Re: DRA Serials Module Questions (2 messages) ERCELAA@ctrvax.Vanderbilt.Edu 06 Jun 1997 20:11 UTC
2 messages: 1)____ Date: Fri, 06 Jun 1997 14:17:20 -0500 From: Sherry Keen <keen@BINAH.CC.BRANDEIS.EDU> Subject: Re: DRA Serials Module Questions (Kira Haimovsky) At 12:39 PM 6/6/97 -0500, you wrote: >Date: Fri, 06 Jun 1997 11:06:36 -0400 >From: UL_HAIMOVSKY@RHODA.FORDHAM.EDU >Subject: DRA serials module > >Hello, >My question is to the users of DRA integrated system and its serials module. >We still have our serials (annuals, irregulars, etc) checked-in manually in >Kardex, and we are planning now to convert these records to DRA. Many of >these serials are reference type material, when latest vol/ed kept in Reference >Dept. and earlier vols/eds in stacks. What location code do you assign in >these cases? 010101 for stacks, or 010103 for reference, or move from one to >another, or use notes with one or another? >In case of simple periodicals, when the latest issues are kept in Periodicals >reading Room and bound volumes go to the stacks, do you use 010106 in any >combination with other codes? >do you use free text summary holdings for bound vols.? >I would appreciate if you share with me your experience in dealing with these >procedures. >Thanks. > >Kira Haimovsky >Head of Serials >Fordham University Libraries >ul_haimovsky@rhoda.fordham.edu Your question is complex... Basically I feel that location should correspond to where the patron can find the material. When you have different locations for current items and another for older volumes it gets very confusing for the patrons. One thing you should consider is what kind of summary holdings you are going to have... We here at Brandeis have actually done a combination with mixed results... Where we had a note in the BIB RECORD that identifies "the latest volume in REFERENCE" for example we used the 010101 location code in serials.... We thought this worked well... However, recently I ran a report on titles we have on subscription via location code specifically to move materials from a very crowded REFERENCE location and of course many of the titles did not show up... So as with everything else you need to be a fortune teller and predict all future usage of the information... Sherry Keen Head, Acquisitions/Serials Brandeis University Library Waltham, MA 02254 keen@brandeis.edu phone: 617-736-4642 fax: 617-736-4724 2)_____ Date: Fri, 06 Jun 1997 14:35:36 -0900 From: Eva Friesen <efriesen@ACS.RYERSON.CA> Subject: Re: DRA Serials Module Questions (Kira Haimovsky) We keep all our periodicals, back issues and current issues on the same floor, so the location is the same for both. I do not know how we might have handled it if we had them in separate locations, perhaps with a user note that said "current issues in..." For reference titles, the serials copy record is supressed, and used for check-in only. We use the monographic item record, barcode them and can easily assign different locations for each year, for example, our latest may be on reference, the previous five years in the stacks but with a non-circ status, and earlier ones also in the stacks but with a standard two week loan period. Our home page is www.library.ryerson.ca if you would like to have a look at how they display in the web catalogue. You might look at the Financial Post Market Survey. Eva Friesen Head, Technical Services Ryerson Polytechnic University Toronto