Re: Check-in of annual cumulations (5 messages) Birdie MacLennan 27 Jan 1997 17:44 UTC
5 messages, 94 lines: (1)------------------------- Date: Sat, 25 Jan 1997 08:24:31 -0600 From: Shelby Harken <harken@PLAINS.NODAK.EDU> Subject: Re: Check-in of annual cumulations On Fri, 24 Jan 1997, David Howard <howarddn@dlu.edu> wrote: > I would like to know how other libraries check-in annual cumulations. If > there is a MARC record for the individual issues (monthly, quarterly, etc.) > and another MARC record for the annual cumulation of the same title, do you > have both records in your database or have you chosen to have only one record? > Do some systems allow you to check-in both individual issues and annual > cumulations on the same record? We have the Gaylord Galaxy system and cannot > check-in two different frequencies on the same record. > > I would greatly appreciate any helps/tips anyone can give me. David, We catalog both the annual and the monthly, quarterly, etc. titles. In PALS we create 2 serial checkin records. We can use the link command if we want the holdings for both to show up on each title. We also have the option to create multiple serial checkin records for one bibliographic record in case we decided to catalog only one of the titles. Each one has the appropriate freqency, but the same bib id (OCLC number) and the holdings checked in on both records will link to the one bib record. ********************************************************************* Shelby E. Harken Head, Acquisitions University of North Dakota Bibliographical Control Grand Forks, ND 58202 Room 244 (701) 777-4634 Box 9000 (701) 777-3310 (fax) Chester Fritz Library harken@plains.nodak.edu ********************************************************************** (2)------------------------ Date: Mon, 27 Jan 1997 07:41:05 CST6CDT From: Deborah Lee <dlee@LIBRARY.MSSTATE.EDU> Subject: Re: Check-in of annual cumulations We use DRA at Mississippi State University. Sometimes we use a separate bibliographic record for annual cummulations but in many cases that is not possible. So for titles like West's Southern Reporter, we create two pattern records and two copy records on the same bib record---one for the unbound pieces and another for the bound volumes. This way we can track and show receipt of both as well as claim the bound volumes (which you can't do if you're checking them in as a special issue). ----------------------------------------------------- Deborah Lee Acquisitions Librarian/Assistant Professor Mississippi State University dlee@library.msstate.edu work: 601-325-8184 fax: 601-325-3560 url: http://www2.msstate.edu/~dol1/index.html ------------------------------------------------------ (3)------------------------- Date: Mon, 27 Jan 1997 09:08:34 -0500 From: Sallie Alger <alger@ANDREWS.EDU> Subject: Re: Check-in of annual cumulations David and others, Our library uses the III serial module for checking in our periodicals. Usually we download both the individual issue and the cumulative OCLC records and use them separately for checking in. However, we do have a few titles where we just check in the cumulative issue by creating/inserting a special box on the individual issue record. Sallie Alger alger@andrews.edu (4)-------------------------- Date: Mon, 27 Jan 1997 10:49:56 -0500 From: Anita Brown <browna@VANIERCOLLEGE.QC.CA> Subject: Re: Check-in of annual cumulations Hi David We have a system called Best Seller, and what I do on the Serials module in a case like that is create 2 subscriptions - one for the monthlies or whatever and one for the annual cumulation. They are all checked in and we keep budget records , etc for only one of the subscriptions. (5)-------------------------- Date: Mon, 27 Jan 1997 10:51:56 -0500 From: Anita Brown <browna@VANIERCOLLEGE.QC.CA> Subject: Re: Check-in of annual cumulations If you create 2 subscriptions, don't you have control over what you display at the OPAC?