Re: Serials and their collections (Karen Chobot) Stephen Clark 04 Mar 1998 16:55 UTC
---------- Forwarded message ---------- Date: Wed, 4 Mar 1998 09:46:34 -0600 From: Karen Chobot <chobot@PLAINS.NODAK.EDU> Subject: Re: Serials and their collections (2 messages) I have to disagree completely with the opinions below, who feel there is no need for serials control of non-current titles. We started our system by only inputting current items and changing serials records when title changes and so on occured. Over time I have found it very useful to have all titles in the serials database, where I can keep notes about changes, orders, claiming, and so on. We use PALS, which allows checkin, decision, internal, series, public, and history records. This allows for the elimination of almost all my paper records. All the information that was once on our Kardex and rollodex files is now in the computer instead. My clerks and students do not have to run to varying places to check on requests or mysterious issues which appear in the mail. Decision records are particularly useful for all those odd-ball items which appear sporadically, usually as a result of some other subscription. Finally, I can print out any sort of list I want, based on format, decisions, purchasers, requestors, vendors, and so on. The only rekeying I have to do at present involves uploading to the Union List, and we are hoping for that to be included when we migrate to a new system in a couple of years. I have about 850 current titles, another 250 or so other records which include backfiles and decision items. The computer has been incredibly useful in tapping into this database. Use a little imagination and those serials records can do a lot more than just checkin and order!! At 03:45 PM 3/2/98 -0500, you wrote: >2 messages > >1)---------------------------------- >---------- Forwarded message ---------- >Date: Mon, 2 Mar 1998 14:26:38 -0500 >From: Deborah Harrell <dharrell@WESTGA.EDU> >Subject: Re: Serials and their collections (Yves Magis) > >As I've stated in the past, why would you want to put non-current titles >under serials control? If you have title records in your OPAC, you can >just include a note there of what your holdings are for non-current >materials. > >Putting a title under serials control is primarily a method of controlling >the orders and the incoming issues. > >Debbie Harrell >Ingram Library, State University of West Georgia >phone: 770-836-6498 >fax: 770-836-6626 > > >2)------------------------- >Date: Mon,02 Mar 1998 >From: Stephen D. Clark <email@example.com> >Subject: Serials and their collections > >Deborah, > > I agree with you. I was pointing out to Yves that one has >the option to attach a control record to a holdings record if need be and >that one can have a holdings record without linking it to a control >record. Yes, it is totally unnecessary to attach a serials control record >to a holdings record for a dead title or non-current title. > >Stephen > >-- >Stephen D. Clark phone: 757-221-3107 >Acquisitions Librarian fax: 757-221-2535 >Earl Gregg Swem Library e-mail: firstname.lastname@example.org >P.O. Box 8794 >Williamsburg, VA 23187-8794 > > Karen M. Chobot, Reference Librarian Mildred Johnson Library North Dakota State College of Science 800 6th St. N. Wahpeton ND 58076 701/671-2385 "I know, my dear Watson, that you share my love of all that is bizarre and outside the conventions and humdrum routine of daily life." Sherlock Holmes, in "The Red-Headed League."