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GreyNet Newsletter Vol. 8, no. 2 1999 ERCELAA@ctrvax.Vanderbilt.Edu 12 May 1999 14:30 UTC

Date: Wed, 12 May 1999 12:45:47 +0200
From: GreyNet <Dominic.Farace@INTER.NL.NET>
Subject: GreyNet Newsletter Vol. 8, No. 2, 1999

                          N e w s B r i e f N e w s

GreyNet Quarterly Newsletter
Vol. 8, No. 2, 1999

ISSN 1389-1804 (Print)
ISSN 1389-1812 (Email)


CONTENTS:                                                          COLUMN:

Consequences of Networked Grey Literature. . . . . . . . . . . . . .  1
NOM & ALA'99, Home to GreyNet. . . . . . . . . . . . . . . . . . . .  2
GL'99 Pre-Program. . . . . . . . . . . . . . . . . . . . . . . . . .  3
IJGL Homepage. . . . . . . . . . . . . . . . . . . . . . . . . . . .  4
Award for Outstanding Achievement in Grey Literature . . . . . . . .  5
Website Statistics . . . . . . . . . . . . . . . . . . . . . . . . .  6
GreyNet Express Voucher. . . . . . . . . . . . . . . . . . . . . . .  7

Editorial Address:

GreyNet, Grey Literature Network Service
Koninginneweg 201, 1075 CR Amsterdam,
The Netherlands
Tel/Fax: 31-20-671.1818

Annual Subscription  : NLG. 40  |  US$ 25


With the convergence of the computer and communication technologies and
emergence of the Internet, the whole world is becoming a global electronic
village. The traditional constraints of space and time stand collapsed,
and the multimedia virtual library has become a near reality.
We are being challenged by the rapid social, economic, political,
cultural, educational, and technological changes. In fact, change is
the only constant, and uncertainty is the only certainty of our times.
Blurring of boundaries is taking place and the transmutation of library
and information resources and services has thrown open new challenges and
opportunities to the profession.

There is a paradigm shift from ownership to access; just-in-case to
just-in-time; stand alone libraries to networked resources and services;
intermediary to end user; print-on-paper to formless data; CUI to GUI; one
way dissemination to interactive interfaces. One more trend is visible in
the networked environment. It is the marginalization of the white
literature and emerging supremacy of grey literature. In cyberspace, there
is no competition for space. As such, a lot of junk and informal chat is
available via the Internet. Now-a-days, the author is able to become the
publisher. The enabling technologies have made this possible. Therefore,
in the absence of the traditional peer-review of many of the digital
documents the situation is fast deteriorating.

In this context, the job of librarians has become very difficult. They are
required to redefine their roles. The libraries are supposed to serve as
gateways and the librarians as gatekeepers. Today we are surrounded by a
number of traditional, automated, digital, and virtual libraries. Numerous
networks have really made the world look very small. But in this process
of globalization of information, the medium is gaining supremacy at the
cost of the message. In fact, there is no place for absolute thinking
today. What is grey for many may be white for a few. As such, customer
creating value satisfactions should be the motto of the library and
information professionals.

We can not depend on the commercial publisher for making Grey Literature
available. Library is a social utility and a collective memory of the
world. It is the repository of our cultural legacies, it hardly matters if
they are in grey or white. It is the job of the librarian to hunt for grey
literature from the Internet-based jungle and add value to it. Today
library and information professionals have a wonderful opportunity to
create a niche for themselves. In this era of turbulence, the end user is
totally bewildered. The librarian is required to help and support him in
obtaining his mission by making the needed information available in a
timely manner. Here I am reminded of Dr. Ranganathan's Five Laws of
Library Science:
             |                                              |
             |                                              |
             |   * The books are for use                    |
             |   * Every reader his/her book                |
             |   * Every book its reader                    |
             |   * Save the time of the reader              |
             |   * Library is a growing organism            |

His philosophy, as propounded by these laws, is more relevant today.
The reader has no time to waste, and the emerging information society will
depend more on grey literature in the networked environment. Librarians
will have to save the time of the reader by separating the junk from the
quality information. Hence the total quality management (TQM), benchmarking
and the learning organization are the most useful idioms for the
profession. In fact, in the near future the professionals will have no
choice but to provide real-time access to quality information to the

