
       Library Hi Tech

     This presentation will look briefly at some of the urgent
problems facing society and the opportunities offered by new
technologies to meaningfully address related issues.  Wall will
share a number of visions that relate to descriptive cataloging,
information retrieval, and the linking of intellectual content
in publications.

                       Plenary Session III
            Sunday, June 13, 10:15 a.m. - 11:45 a.m.

     Convener: Ann Okerson, Director, Office of Scientific and
       Academic Publishing, Association of Research Libraries

Serials 2020
     Laura N. Gasaway, Director of the Law Library & Professor of
       Law, University of North Carolina at Chapel Hill
     Susan Keiser, Journals Editor, Oxford University Press, New
     Rebecca T. Lenzini, President, CARL Systems, Inc.
     Richard Lucier, Assistant Vice Chancellor for Academic
       Information Management and University Librarian, University
       of California at San Francisco
     David Rodgers, Head of Systems Development, American
       Mathematical Society/Mathematical Reviews

     This panel, representing diverse interests and
constituencies in the serials information chain, will present
individual and challenging views of the serials universe the day
after tomorrow.

                       Concurrent Sessions
           Saturday, June 12, 10:15 a.m. - 11:45 a.m.

I. Cataloging Electronic Serials: Today and Tomorrow

     Convener: Ann Vidor, Head, Cataloging Department, Emory

Electronic Supplements to Printed Serials: Beyond the 525 Field
     Dena Holiman Hutto, Serials Cataloger, Pennsylvania State

Cataloging CD-Roms: Serials? Computer Files? Serials Files?
     Gail McMillan, Serials Team Leader, Virginia Polytechnic
       Institute & State University

Controlling E-Journals: The Internet Resources Project,
  Cataloging Guidelines, and USMARC
     Priscilla Caplan, Head, Systems Development Division, Office
       for Information Systems, Harvard University Library

     Serials catalogers have always faced challenges, and never
more so than with the proliferation of electronic serials,
electronic supplements to paper serials, and serials issued in
electronic format.

     Hutto will share how her institution makes decisions on
bibliographic description, public access, and long-term storage
of computer files that are received with paper serials
subscriptions.  McMillan will amalgamate catalogers' concerns
about cataloging CD-Roms by combining information from the
serials format as well as the computer files format. She will
address the catalogers', the systems, and the online catalog
users' needs.  Caplan will discuss the OCLC Internet Resources
project, which has resulted in a new model for cataloging
e-journals and changes to USMARC bibliographic and holdings
formats. She warns that even this approach may soon be superseded
by developments in the Internet community.

II. Between a Rock and a Hard Place: The Future of the
Subscription Agent

     Convener: James Mouw, Head of Serials, University of Chicago

The Role of the Specialized Vendor in a Changing Market
     Jane Maddox, Director of Library Services/North America,
       Otto Harrassowitz

The Megavendor: Threat or Promise?
     John E. Cox, Managing Director, B.H. Blackwell, Ltd.

Future Value-Added Services: Remaining Competitive in a New
     Kathleen Born, Academic Marketing Manager, EBSCO
       Subscription Services

Ownership and Access: Strategic Implications for Subscription
     Adrian W. Alexander, Southwest Regional Manager, The Faxon

     As journal prices rise, as libraries cancel subscriptions,
as publishers decrease discounts to subscription agencies,
librarians wonder where the future of our favorite vendors lie.
Four subscription agency representatives tackle these concerns.

     Maddox will explore economic factors for vendors that result
from a shrinking journal subscription market. Cox will address
the emergence of the large vendor and the potential for
domination of a shrinking market. Born will discuss future
value-added services including not only EDI, management reports,
and online serials databases, but, in addition, document delivery
and full-text databases. Alexander will conclude by exploring
some of the factors that must be considered by subscription
agents when making long-range strategic decisions in a changing

III. New Publishing, New Serials: A Tale of Two Experiments

     Convener: Daniel H. Jones, Assistant Library Director for
       Collection Development, University of Texas Health Science
       Center at San Antonio

Scientific and Scholarly Communication in a Knowledge Management
     Richard E. Lucier, Assistant Vice Chancellor for Academic
       Information Management and University Librarian, University
       of California at San Francisco
     Robert C. Badger, Manager, Electronic Media Department,
       Springer-Verlag New York, Inc.

The NASA STELAR Experiment
     Michael E. Van Steenberg, Astrophysics Science Data Manager,
       Goddard Space Flight Center, National Aeronautics and Space

     Traditional print on paper journals will no longer suffice
for cutting edge scientific researchers or in fields such as
health care which demand immediate retrieval of and access to

     Lucier and Badger will describe the concepts underlying the
rationale for a "knowledge management environment," and will focus
on practical strategies to test the feasibility of such an
environment.  Red Sage, a collaborative online journals project
of UCSF, AT&T Bell Laboratories and Springer-Verlag will be
covered in detail.  Van Steenberg will describe the Study of
Electronic Literature for Astrophysics Research (STELAR)
experiment which aims to bring astrophysics literature online.
The experiment is being conducted jointly with publishers,
authors, copyright holders, libraries and others involved in the
production and dissemination of astrophysics literature.

