3 messages, 89 lines:

(1)---------------------
Date:         Mon, 8 Dec 1997 11:50:58 -0500
From:         Mark Hemhauser <mh8498a@AMERICAN.EDU>
Subject:      Re: Unsolicited materials

We keep a list of discarded materials in a Wordperfect file.  If something
doesn't show up in the online catalog we check the "Discard" list.  We keep
the discard list on a shared drive so any department staff member can look
at it.

Mark Hemhauser
AMERICAN UNIVERSITY LIBRARY--SERIALS DEPT.
4400 MASSACHUSETTS AVE., NW
WASHINGTON, DC  20016-8046

mh8498a@american.edu
202-885-3247
202-885-1080 (fax)

(2)----------------------
Date:         Mon, 8 Dec 1997 11:38:10 -0500
From:         Marilee Rouillard <mrouilla@KEENE.EDU>
Subject:      Re: Unsolicited materials

Using III,(Innovative),I make brief bib records(junkmail, titles under
consideration, etc.)which are suppressed and have a note saying, 'toss' or
'give to superv.'.  Then I enter the individual titles as alternate titles.

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~
Marilee H. Rouillard, Supervisor
Periodicals Department, Mason Library
Keene State College, Keene, NH  03435-3201

mrouilla@keene.edu  (603)358-2756

(3)--------------------------
Date:         Mon, 8 Dec 1997 10:20:15 -0500
From:         Deborah Harrell <dharrell@WESTGA.EDU>
Subject:      Re: Unsolicited materials
Comments: To: Roberta Winjum <robertaw@HAWAII.EDU>

This is a very good question.  Right now, we write it on a piece of paper!
and post it beside the computer used for serials receipt!  Many times the
serials assistant fails to read this sheet and she leaves it for me.  But
I'd really hate to "create" a record for discarding unsolicited titles or
those that come with something else.

Debbie Harrell
Ingram Library, State University of West Georgia
phone: 770-836-6498
fax: 770-836-6626
--------
Robert Winjum wrote:
>I'm trying to come up with a better way of handling records for those
>pesky unwanted newsletters, reports, bulletins, etc. that are received
>repeatedly as unsolicited gifts, or because we have a subscription to a
>related title, etc.
>
>We want to have records accessible to Serials Department staff, so that
>the instructions which say "discard", "route to ...", or whatever are as
>easy as possible to find.
>
>To accomplish this, we currently display brief records in our PAC, with a
>vague note where the call number would be (CONTROL FILE, to be exact),
>meant to keep the public from knowing that we're throwing the stuff away.
>Our instructions are hidden in a note underneath.
>
>We do this because our system only allows title and word searches for
>records filed to the public display. Some of these titles would be
>impossible to find without a word search.
>
>What are you doing in your library? Do you maintain a separate file? If
>you include records in the public display, what does the public see? Or is
>your system able to hide some records from the public?
>
>Thanks in advance for your help.
>
>Roberta Winjum
>Head of Serials
>University of Hawaii at Manoa Library
>2550 The Mall
>Honolulu, HI  96822
><robertaw@HAWAII.EDU>