It is the high time that policies be framed and strategies be developed to
meet the challenges of the growing universe of grey literature, declining
library budgets, increasing diversifications, growing user expectations,
and transmutation of grey and white literature. Obsolescence of literature
will force the profession to develop new strategies, such as the selective
elimination of information (SEI), I mean the networked junk. There is also
a strong need for clearinghouses on grey literature, as well as their
mirror sites to reduce netizen's rush. The biggest challenge in the
context of the networked grey literature lies in identifying, acquiring,
processing, repackaging, storing, disseminating, and finally enhancing its
The Third International Conference on Grey Literature has done a good job
by redefining the concept of grey literature. The most difficult thing is
to define a concept and generate consensus. As such, the conference has
tried to eliminate confusion from the mind of the masses. With this
background, an attempt has been made in this paper to build a case for the
bibliographical control of grey literature. It is also emphasized that the
value of grey literature must be realized by the educators and the
practitioners. Library and information science programmes should have
course components on grey literature. State and national libraries must
identify, acquire, process and promote the use of GL. UNESCO, IFLA, FID
and similar other bodies can play a significant role in this regard.
Regional clearinghouses can also be created with the help and support of
these bodies.

For the purpose of this paper, a lot of literature has been collected and
studied. Interviews have also been conducted with the authorities on grey
literature, as well as with the end users. To conclude, it can be said
with confidence that in the digital environment, transmutation of the grey
and the white literature is taking place at a warp speed. As such, there
is a strong need for preparing the professionals to face the challenges of
the changing environment. New visions, new policies, new strategies, new
skills, and new competencies will be needed in the near future to take the
bull of grey literature by the horns. The strength of our services lies in
the strength of our weakest link. I have no hesitation in saying that the
professionals' lack of access to grey literature is our weakest link in
the networked environment.

                            Abstract of Dr. Jagtar Singh's paper for GL'99
                                                 Punjabi University, India

GreyNet will be on tour in the United States with exhibits at NOM,
the 20th National Online Meeting, in New York from 18-20 May 1999 and
at ALA'99, the American Library Association's Annual Conference,
in New Orleans from 26-29 June 1999. GreyNet will use these and other
events for its promotion and distribution of the GL'99 Pre-Program and
the launch of IJGL, the International Journal on Grey Literature.
If you or a colleague are planning to attend one of these conferences,
please stop by and visit us, MCB UP/GreyNet:


                 ALA'99 Exhibit No. 456-458, Hall C
                 NOM    Exhibit No. 354, Internet Village

NOM : National Online Meeting
      New York Hilton
      May 18-20, 1999

ALA : American Library Association's Annual Conference,
      New Orleans
      26-29 June, 1999

3.  F R O M   T H E   GL'99  P R E - P R O G R A M'99.htm

           Fourth International Conference on Grey Literature

                        Kellogg Conference Center
                           Washington DC, USA
                            4-5 October 1999

                            PLENARY SPEAKERS


             OPENING SESSION

             S. Costigan             CIAO                USA
             H. Artus                IZ              Germany
             J. Boureston            IAEA            Austria


             Global Assessment of Grey Literature:
             A Brave New World of Topics, Formats, and Uses

             G. McMillan             Virginia Tech       USA
             B. Osif                 PennState           USA
             M. Castriotta [et al]   ISPESL/CNR        Italy
             J. Gelfand              UCI                 USA


             Publishing & Archiving Electronic GL:
             From Production to Full-Text Storage, Retrieval
             and Distribution

             M. Nelson/K. Maly       NASA-LaRC/ODU       USA
             K. Jeffery              CLRC     United Kingdom
             D. Cutler               OSTI-DOE            USA
             J. Vigen                CERN        Switzerland


             Copyright and Grey Literature:
             Authorship, Ownership, and Property Rights

             G. Cornish              IFLA     United Kingdom
             M. Seadle               MSU                 USA
             C. de Blaaij            UvA-IVIR    Netherlands
             D. Davis                CCC                 USA


In order to receive your free copy of the GL'99 Pre-Program,
please use the 'Express Voucher' found, below!