IV. Copyright & Libraries: Working in an Electronic Environment

     Convener: Dan Tonkery, President and CEO, Readmore, Inc.

The Copyright Law: How It Works and New Issues in Electronic
     Brian Kahin, Director, Information Infrastructure Project,
       Science, Technology and Public Policy Program, John F.
         Kennedy School of Government, Harvard University

The Copyright Law: Fair Use, Recent Court Decisions, Libraries,
  and Electronic Access
     Laura N. Gasaway, Director of the Law Library & Professor of
       Law, University of North Carolina, Chapel Hill

     The dissemination of research information in an increasingly
networked and functionally sophisticated age poses difficult
questions for researchers, their institutions, and for
librarians.  Both the cost of maintaining serials subscriptions
and the advantages of electronic publication argue for a
radically different approach to dissemination.

     Kahin's presentation will examine some of the stress points
in the current system and will explore possible options for the
research community. Gasaway's discussion will emphasize
deployment of the "Fair Use" provisions of the copyright law in
both a print and in an electronic world.

                         NASIG Workshops

Eighteen workshops will be offered and are described below, in
two sets. NASIG Conference participants will be able to attend
TWO different workshops from each set, for a total of four

SET I: Friday, June 11, 1993 and Saturday, June 12, 1993
       1:45 p.m. - 3:15 p.m.

#1   Invoicing Unveiled:  Added Charges and Payment Plan Options
       for Serials
     Carol Magenau, Serials Librarian, Dartmouth College Library
     Michael Markwith, National Sales Manager, The Faxon Company

     Reasons for added charges and credits on an account of over
8,000 titles placed with a major subscription vendor will be
analyzed for three years, and compared with renewal and
bill-later payments to give a statistical picture of costs
through the entire budget cycle for a medium-sized academic
library. The role of currency exchange fluctuations and publisher
rate setting practices will be explored. Standard renewal options
will be contrasted with the increasingly popular fixed payment

#2   When is a Union List Not a Union List (and Vice Versa)?
     Linda Arnold, Manager, Resource Sharing Section, OCLC, Inc.
     Betty Landesman, Coordinator, Systems Planning, George
       Washington University
     Ann Schaffner, Assistant Director for the Science Library,
       Brandeis University

     What happens to union lists in the environment of the 90s?
Both current uses and changing models will be explored.  The
workshop will cover current OCLC union listing and ILL staff use,
a university library's experience linking union list holdings to
article/table of contents services and sharing an online system
in a consortium, and a consortium's union list experience and
exploration of alternatives for its evolution.

#3   Designing Effective Journal Use Studies:  "You Can't Always
       Get What You Want; But...You'll Get What You Need"
     Kate S. Herzog, Director, Science & Engineering Library,
       State University of New York at Buffalo
     Henry T. Armistead, Collection Development Librarian, Thomas
       Jefferson University

     As journal costs escalate, serials use-studies become more
important.  Since most libraries do not allow their journals to
circulate, librarians have devised alternative means to collect
data on their use (including using hand-held scanners).  The
purpose of this workshop is to provide a forum for librarians to
share their expertise on use-study methodologies (planning,
timing, database creation, procedures, results and costs).
Participants will also be encouraged to discuss their
experiences, especially with cancellation projects.

#4   Magazine Fulfillment Centers: How to Work With Them
     Marcia Tuttle, Head, Serials Department, University of North
       Carolina at Chapel Hill
     Malena Silva, Manager, Cash Management, NeoData

     Fulfillment centers such as NeoData have changed for the
better since librarians and subscription agents became aware of
them (and vice versa), but they still work for magazine
publishers and thus demand special library acquisition
procedures.  This advanced workshop concentrates on the services
fulfillment centers offer publishers, the vendor's role in
facilitating orders, the mailing label and the library's use of
it in claiming and renewal.

#5   Serials Cancellation Projects:  Two View Points
     Chris Desjarlais-Lueth, Head, Collection Development,
       University of Connecticut
     Olga Paradis, Head, Acquisitions Department, The Citadel

     An advanced workshop discussing the serials cancellation
projects of two academic libraries.  The Daniel Library at The
Citadel involved library faculty and teaching faculty in a
cooperative effort to cancel selected serial titles.  This
presentation analyzes the acquisitions studies and expanded
interlibrary loan/document delivery programs used to demonstrate
that cancellation does not equal loss of access.  The Brown
University serials cancellation project brought together faculty
and librarians to identify serials that are "core" to
undergraduate and graduate instruction.  This discussion examines
the mechanisms - matching language, chronology, geography, and
frequency of use - by which those serials considered essential
are identified.

