8th Annual NASIG Conference Abstracts Jean Callaghan 29 Mar 1993 21:17 UTC
[Note: This is being cross-posted to several lists] NEW SCHOLARSHIP: NEW SERIALS NORTH AMERICAN SERIALS INTEREST GROUP BROWN UNIVERSITY, PROVIDENCE, R.I. 8TH ANNUAL CONFERENCE JUNE 10-13, 1993 The 8th Annual NASIG Conference will be held at Brown University June 10-13, 1993. The full registration fee (3 nights accommodation, meals and conference materials) is either $275.00 or $245.00 per person (depending on choice of dormitory housing). The commuter rate (meals, except breakfast, and conference materials) is $175.00 per person. Daily registration also is available. For a copy of the conference registration packet, please contact: Jean Callaghan, Wallace Library, Wheaton College, Norton MA 02766 (508-285-7720 x530; FAX: 508-285-6329 or INTERNET: JCALLAGH@WHEATONMA.EDU). For specific questions about registration, please contact: Pat Putney, Rockefeller Library, Brown University, Providence RI 02912 (401-863-2954; FAX: 401-863-1272 or INTERNET: AP201001@BROWNVM.BROWN.EDU). Preconference Workshops Thursday, June 10, 1993 NASIGNET and Beyond: A Guided Tour of Electronic Networking Resources for Serialists Thursday, June 10, 1993 10:00 a.m. - Noon, 1:00 p.m.- 3:00 p.m. Birdie MacLennan, Serials Cataloger, University of Vermont Marilyn Geller, Serials Cataloger, Massachusetts Institute of Technology In this workshop, MacLennan, SERIALST Listowner & Moderator and Geller, Citations for Serials Literature, Listowner & Editor, will feature practical applications for the use of NASIGNET, a collection of networked services (listserv forums, publications, organizational information, etc.) that are available from one Internet location to NASIG members. MacLennan is Chair, and Geller is a member, of the NASIG Electronic Communications Committee. The presentation also will explore other forums, services, and/or electronic serials of interest to members of the serials community. They will discuss/demonstrate the ways in which some of these forums and services may be accessed, either through NASIGNET (Listserv and Gopher applications) or as independent entities. This workshop should be viewed as an information session - not as a training session. By using audiovisual materials, and drawing upon a generous assortment of handouts (which also will allow participants to explore these resources independently), the presenters hope to encourage lively discussion while demonstrating the ways in which networked information serves both purpose and value in our work with serials. Enrollment limited to: 100 participants. There is a $30 per person cost-recovery fee for this workshop. The fee includes a box lunch and all materials. How to Plan and Deliver a Great Workshop Thursday, June 10, 1993 1:00 p.m. - 3:00 p.m. Tom Gearty, Operations Trainer, The Faxon Company Julia Gammon, Head, Acquisitions Department, University of Akron Gearty, a professional trainer of trainers, will focus on the techniques of effective presentations: planning, audience analysis, writing, practicing and delivering presentations. He will explain the advantages of incorporating audiovisual support and handouts in workshops. Gammon, a member of the NASIG Program Planning Committee, will concentrate on workshop content and explain how the NASIG Program Committee operates. She will provide tips on how to develop a successful proposal and design a topic to fit the workshop format. Those attending are encouraged to bring workshop ideas for discussion. Plenary Session I Friday, June 11 8:45 a.m. - 9:45 a.m., 10:15 a.m. - 11:15 a.m. Convener: Elaine Rast, Head, Cataloging/Automated Records Department, Northern Illinois University Scientific Visualization in Earth and Planetary Sciences: It Looks Good But Will It Publish? John Mustard, Assistant Professor of Geological Sciences, Brown University With the advent of computers, scientific visualization has emerged as a critical tool for research and as a means for the scientist to convey concepts and results to peers and the public, although the results won't transfer easily to the printed page. Examples from earth and planetary sciences include results from the recent NASA mission to Venus and the flybys of the Galileo probe and modelling three dimensional convection in a planet's mantle over the time scales of millions of years. Higher Dimensions and Interactive Electronic Publication Tom Banchoff, Professor of Mathematics, Brown University Challenges of visualizing phenomena in higher dimensions have spurred developments in computer graphics, presentation of images in static and animated