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Re: Check-in of annual cumulations (5 messages) Birdie MacLennan 27 Jan 1997 17:44 UTC

5 messages, 94 lines:

Date:         Sat, 25 Jan 1997 08:24:31 -0600
From:         Shelby Harken <harken@PLAINS.NODAK.EDU>
Subject:      Re: Check-in of annual cumulations

 On Fri, 24 Jan 1997, David Howard <> wrote:
> I would like to know how other libraries check-in annual cumulations.  If
> there is a MARC record for the individual issues (monthly, quarterly, etc.)
> and another MARC record for the annual cumulation of the same title, do you
> have both records in your database or have you chosen to have only one record?
> Do some systems allow you to check-in both individual issues and annual
> cumulations on the same record?  We have the Gaylord Galaxy system and cannot
> check-in two different frequencies on the same record.
> I would greatly appreciate any helps/tips anyone can give me.

        We catalog both the annual and the monthly, quarterly, etc.
titles. In PALS we create 2 serial checkin records. We can use the link
command if we want the holdings for both to show up on each title. We
also have the option to create multiple serial checkin records for one
bibliographic record in case we decided to catalog only one of the
titles. Each one has the appropriate freqency, but the same bib id (OCLC
number) and the holdings checked in on both records will link to the one bib

Shelby E. Harken
Head, Acquisitions            University of North Dakota
  Bibliographical Control     Grand Forks, ND 58202
Room 244                      (701) 777-4634
Box 9000                      (701) 777-3310 (fax)
Chester Fritz Library

Date:         Mon, 27 Jan 1997 07:41:05 CST6CDT
From:         Deborah Lee <dlee@LIBRARY.MSSTATE.EDU>
Subject:      Re: Check-in of annual cumulations

We use DRA at Mississippi State University.  Sometimes we use a
separate bibliographic record for annual cummulations but in many
cases that is not possible.  So for titles like West's Southern
Reporter, we create two pattern records and two copy records on the
same bib record---one for the unbound pieces and another for the
bound volumes.  This way we can track and show receipt of both as
well as claim the bound volumes (which you can't do if you're
checking them in as a special issue).

Deborah Lee
Acquisitions Librarian/Assistant Professor
Mississippi State University
work: 601-325-8184  fax: 601-325-3560

Date:         Mon, 27 Jan 1997 09:08:34 -0500
From:         Sallie Alger <alger@ANDREWS.EDU>
Subject:      Re: Check-in of annual cumulations

David and others,

Our library uses the III serial module for checking in our periodicals.
Usually we download both the individual issue and the cumulative OCLC
records and use them separately for checking in.  However, we do have a
few titles where we just check in the cumulative issue by
creating/inserting a special box on the individual issue record.

Sallie Alger

Date:         Mon, 27 Jan 1997 10:49:56 -0500
From:         Anita Brown <browna@VANIERCOLLEGE.QC.CA>
Subject:      Re: Check-in of annual cumulations

Hi David
We have a system called Best Seller, and what I do on the Serials module in
a case like that is create 2 subscriptions - one for the monthlies or
whatever and one for the annual cumulation. They are all checked in and we
keep budget records , etc for only one of the subscriptions.

Date:         Mon, 27 Jan 1997 10:51:56 -0500
From:         Anita Brown <browna@VANIERCOLLEGE.QC.CA>
Subject:      Re: Check-in of annual cumulations

If you create 2 subscriptions, don't you have control over what you display
at the OPAC?