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Re: Diskettes accompanying books and journal issues (Deborah Lee) ERCELAA@ctrvax.Vanderbilt.Edu 20 Jan 1999 14:26 UTC

Date: Tue, 19 Jan 1999 14:27:13 CST6CDT
From: Deborah Lee <dlee@LIBRARY.MSSTATE.EDU>
Subject: Re: Diskettes accompanying books and journal issues (Hunter Kevi

We've been working on a procedure that will (hopefully!) provide
adequate access to the cd's and diskettes that accompany books and
journals.  For monographic titles, materials that come with a cd or
diskette are housed in our Instructional Media Center (IMC), where we
have workstations capable of handling most materials (we also
circulate this material).

The journals have been more of a problem.  For non-circulating areas
(such as our Reference department) we have created separate checkin
records and sent the material to that area.  For other materials, we
separate the journal and the disk or cd.  The journal is shelved
where it normally would be, with a note on the issue as to the
physical location of the cd/disk.  The cd/disk is linked (so that it
can circulate out of the IMC) and is also checked in on the checkin
record.  We attach all holdings to one record (so print,
microfiche/microfilm and cd/diskette holdings appear on the same

We do not copy diskettes (but we do shelve them in a cd jewel case to
make storage easier. Luckily, it looks like many journal publishers
are moving either to CD or web access.  We only have one journal
title that is routinely accompanied by a diskette.  All of our cd's
and diskettes are security stripped.

I know it seems like a lot of work but we have had quite a
few requests for this accompanying material and it's our best
solution so far.  I would be interested in hearing how other folks
include this material in their collection.

Deborah Lee

Deborah Lee
Coordinator of Serials/Assistant Professor
Mississippi State University
work: 601-325-8184  fax: 601-325-2895