forms. New technology makes it possible to approach these ideas using interactive electronic media in laboratories, and soon in publications. Navigating a Jet Plane through Information Space: How SGML Is Making the Vision a Reality Allen Renear, Senior Academic Planning Analyst, Computing and Information Services, Brown University It has been said that computer mediated communication of the future would be like "navigating a jet plane through information space." But how do we get from here to there? The foundation for this transition is the data description meta-language SGML, the Standard Generalized Markup Language, to which every advanced scholarly communication project has committed. This talk will give a brief overview of SGML and describe how it supports jet-propelled information space navigation. Incrementalism Won't Get Us There! Brian Hawkins, Vice President for Academic Planning & Administration, Brown University There seems to be a commonly shared vision that technology and electronic access to information is the future for much of scholarly communication. The problems keep mounting, and we all are waiting for something big to happen in this regard, but our current activities and efforts seem inadequate to address the magnitude of the problem. This talk attempts to explore the hype and the reality about this future scenario. Plenary Session II Saturday, June 12, 8:30 a.m. - 9:30 a.m. Convener: John Tagler, Director, Corporate Communications, Elsevier Science Publishers, Inc. Current Challenges: Current Opportunities C. Edward Wall, Publisher, Pierian Press and Editor, Library Hi Tech This presentation will look briefly at some of the urgent problems facing society and the opportunities offered by new technologies to meaningfully address related issues. Wall will share a number of visions that relate to descriptive cataloging, information retrieval, and the linking of intellectual content in publications. Plenary Session III Sunday, June 13, 10:15 a.m. - 11:45 a.m. Convener: Ann Okerson, Director, Office of Scientific and Academic Publishing, Association of Research Libraries Serials 2020 Laura N. Gasaway, Director of the Law Library & Professor of Law, University of North Carolina at Chapel Hill Susan Keiser, Journals Editor, Oxford University Press, New York Rebecca T. Lenzini, President, CARL Systems, Inc. Richard Lucier, Assistant Vice Chancellor for Academic Information Management and University Librarian, University of California at San Francisco David Rodgers, Head of Systems Development, American Mathematical Society/Mathematical Reviews This panel, representing diverse interests and constituencies in the serials information chain, will present individual and challenging views of the serials universe the day after tomorrow. Concurrent Sessions Saturday, June 12, 10:15 a.m. - 11:45 a.m. I. Cataloging Electronic Serials: Today and Tomorrow Convener: Ann Vidor, Head, Cataloging Department, Emory University Electronic Supplements to Printed Serials: Beyond the 525 Field Dena Holiman Hutto, Serials Cataloger, Pennsylvania State University Cataloging CD-Roms: Serials? Computer Files? Serials Files? "Computerials"? Gail McMillan, Serials Team Leader, Virginia Polytechnic Institute & State University Controlling E-Journals: The Internet Resources Project, Cataloging Guidelines, and USMARC Priscilla Caplan, Head, Systems Development Division, Office for Information Systems, Harvard University Library Serials catalogers have always faced challenges, and never more so than with the proliferation of electronic serials, electronic supplements to paper serials, and serials issued in electronic format. Hutto will share how her institution makes decisions on bibliographic description, public access, and long-term storage of computer files that are received with paper serials subscriptions. McMillan will amalgamate catalogers' concerns about cataloging CD-Roms by combining information from the serials format as well as the computer files format. She will address the catalogers', the systems, and the online catalog users' needs. Caplan will discuss the OCLC Internet Resources project, which has resulted in a new model for cataloging e-journals and changes to USMARC bibliographic and holdings formats. She warns that even this approach may soon be superseded by developments in the Internet community. II. Between a Rock and a Hard Place: The Future of the Subscription Agent Convener: James Mouw, Head of Serials, University of Chicago Library The Role of the Specialized Vendor in a Changing Market Jane Maddox, Director of Library Services/North America, Otto