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Records for series & standing orders (2 messages) Birdie MacLennan 28 Jan 1999 22:12 UTC

2 messages, 94 lines:

Date:         Thu, 28 Jan 1999 09:56:31 -0500
From:         Cecilia Leathem <cleathem@LIBRARY.MIAMI.EDU>
Subject:      Re: Records for series & standing orders

We have a procedure similar to yours.  We export a full bib record for
the series title so that serials acquisitions can attach its order
record.  When the first item arrives, we then create and attach a
check-in record.  We also indicate on the bib record any particular notes
on how items are received and treated.  Some examples: "CLASSED
SEPARATELY,"  "ANALYZED," "MEMBERSHIP."  If we are NOT using the record
for cataloging, we then code it so that it is suppressed from the
public, but can be used internally for checkin and order information.
This works well for us.

Cecilia Leathem
Head, Serials Cataloging & Binding
Otto G. Richter Library
University of Miami
1300 Memorial Drive
Coral Gables, FL  33124-0320
Tel:  305 284-4719
Fax: 305 665-7352

Date: Thu, 28 Jan 1999 11:46:14 -0500 (EST)
From: Elizabeth Jackson <>
Subject: Re: Records for series & standing orders

Having worked long ago in a special job just handling "continuations"
acquisitions...mysteries like the AAA people people who sent a salesman
to call who could not figure out how to sell us the toll road directory
without an actual membership, to the former "annual" that suddenly
turned up with 10 vols for the year at an exorbitant price....through a
one person library, and now a library where technical services is
handled somewhere else with a paraprofessional dealing with these

I have an opinion.

Please continuations directly with the publisher. Dealers can make such
a mess of these

Budget in advance. Dealers will not quote prices and then you are hit
with their invoices at the end of the budget year when the money is

Handle all continuations when is quite clear that they are
continuations through SERIALS...and as soon as monongraph people
realize it is a continuation...then move it to the people who deal with
things over the long...and I do mean long...haul.

Electronic continuations are going to be just like this...not alway just
journals, but the principal is the same.

I am not one of "you"....not full time in serials and would appreciate
corrections on these rather opinionated statements.

From: Elizabeth Jackson <>

--------------- Original message -----------------
Date: Wed, 27 Jan 1999 22:30:42 EST
From: Sunee Grima <SuneeGrima@AOL.COM>
Subject: Records for series & standing orders


I wonder what other libraries do in terms of keeping track of standing
order titles. Our library creates a short bibliographic record under the
series name, such as Advances in chemistry series.  We then check in each
issue that comes in in this record. If we have to catalog it separately,
we then use OCLC record for each issue. I wonder if there might be a
better way to keep track of them using Acquisitions in HORIZONS. Perhaps,
other libraries that do not use HORIZONS, have a better way at keeping
track of the standing order titles.  Will you please share your expertise?


Sunee Grima
Weber State University