#6   Standing Orders: As Viewed and Managed by Libraries, Vendors
       and Publishers
     Vivian Buell, Manager, Standing Order Services and Approval
       Plan Program, Ballen Booksellers International
     Rita VanAssche Bueter, Manager, Collection Development and
       Standing Order Services, Blackwell North America, Inc.

     In this intermediate workshop, the presenters will define
standing orders and discuss a variety of management concerns:
handling by libraries and vendors, monitoring receipts and
claims, publisher communication problems.  The presenters will
derive, with audience participation, a profile of reasonable
service expectations from standing order vendors.

#7   SISAC: Vendors, Publishers, Agents and Librarians Working
       Together for Serials Standards
     Sandra J. Gurshman, Librarian/Manager, Publisher Services,
     Susan Malawski, Director, Subscription Fulfillment and
       Distribution, John Wiley & Sons
     Karen Anspach, Systems Analyst, Data Trek
     Minna C. Saxe, Chief Technical Services Librarian, C.U.N.Y.
       Graduate School Library

     This workshop is intended for anyone involved in serials
work.  Emphasis will be on the importance of publishers using the
SISAC symbol (a bar coded version of the item identifier section
of the serial item and contribution identifier or SICI) on
periodical issues, the need for vendors to include the capability
to access the SISAC symbol in their software, and perhaps, most
importantly the need for librarians and agents to inform
publishers and vendors that the use of the SISAC symbol will
greatly improve their handling of serials.  Status reports on the
work of the SISAC ASC X12 subcommittees also will be given.

#8   The International Serials Data System:  A Cataloging
     Pamela Simpson, ISDS Cataloger, National Serials Data
       Program, Library of Congress
     Steve Shadle, ISDS Cataloger, National Serials Data Program,
       Library of Congress

     The intent of this workshop is to acquaint people with the
ISDS (International Serials Data System) Register, a database of
more than 600,000 serial titles from 193 countries. The workshop
will consist of an overview of the history and mission of the
International Serials Data System, an examination of the
strengths and weaknesses of the database and its catalog records,
and a presentation of ISDS sources currently available.  The
workshop will also include a demonstration of ISSN Compact, the
CD-ROM version of The Register.  Particular attention will be
paid to the differences between ISDS records using ISBD(S) and
those created following standard North American cataloging

#9   Honey, I Shrunk the Kardex! Problems and Issues in Serials
     Roberta Winjum, Assistant Head of Serials, Hamilton Library,
       University of Hawaii at Manoa
     Christine Conroy, Senior Cataloger, O'Neill Library, Boston

     Based on the experiences of two university libraries, this
workshop will focus on moving serials check-in and holdings to an
integrated system. Winjum will cover conversion from manual to
automated check-in. Conroy will address migration from one system
from dual automated systems to an integrated one and will further
touch on problems in providing holdings information in the OPAC
when check-in is on a separate automated system.  Workshop
discussion will include planning, training, implementation,
workflow, and application of standards.

SET II: Friday, June 11, 1993 and Saturday, June 12, 1993
        4:00 p.m. - 5:30 p.m.

#10  Vendor Choice: Does it Really Make a Difference?
     Heather Miller, Head, Acquisitions Department, State
       University of New York at Albany
     Michele Crump, Head, Receiving Unit, University of Florida

     Service issues aside, this advanced workshop will report the
findings of two studies which tracked price variations of same
title orders for monographic series and periodicals from several
different libraries through a variety of vendors.  Publisher,
vendor policy, service charges, and shipping fees will come into
play as we show how vendor choice can affect your library budget.
We will identify patterns and share guidelines we hope will help
libraries perform similar price comparison studies as part of the
vendor selection process.

#11  CD-ROMs and Locally-Mounted Databases: Powerful Tools for
       Interlibrary and In-Library Access to Serial Literature.
     Kathleen Imhoff, Director, Public Libraries of Shelby
       County, Columbiana, Alabama
     Thomas A. Peters, Coordinator of Collection Development,
       Mankato State University

     This workshop will explore the possibilities and challenges
of CD-ROMs and locally-mounted databases as access mechanisms to
serial literature.  It will include research results of the
impact of locally-mounted databases on the use of locally-held
periodicals, and firsthand experiences of the impact of a CD-ROM
public access catalog containing both periodicals and books.