Harrassowitz The Megavendor: Threat or Promise? John E. Cox, Managing Director, B.H. Blackwell, Ltd. Future Value-Added Services: Remaining Competitive in a New Market Kathleen Born, Academic Marketing Manager, EBSCO Subscription Services Ownership and Access: Strategic Implications for Subscription Agents Adrian W. Alexander, Southwest Regional Manager, The Faxon Company As journal prices rise, as libraries cancel subscriptions, as publishers decrease discounts to subscription agencies, librarians wonder where the future of our favorite vendors lie. Four subscription agency representatives tackle these concerns. Maddox will explore economic factors for vendors that result from a shrinking journal subscription market. Cox will address the emergence of the large vendor and the potential for domination of a shrinking market. Born will discuss future value-added services including not only EDI, management reports, and online serials databases, but, in addition, document delivery and full-text databases. Alexander will conclude by exploring some of the factors that must be considered by subscription agents when making long-range strategic decisions in a changing market. III. New Publishing, New Serials: A Tale of Two Experiments Convener: Daniel H. Jones, Assistant Library Director for Collection Development, University of Texas Health Science Center at San Antonio Scientific and Scholarly Communication in a Knowledge Management Environment Richard E. Lucier, Assistant Vice Chancellor for Academic Information Management and University Librarian, University of California at San Francisco Robert C. Badger, Manager, Electronic Media Department, Springer-Verlag New York, Inc. The NASA STELAR Experiment Michael E. Van Steenberg, Astrophysics Science Data Manager, Goddard Space Flight Center, National Aeronautics and Space Administration Traditional print on paper journals will no longer suffice for cutting edge scientific researchers or in fields such as health care which demand immediate retrieval of and access to information. Lucier and Badger will describe the concepts underlying the rationale for a "knowledge management environment," and will focus on practical strategies to test the feasibility of such an environment. Red Sage, a collaborative online journals project of UCSF, AT&T Bell Laboratories and Springer-Verlag will be covered in detail. Van Steenberg will describe the Study of Electronic Literature for Astrophysics Research (STELAR) experiment which aims to bring astrophysics literature online. The experiment is being conducted jointly with publishers, authors, copyright holders, libraries and others involved in the production and dissemination of astrophysics literature. IV. Copyright & Libraries: Working in an Electronic Environment Convener: Dan Tonkery, President and CEO, Readmore, Inc. The Copyright Law: How It Works and New Issues in Electronic Settings Brian Kahin, Director, Information Infrastructure Project, Science, Technology and Public Policy Program, John F. Kennedy School of Government, Harvard University The Copyright Law: Fair Use, Recent Court Decisions, Libraries, and Electronic Access Laura N. Gasaway, Director of the Law Library & Professor of Law, University of North Carolina, Chapel Hill The dissemination of research information in an increasingly networked and functionally sophisticated age poses difficult questions for researchers, their institutions, and for librarians. Both the cost of maintaining serials subscriptions and the advantages of electronic publication argue for a radically different approach to dissemination. Kahin's presentation will examine some of the stress points in the current system and will explore possible options for the research community. Gasaway's discussion will emphasize deployment of the "Fair Use" provisions of the copyright law in both a print and in an electronic world. NASIG Workshops Eighteen workshops will be offered and are described below, in two sets. NASIG Conference participants will be able to attend TWO different workshops from each set, for a total of four workshops. SET I: Friday, June 11, 1993 and Saturday, June 12, 1993 1:45 p.m. - 3:15 p.m. #1 Invoicing Unveiled: Added Charges and Payment Plan Options for Serials Carol Magenau, Serials Librarian, Dartmouth College Library Michael Markwith, National Sales Manager, The Faxon Company Reasons for added charges and credits on an account of over 8,000 titles placed with a major subscription vendor will be analyzed for three years, and compared with renewal and bill-later payments to give a statistical picture of costs through the