6 messages, 176 lines:

(1)-------------------------
Date:         Fri, 5 Apr 1996 08:15:32 -0800
From:         Melody Matthews <mmatthews@EWU.EDU>
Subject:      Re: Rebinding journals when complete

On Fri, 5 Apr 1996, Anne Frohlich wrote:

> At McNeese State University we have been binding periodicals incomplete in
> order to keep from losing more issues while we wait for replacements.  When
> we get the issues to complete the volume, we have then rebound it.  We
> cannot afford microfilm.  We do not put unbound volumes in boxes on the
> bound volumes shelves.
>
> Some people on staff are objecting to our binding and then rebinding.  Do
> any other libraries bind and then rebind when complete?  What do you think
> of this or what are your solutions?

At Eastern Washington University we do the same thing.  We find that it is
more cost effective to bind the volume incomplete after several shelf
checks.  This keeps the rest of the issues from walking off.  The reason for
binding inocmplete is also because we may never be able to get the issue(s)
that complete the volume and most times the ones that seem to "walk away"
are the highly used ones.  Binding them helps to preserve the ones we do have.

Also when they are bound, it is then noted on the spine that it is "inc."
and by the barcode what is missing in the volume as well as a notation in
our automated system what is lacking from the volume.

Check with your local bindery, they will be more than happy to discuss
binding methods with you.  We send our "inc." volumes with a notation to the
bindery that says: "Hand trim, adhesive bind incomplete; will rebind when
complete."  This notation to the bindery reduces the margin trim so that it
can with stand rebinding without damaging the test margin. You can also
specify no trim.

Melody Matthews, Library Specialist
Eastern Washington University Libraries MS84
Collection Services Division
816 F Street
Cheney, WA  99004-2423

(509) 359-2305
FAX (509) 359-2476
EMAIL: mmatthews@ewu.edu

(2)-------------------------
Date:         Fri, 5 Apr 1996 08:47:05 -0800
From:         "Linda F. Williams" <lfw@AHSL.ARIZONA.EDU>
Subject:      Re: Rebinding journals when complete

If a title is missing issues when it is time to bind we make two attempts
to find or purchase a replacement.  If a replacement cannot be found, we
bind incomplete with a form inserted where the missing issue(s) is/are
informing the user that the issue is missing and that they should seek
assistance through ILL or other document delivery techniques.  We would
rather bind incomplete than wait a long time to see if a missing issue
can be located.  In the days of access vs. ownership we have taken a very
pragmatic approach.  If something reappears after the incomplete volume
is bound we either pam bind or locally bind or send for rebind, depending
on the situation.

* Linda F. Williams                     VOICE:  520-626-2937
* Head, Technical Services Department   FAX:    520-626-2922
* Arizona Health Sciences Library       EMAIL:  lfw@AHSL.Arizona.EDU
* 1501 N. Campbell Ave.
* Tucson, AZ  85724

(3)--------------------------
Date:         Fri, 5 Apr 1996 12:05:09 -0500
From:         Annalisa Van Avery <AV691@CNSVAX.ALBANY.EDU>
Subject:      Re: Rebinding journals when complete

        At SUNY Albany we also occasionally have to rebind a volume when
missing issues become available.  Of course, we do everything we can to
avoid it, as I am sure you do also.  If the missing issues were received,
we try hard to find them.  If they were not received, we try to claim them
and wait for a reasonable time before binding the volume without them.
We do have a "Thermabind" machine for temporary binding which we do
occasionally use, but it works better for some types of issues than
others.  The ones that don't work so well are the magazines, like "Time,"
which are heavy paper, stapled in the fold.  The Thermabind covers don't
hold that type very well at all.  Thermabind does work well on the journals
that have a flat spine.  However, those hold up pretty well on the shelf
as loose issues, so unless the journal is very heavily used, and you are
really worried about losing issues, it's hardly worth while to thermabind;
easier just to wait for the missing issue to come, and then bind it
properly.

        Another factor is your binding budget.  If you have enough to
sometimes bind twice, doing it may be worth while.  If it means some
other journal does not get bound, you should try to avoid it.  There is
no easy answer, because you really can't predict whether you will ever
have the missing issue.  If your staff feels that there is too much
rebinding, perhaps you are giving up too quickly.  Be a little more
patient waiting, especially for the claims.  I would advise talking about
it with your Acquisitions or Check-in staff, and perhaps the Collection
Development people as well.  Develop a policy for when you will "Bind
as is."  Keep a count of how many rebinds you actually do -- maybe it
isn't as many as some people think!

        Good luck!             Annalisa Van Avery  av691@cnsvax.albany.edu

(4)--------------------------
Date: Fri, 5 Apr 1996 10:59:17 -0600 (CST)
From: Dana Belcher <"RSKERL::BELCHER"@ad3100.ada.epa.gov>
Subject: Re: Rebinding journals when complete

We had this same problem when I used to work in serials at a university
library.  We purchased a temporary binding machine from GBC.  We then
temp bound all volumes with missing issues, using plastic covers front
and back to protect from tearing, etc.  These were then shelved with the
regular bound volumes.  We used a sticky note on the front to indicate to
patrons which issues were missing.  Once we recovered the missing issues,
we then pulled the temp bound volume from the stacks and sent it to the
bindery.  Nevertheless, there are still many temp bound volumes left to
be completed, but this type of binding has proven to be sturdy and reliable.
As a matter of fact, we only used this type of binding for certain peridicals
that had been decided not to be sent to the bindery for one reason or another.

GBC has two types of binding machines.  One punches squares completely
along the spine to be used for a spiral binding.  I recommend the other
machine which only punches a few holes along the spine and uses a thermal
strip binding. This makes it easier for the issues to be permanently bound.

Dana Belcher
USEPA SPRD Library
Ada, OK
belcher@ad3100.ada.epa.gov

(5)------------------------
Date: Fri, 5 Apr 1996 11:19:34 CST6CDT
From: "Kaye Talley" <kayet@cc3.uca.edu>
Subject: Re: Rebinding journals when complete

Anne,

At Torreyson Library, University of Central Arkansas, we hold
incomplete volumes at least six months before we send to the bindery
to be bound as is.  We never buy replacement issues but sometimes
find them on exchange lists or, in quite a few cases, they just show
back up on our current periodicals shelves!  Generally, we only send
five or six volumes per year back to the bindery to have replacement
issues bound in.  We keep the incomplete volumes in a filing cabinet
in the current periodicals room and mark our check-in records so that
we know what volumes are in the filing cabinet.  We write in the
front of the bound volume what issue is missing.  We have been told
that our bindery costs will be increasing by quite a bit for this
next contract period so we may re-evaluate what we are doing.
Hope this helps.

Kaye M. Talley
Coordinator of Technical Services
Torreyson Library
University of Central Arkansas
Conway, Arkansas 72035
kayet@cc3.uca.edu
(501)450-5225

(6)--------------------------
Date:         Fri, 5 Apr 1996 16:55:53 EST
From:         MARLA EDELMAN <edelmanm@SESAT.UNCG.EDU>
Subject:      Re: Rebinding journals when complete

We hold incomplete volumes in our closed periodical stacks until
complete--or until we decide it's hopeless.  Then we bind incomplete
or get microfilm, depending on the demand.

   ------======***======------
 Marla Edelman, Serials Librarian
 Jackson Library - UNC Greensboro
(910) 334-5996 phone; 334-5399 FAX
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