#12  The Nature of Serials Public Service
     Steve Savage, Head, Periodicals/Newspapers/Microtexts
       Department and Central Serials Record, University of
       Kentucky Libraries

     During the 1991-1992 school year, users of the periodicals
public service department at the University of Kentucky Libraries
asked 50,000 questions requiring problem-solving on the part of
the staff.  Those questions will be analyzed, with particular
attention paid to how records produced by technical processing
are used to answer them.  Uses of bibliographic, acquisitions,
check-in, holdings, binding, union list and other records will be
examined, as well as issues unique to service for large newspaper

#13  Dups to Dumps: How to Manage Those Duplicate Materials
     Daphne C. Miller, Senior Library Technical Assistant,
       Serials, Fordham Health Sciences Library, Wright State
     Glenn W. Jaeger, Manager, SerialsQuest,
     Patricia L. Thornberry, Serials Librarian, University of
       South Florida

     An interactive workshop discussing the avenues taken in
handling duplicate and unwanted serials. Management of needed
backfile volumes and issues will also be discussed.  Two
librarians (academic & medical) and a vendor present their
procedures concerning these two issues. Backfile vendors,
duplicate exchange lists, third world needs and SerialsQuest are
some avenues pursued.  Experience new ways to move duplicates to
where they are needed - instead of to landfills, where they are
not needed.

#14  Keeping the Serials Beast at Bay:  A Case Study of
       Collaborative Serials Review
     Mary H. Munroe, Acting Head, Collection Development, Pullen
       Library, Georgia State University
     Rebecca C. Drummond, Humanities Bibliographer, Pullen
       Library, Georgia State University
     Anne Page Mosby, Social Science Bibliographer, Pullen
       Library, Georgia State University

     This workshop will demonstrate methods of serials review
employed at Georgia State University and give hands on experience
with the discipline-based committee method of reviewing serials.
The workshop will describe several serials review and
cancellation projects, explain the use of discipline-based
committees, and examine the dynamics of how working committees
interpreted the mandate of targeting serials for cancellation
over three years.  The audience will then be divided into small
groups to demonstrate how the process works and to illustrate in
some detail both the advantages and perils of this approach to
serials review.

#15  Taming the Claims Monster:  Some Methods of Measuring and
       Improving the Efficiency of Claiming Through a Vendor
     Donna Padgett Lively, Serials Acquisitions Librarian,
       University of Texas at Arlington Libraries
     Lisa A. Macklin, Serials Records Librarian, University of
       North Texas Libraries

     The bulk of periodicals claims are made through the agency
of a subscription vendor.  In fact, relieving serials staff from
the burden of sending out claims to many different publishers is
one of the best reasons for using a subscription vendor.
However, the inclusion of the vendor/middleman adds yet another
step to the process and as such constitutes a potential barrier
to efficient claiming.  In this workshop, the presenters will
describe the methods they used to evaluate claiming, including
vendor performance, and how they applied the information they
gained to improve the overall effectiveness of their claiming

#16  EDI Implementation: A Discussion and Demonstration
     Wilbert Harri, Periodicals/Reference Librarian, Moorhead
       State University
     Alan Nordman, Data Services Manager, Dawson Subscription
       Service  (Chair, SISAC X12 Implementation Task Force)

     This workshop will briefly describe Electronic Data
Interchange and clarify X12 utilization for the library industry.
A librarian with EDI experience will chart the precursors to
implementing EDI in the library serials acquisition process
(ordering, invoicing, claiming, and payment).  The advantages and
potential traps of using EDI in these processes will be
highlighted.  A vendor will cover what industry standardization
organizations (SISAC, ICEDIS, CSISAC, etc.) have done to date.
An integrated EDI system will be demonstrated.  Each step of the
invoice load, claim, and claim response process will be examined,
describing the various processes in English NOT computerese.

#17  Everything You Always Wanted to Know about Format
       Integration but Were Afraid to Ask
     Paul J. Weiss, Systems Librarian, Technical Services,
       National Library of Medicine

     Format integration is coming. What will it mean for serials
catalogers? This workshop will focus on the nuts and bolts of
format integration: what serial records will look like; which
fields are being expanded, added, deleted, or made obsolete; what
the new 006 is and how it will be used. Several examples will be
reviewed and practical exercises will be included. The status of
preparations being made by LC, NLM, and the utilities will be

#18  Fitting the Serials Puzzle Together or Factors to Consider
       in Organizing Serials Work
     Glenda Thornton, Associate Director for Library Services,
       Auraria Library, University of Colorado at Denver
     Elaine Jurries, Coordinator of Serials Services, Auraria
       Library, University of Colorado at Denver

     Thornton will discuss how and why the organization of
serials work changed during her tenure at each of four libraries.
Jurries will discuss the challenges she faced at the Auraria
Library creating a Serials Services Division organized by format
(includes acquisitions, cataloging, binding, check-in, public
service and ILL). The audience will be encouraged to share how
any recent developments (such as document delivery, electronic
journals, etc.) have affected the organization of serials in
their libraries.