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Event bulletins Enrique E. Gildemeister 22 Jul 1993 15:24 UTC

LCRI 12.0A 2) states: Types of publications to be handled as monographs ...
items issued for the duration of a single occurrence (e.g., a daily bulletin
issued for the duration of a *non*-occurring meeting).

I have had some experience with conference literature. I wonder if this should
be applied to recurring meetings, for which a bulletin is issued each year
the meeting takes place, and numbering begins all over again each year, and
the title of the bulletins is always the same.

I wonder also if this is to be applied to trial bulletins. I worked as a
serials cataloger in the Tamiment Library, a special collection in the
New York University Libraries that collects material on labor movements
and left-wing history. We had a number of complete sets of trial bulletins
that covered the trials of several prominent leftists who were being tried
for treason and subversive activity. Fortunately, we cataloged them as serials
before this LCRI was promulgated. The head serials cataloger said, after
the LCRI came through, that we were not to concern ourselves with them if
any more turned up, because they were not serials. My feeling is that these
bulletins are indeed "items issued for the duration of a single occurrence".
Because our job was to catalog serials only, we didn't have to concern
ourselves with them. That may be, that as a serials cataloger I'm not to
concern myself with them, but as a general cataloger I want to know how
material like this is to be handled. It's definitely an "it walks like a
duck" situation. These things do look like serials, have numeric and
chronological designations (even "some no. combined").

If they're not serials, what are they and how should we treat them? Should
we consider each bulletin a monograph and do what I think is being called
at LC "collection level cataloging"? And coming back to conference bulletins,
what are they? At Tamiment we took conference bulletins out of the periodicals
section and put them in the "organization file," a vertical file with folders
containing ephemeral material, folders carrying organization name and filed
alphabetically. In other words, we didn't catalog them at all.

Questions for the list:

1) What should be done with trial bulletins?
2) What should be done with conference bulletins?

I eagerly await the thoughts of others on this problem.

Rick Gildemeister
Cataloger/OCLC Enhance Coordinator
Lehman College of the City University of New York