entire budget cycle for a medium-sized academic library. The role of currency exchange fluctuations and publisher rate setting practices will be explored. Standard renewal options will be contrasted with the increasingly popular fixed payment option. #2 When is a Union List Not a Union List (and Vice Versa)? Linda Arnold, Manager, Resource Sharing Section, OCLC, Inc. Betty Landesman, Coordinator, Systems Planning, George Washington University Ann Schaffner, Assistant Director for the Science Library, Brandeis University What happens to union lists in the environment of the 90s? Both current uses and changing models will be explored. The workshop will cover current OCLC union listing and ILL staff use, a university library's experience linking union list holdings to article/table of contents services and sharing an online system in a consortium, and a consortium's union list experience and exploration of alternatives for its evolution. #3 Designing Effective Journal Use Studies: "You Can't Always Get What You Want; But...You'll Get What You Need" Kate S. Herzog, Director, Science & Engineering Library, State University of New York at Buffalo Henry T. Armistead, Collection Development Librarian, Thomas Jefferson University As journal costs escalate, serials use-studies become more important. Since most libraries do not allow their journals to circulate, librarians have devised alternative means to collect data on their use (including using hand-held scanners). The purpose of this workshop is to provide a forum for librarians to share their expertise on use-study methodologies (planning, timing, database creation, procedures, results and costs). Participants will also be encouraged to discuss their experiences, especially with cancellation projects. #4 Magazine Fulfillment Centers: How to Work With Them Marcia Tuttle, Head, Serials Department, University of North Carolina at Chapel Hill Malena Silva, Manager, Cash Management, NeoData Fulfillment centers such as NeoData have changed for the better since librarians and subscription agents became aware of them (and vice versa), but they still work for magazine publishers and thus demand special library acquisition procedures. This advanced workshop concentrates on the services fulfillment centers offer publishers, the vendor's role in facilitating orders, the mailing label and the library's use of it in claiming and renewal. #5 Serials Cancellation Projects: Two View Points Chris Desjarlais-Lueth, Head, Collection Development, University of Connecticut Olga Paradis, Head, Acquisitions Department, The Citadel An advanced workshop discussing the serials cancellation projects of two academic libraries. The Daniel Library at The Citadel involved library faculty and teaching faculty in a cooperative effort to cancel selected serial titles. This presentation analyzes the acquisitions studies and expanded interlibrary loan/document delivery programs used to demonstrate that cancellation does not equal loss of access. The Brown University serials cancellation project brought together faculty and librarians to identify serials that are "core" to undergraduate and graduate instruction. This discussion examines the mechanisms - matching language, chronology, geography, and frequency of use - by which those serials considered essential are identified. #6 Standing Orders: As Viewed and Managed by Libraries, Vendors and Publishers Vivian Buell, Manager, Standing Order Services and Approval Plan Program, Ballen Booksellers International Rita VanAssche Bueter, Manager, Collection Development and Standing Order Services, Blackwell North America, Inc. In this intermediate workshop, the presenters will define standing orders and discuss a variety of management concerns: handling by libraries and vendors, monitoring receipts and claims, publisher communication problems. The presenters will derive, with audience participation, a profile of reasonable service expectations from standing order vendors. #7 SISAC: Vendors, Publishers, Agents and Librarians Working Together for Serials Standards Sandra J. Gurshman, Librarian/Manager, Publisher Services, Readmore Susan Malawski, Director, Subscription Fulfillment and Distribution, John Wiley & Sons Karen Anspach, Systems Analyst, Data Trek Minna C. Saxe, Chief Technical Services Librarian, C.U.N.Y. Graduate School Library This workshop is intended for anyone involved in serials work. Emphasis will be on the importance of publishers using the SISAC symbol (a bar coded version of the item identifier section of the serial item and contribution identifier or SICI) on periodical issues, the