Preservation of electronic information (Scott Gillies) Marcia Tuttle 09 Aug 1995 00:35 UTC
---------- Forwarded message ---------- Date: Tue, 8 Aug 1995 10:46:05 -0500 From: Scott Gillies <gillies@ALEXIA.LIS.UIUC.EDU> To: Multiple recipients of list SEREDIT <SEREDIT@uvmvm.uvm.edu> Subject: preservation of electronic information Dear Group (Please forgive the cross-posting), I am doing some research on the long-term dependability of access to electronic text and other types of electronic information and resources. As part of this study, I would greatly appreciate it if the subscribers to this discussion would give some attention to the following questions and return their answers to me. You need not identify yourself or your institution, but you may if you would like. You may answer any, all or none of the questions below (or volunteer any other information!!). I am greatly concerned with the dependability of access to electronic information - particularly of the Internet variety. The results of my queries will become part of a more or less impressionistic report on the subject to be shared at the annual conference of the AAASS this fall. There is practically no literature available on this subject, and any replies will be VERY valuable to me and greatly appreciated. Thank you in advance, and PLEASE REPLY DIRECTLY TO ME RATHER THAN THE GROUP! Scott Gillies University of Illinois at Urbana-Champaign Graduate School of Library and Information Science gillies@alexia.lis.uiuc.edu 1. What type of institution are you, or are you an individual? 2. Do you or does your institution mount files which are accessible through a network? 3. Are these files produced by you or your institution or do they originate elsewhere (i.e. archived journals)? 4. Do you depend on renewable funding to maintain these files? 5. What would you do with the files if the funding were no longer available? 6. How do you maintain access to files if they need to be moved to a different location? 7. Do you keep tape or other type of backups of your files? 8. Does your institution have a written policy regarding preservation of access to these files in some form or other? 9. Do you maintain a Web site? 10. What types of information do you provide there? 11. What types of services/information do you provide links to? 12. If and when sites to which you point move or disappear, do you record this information for users of your site? 13. If you could no longer maintain your Web site, what would you do? 14. Do you or does your institution engage in publication of electronic journals or other type of periodical? 15. How are they made available? 16. Is there a written policy regarding continued access to your publication across the network? 17. Do you maintain backups of your publication on tape? disk? print? 18. Do you archive back copies of your publications or make them available electronically in some way? 19. Do you provide access to electronic resources from an online catalogue? 20. Are these resources catalogued and classified (do they have a call number)? Please add anything else that you feel is important or might be pertinent to the discussion. Thanks again.