3 messages, 96 lines:
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Date:         Fri, 3 Nov 1995 09:51:15 -0500
From:         JoAnne Griffin <jgriffin@OPAL.TUFTS.EDU>
Subject:      Re: When missing issues are no longer available?

On Thu, 2 Nov 1995, Liz Hardley <l.hardley@auckland.ac.nz> wrote:

> We have a number of journal issues sitting unbound on our shelves
> because there are issues missing.  We would like to bind these
> issues.  In order to obtain the missing parts, we would try and
> obtain via our vendors, but if the issues are no longer available, we
> would like to know what other libraries are doing.  One suggestion is
> to obtain the issue on inter library loan, photocopy it and bind it
> with the other issues.  However, would this contravene copyright?
> Would we need to write to the publisher?  Please let me know how you
> deal with this?

Here at the Tufts Health Sciences Library, we have a policy of trying to
locate missing issues through various exchange lists (MLA exchange,
BACKMED,etc) and back issue suppliers (USBE, Jaeger). We search for 1 year,
and if we are unable to locate the issue, we bind the volume anyway and
mark it INC (for incomplete) on the spine. We hate to bind with missing issues,
however, trying to find missing issues can be very time consuming and one
year is (we feel) a generous amount of time to spend trying to find
something.

I believe photocopying a complete issue does violate copyright laws.

JoAnne Griffin
<jgriffin@OPAL.TUFTS.EDU>

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Date:         Fri, 3 Nov 1995 10:10:42 -0500
From:         "Jim Michael (CAT)" <jmichael@DUDLEY.LIB.USF.EDU>
Subject:      Re: When missing issues are no longer available?

Liz,

We routinely bind "as is" volumes with missing and unavailable issues. We
then try to make sure that that gap is reflected in our online volume
holdings information.  We've tried to always give our serial holdings in
terms of what we have, rather than what we don't have (though the latter
is often easier).  I guess this is another expression of relying on
access rather than ownership, as articles from a missing issue can always
be requested through ILL.

Which bring to mind another point.  You refer to borrowing the issue.
It's been my experience that most libraries do not lend their actual
periodical volumes (or issues), but rather respond by sending photocopies
of specific articles.  It would be rather time consuming to make ILL
requests for every article in an issue, and you'd probably exceed the five
per year provision of fair use.

I guess the bottom line is: Don't be afraid of gaps, just be sure to show
them in your volume holdings record.

PS.  We always put a colored leaf where the missing issue would have been
bound in, with a typed note that it was missing and unavailable at the
time of binding.

_U__U___SSS__FFFF_________Jim Michael
_U__U__S_____F____________Cataloging Department
_U__U___SS___FFF__________LIB 020H
_U__U_____S__F____________University of South Florida Library
_U__U__S__S__F____________Tampa, Florida 33620
__UU____SS___F____________(813) 974-2453

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Date:         Fri, 3 Nov 1995 13:54:32 EST
From:         Karrie Yukon <KYUKON@CMSA.GMR.COM>
Subject:      Missing Issues

From:    Yukon, Karrie F.
         GM - Technical Information

Subject: Missing Issues

Liz,

In response to your question on missing issues.  Here at our library we try
all sources to get the missing issues.  If they are unavailable we decide if
it is a core journal to the collection, or if it is a trade publication.  It
it is a core journal we order the missing issue from UMI (University Microfilms
Inc.) that way the copyright is paid for.  If the journal is a trade
publication we simply bind the issues together with a piece of paper stating
that "v. 70 #11 November 1995 is Missing".  Then the patron can get the
missing article through Inter-Library Loan.  It seems to work best for
all situations if the bibliographic record online indicates any missing
issues.  Hope this helps.

Karrie Yukon
Serials
GM R&D Center Library
<KYUKON@CMSA.GMR.COM>