need for vendors to include the capability to access the SISAC symbol in their software, and perhaps, most importantly the need for librarians and agents to inform publishers and vendors that the use of the SISAC symbol will greatly improve their handling of serials. Status reports on the work of the SISAC ASC X12 subcommittees also will be given. #8 The International Serials Data System: A Cataloging Resource Pamela Simpson, ISDS Cataloger, National Serials Data Program, Library of Congress Steve Shadle, ISDS Cataloger, National Serials Data Program, Library of Congress The intent of this workshop is to acquaint people with the ISDS (International Serials Data System) Register, a database of more than 600,000 serial titles from 193 countries. The workshop will consist of an overview of the history and mission of the International Serials Data System, an examination of the strengths and weaknesses of the database and its catalog records, and a presentation of ISDS sources currently available. The workshop will also include a demonstration of ISSN Compact, the CD-ROM version of The Register. Particular attention will be paid to the differences between ISDS records using ISBD(S) and those created following standard North American cataloging practices. #9 Honey, I Shrunk the Kardex! Problems and Issues in Serials Automation Roberta Winjum, Assistant Head of Serials, Hamilton Library, University of Hawaii at Manoa Christine Conroy, Senior Cataloger, O'Neill Library, Boston College Based on the experiences of two university libraries, this workshop will focus on moving serials check-in and holdings to an integrated system. Winjum will cover conversion from manual to automated check-in. Conroy will address migration from one system from dual automated systems to an integrated one and will further touch on problems in providing holdings information in the OPAC when check-in is on a separate automated system. Workshop discussion will include planning, training, implementation, workflow, and application of standards. SET II: Friday, June 11, 1993 and Saturday, June 12, 1993 4:00 p.m. - 5:30 p.m. #10 Vendor Choice: Does it Really Make a Difference? Heather Miller, Head, Acquisitions Department, State University of New York at Albany Michele Crump, Head, Receiving Unit, University of Florida Service issues aside, this advanced workshop will report the findings of two studies which tracked price variations of same title orders for monographic series and periodicals from several different libraries through a variety of vendors. Publisher, vendor policy, service charges, and shipping fees will come into play as we show how vendor choice can affect your library budget. We will identify patterns and share guidelines we hope will help libraries perform similar price comparison studies as part of the vendor selection process. #11 CD-ROMs and Locally-Mounted Databases: Powerful Tools for Interlibrary and In-Library Access to Serial Literature. Kathleen Imhoff, Director, Public Libraries of Shelby County, Columbiana, Alabama Thomas A. Peters, Coordinator of Collection Development, Mankato State University This workshop will explore the possibilities and challenges of CD-ROMs and locally-mounted databases as access mechanisms to serial literature. It will include research results of the impact of locally-mounted databases on the use of locally-held periodicals, and firsthand experiences of the impact of a CD-ROM public access catalog containing both periodicals and books. #12 The Nature of Serials Public Service Steve Savage, Head, Periodicals/Newspapers/Microtexts Department and Central Serials Record, University of Kentucky Libraries During the 1991-1992 school year, users of the periodicals public service department at the University of Kentucky Libraries asked 50,000 questions requiring problem-solving on the part of the staff. Those questions will be analyzed, with particular attention paid to how records produced by technical processing are used to answer them. Uses of bibliographic, acquisitions, check-in, holdings, binding, union list and other records will be examined, as well as issues unique to service for large newspaper collections. #13 Dups to Dumps: How to Manage Those Duplicate Materials Daphne C. Miller, Senior Library Technical Assistant, Serials, Fordham Health Sciences Library, Wright State University Glenn W. Jaeger, Manager, SerialsQuest, BookQuest/SerialsQuest Patricia L. Thornberry, Serials Librarian, University of South Florida An interactive workshop discussing the avenues taken in handling duplicate and unwanted serials. Management of needed