Changing monographs to serials (2 messages) Birdie MacLennan 19 Apr 1994 16:21 UTC
2 messages, 73 lines: ------------------------- Date: Tue, 19 Apr 1994 08:19:03 EDT From: Maggie Rioux <mrioux@HOH.MBL.EDU> Subject: Re: Changing monographs to serials Regarding Bonnie's question about changing monographs to serials - we have a similar problem, but it involves going the other way. We find monographic series which have, in the past, been treated as serials because it was easier. Serial issues didn't have to be cataloged. Now that we have an online catalog and good catalogers, we're moving some of those series to the monographs. If there are a whole lot of volumes (say, over 15 to 25), we select a convenient starting point for the change. Usually that's a spot divisible by ten (e.g. 1-120 in serials, 121- in monographs). We put some kind of block at the end of the serial run on the shelf (serials being alphabetical by title in another part of the library from monographs) which tells where to go for the rest of the series. We also tend to give all the monographs the same call number so that they'll continue to be shelved together even though it's on a different floor. With full subject, author and title access, it doesn't matter so much where they live physically. The catalog provides additional collocation with the serial run via the series title entry in each of the monographic records, and there's a public note in the subscription copy record in the PAC referring the patron to monographic entries. Perhaps there are some suggestions here which would be of use when dealing with the opposite process, i.e. moving from monographs to serials. I would generally leave the monographic records alone unless there are only a few and would refer patrons from the serial record and stack area to monographic records for preceeding volumes. Good luck, it's a lot of work whichever direction you are moving the pieces. ******************************************************************** * Maggie Rioux | Email: mrioux@whoi.edu * * MBL/WHOI Joint Library | Voice: 508/457-2000, ext. 2538# * * Woods Hole Oceanographic Inst. | Fax: 508/457-2156 * * Woods Hole, MA 02543 | Foot: Clark Lab, Room 135 * ******************************************************************** --------------------------- Date: Tue, 19 Apr 1994 16:37:00 +1000 From: Robyn Benjamin <rbenjami@METZ.UNE.EDU.AU> Subject: Re: Monographs to Serials Bonnie, We do exactly what you have been doing. It is not such a problem for us, however, as we are probably a much smaller library (ca. 750,000 vols) We are now endeavouring to catch these 'mono' orders at the pre-order stage --- certainly at the cat. stage. Even if they are to be a one off, we'll catalogue them as a 'closed' serial. As you say, it keeps like material together and is much more sensible for our users. It also shows some degree of consistency! Cheers, Robyn Benjamin, Head of Technical Services Dixson Library University of New England - Armidale N.S.W. 2351 AUSTRALIA 'phone : +61 67 73 2499 e-mail : rbenjami@metz.une.edu.au