backfile volumes and issues will also be discussed. Two librarians (academic & medical) and a vendor present their procedures concerning these two issues. Backfile vendors, duplicate exchange lists, third world needs and SerialsQuest are some avenues pursued. Experience new ways to move duplicates to where they are needed - instead of to landfills, where they are not needed. #14 Keeping the Serials Beast at Bay: A Case Study of Collaborative Serials Review Mary H. Munroe, Acting Head, Collection Development, Pullen Library, Georgia State University Rebecca C. Drummond, Humanities Bibliographer, Pullen Library, Georgia State University Anne Page Mosby, Social Science Bibliographer, Pullen Library, Georgia State University This workshop will demonstrate methods of serials review employed at Georgia State University and give hands on experience with the discipline-based committee method of reviewing serials. The workshop will describe several serials review and cancellation projects, explain the use of discipline-based committees, and examine the dynamics of how working committees interpreted the mandate of targeting serials for cancellation over three years. The audience will then be divided into small groups to demonstrate how the process works and to illustrate in some detail both the advantages and perils of this approach to serials review. #15 Taming the Claims Monster: Some Methods of Measuring and Improving the Efficiency of Claiming Through a Vendor Donna Padgett Lively, Serials Acquisitions Librarian, University of Texas at Arlington Libraries Lisa A. Macklin, Serials Records Librarian, University of North Texas Libraries The bulk of periodicals claims are made through the agency of a subscription vendor. In fact, relieving serials staff from the burden of sending out claims to many different publishers is one of the best reasons for using a subscription vendor. However, the inclusion of the vendor/middleman adds yet another step to the process and as such constitutes a potential barrier to efficient claiming. In this workshop, the presenters will describe the methods they used to evaluate claiming, including vendor performance, and how they applied the information they gained to improve the overall effectiveness of their claiming procedures. #16 EDI Implementation: A Discussion and Demonstration Wilbert Harri, Periodicals/Reference Librarian, Moorhead State University Alan Nordman, Data Services Manager, Dawson Subscription Service (Chair, SISAC X12 Implementation Task Force) This workshop will briefly describe Electronic Data Interchange and clarify X12 utilization for the library industry. A librarian with EDI experience will chart the precursors to implementing EDI in the library serials acquisition process (ordering, invoicing, claiming, and payment). The advantages and potential traps of using EDI in these processes will be highlighted. A vendor will cover what industry standardization organizations (SISAC, ICEDIS, CSISAC, etc.) have done to date. An integrated EDI system will be demonstrated. Each step of the invoice load, claim, and claim response process will be examined, describing the various processes in English NOT computerese. #17 Everything You Always Wanted to Know about Format Integration but Were Afraid to Ask Paul J. Weiss, Systems Librarian, Technical Services, National Library of Medicine Format integration is coming. What will it mean for serials catalogers? This workshop will focus on the nuts and bolts of format integration: what serial records will look like; which fields are being expanded, added, deleted, or made obsolete; what the new 006 is and how it will be used. Several examples will be reviewed and practical exercises will be included. The status of preparations being made by LC, NLM, and the utilities will be covered. #18 Fitting the Serials Puzzle Together or Factors to Consider in Organizing Serials Work Glenda Thornton, Associate Director for Library Services, Auraria Library, University of Colorado at Denver Elaine Jurries, Coordinator of Serials Services, Auraria Library, University of Colorado at Denver Thornton will discuss how and why the organization of serials work changed during her tenure at each of four libraries. Jurries will discuss the challenges she faced at the Auraria Library creating a Serials Services Division organized by format (includes acquisitions, cataloging, binding, check-in, public service and ILL). The audience will be encouraged to share how any recent developments (such as document delivery, electronic journals, etc.) have affected the organization of serials in their libraries.