4. IJGL - International Journal on Grey Literature


The International Journal on Grey Literature (ISSN 1466-6189) is a forum for
discussion of, and dissemination of knowledge about, the theory, practice,
distribution channels, unique attributes, access and control of grey
literature in a global context.
The journal reflects the changes in grey literature due to the alternative
press movements; options for electronic publishing and archiving; emerging
multidisciplinary research patterns; convergence of new contributors,
information users and products, and issues related to the identification,
selection, acquisition, bibliographic control, access, use, and archiving
of grey literature in all subject areas. The journal will be of interest
to librarians, academies, government analysts, information industry
professionals and publishers.

By definition, Grey Literature is the information and resources that do
not categorically fall into what is available via standard traditional
or commercial publishing channels. Grey Literature has emerged in scope
and importance in recent years due to the proliferation of critical
information now readily available to organize and access from electronic
publishing ventures.

IJGL will present new material on how grey literature has surfaced in a
variety of disciplines and environments allowing for increased visibility,
legitimacy and success in many research environments. To promote grey
literature in academic and research settings, libraries and government
information centres, this journal provides insights and describes
methodologies to share its value and contribution to information use,
delivery and exchange.


*  Examples of trends and specific works of GL that have an increased
   presence in usefulness among readership, such as electronic initiatives
   and collaboratories of theses, dissertations, preprint & working paper
   series, technical report literature, oral histories, genealogies,
   critiques, scientific findings, visual arts, reviews and critiques;
   international publishing directives; geospatial information, metadata,
   demographic and statistical data, scientific visualization and new
   content areas of significance.
*  The role of grey literature in relation to retention, holdings,
   authentication,  legitimation, archivability, and its use in different
   settings and how to properly cite or reference it. The institutional
   concerns of grey literature and how to organize, describe, promote,
   preserve and care for it.
*  Copyright and intellectual property concerns, licensing, access and
   ownership issues; costs and resource sharing, security and integrity
   of content, finding aids for grey literature, institutional liability.

Articles are also being sought on the applications of grey literature for
example, in distance learning, records management, archival and museum
studies, mixed media collaborations, and other practices. On occasion,
thematic issues will be prepared. Each issue will offer highlights of
relevant international conferences and meetings, new examples of grey
literature released from around the world, introductions to contributors,
authors, and creators of grey literature, interviews with people connected
to grey literature, and other appropriate columns. Volunteers to be
prospective editors of such sections of the journal should contact the
IJGL Journal Editor,

Julia Gelfand
University of California
UCI Science Library 228
P.O. Box 19556
Irvine, CA 92623-9556, USA


                            Julia M. Gelfand

                            The UCI Libraries,
                        University of California
                            California, USA

Julia Gelfand's work in the field of grey literature commenced well before
her paper presented at GL'93, The First International Conference on Grey
Literature entitled "Academic libraries and collection development
implications for grey literature". Julia was taken up with the changes in
the cycle of scholarly communication.
She demonstrated that the links between creation/authorship on through
publication, bibliographic processing to end-use were shortening.
The Internet, electronic publishing and desktop publishing were examples
of these changes in scholarly communication. For Julia, grey literature is
a medium par excellence demonstrating scholarly communication. With these
givens, Julia explored and expanded on the consequences this would have
for academic librarians and librarianship. Her analytical approach to the
effects on library budgets, library policy, and the relationship between
librarian and end-user, were and still are, of value in this field.

Two years later, at the Second International Conference on Grey Literature
(GL '95), Julia took up where she had left off and in her paper entitled:
"Grey literature in new packages: implications from the transition to
electronic publishing" she demonstrated the effects that the World Wide
Web had in the field of grey literature. Not only demonstrating its
potential as a means of electronic publishing, but also demonstrating new
types of grey literature created as a result of these technological
advancements. Julia took the conference attendees through the effects this
would have and which were already being felt by publishers, librarians,
Consortia, and end-users alike.

At the Third International Conference on Grey Literature (GL'97), Julia
once again pursued her creative endeavors by brilliantly demonstrating
examples of new scientific grey literature. In her paper entitled
"Teaching and exposing grey literature: what the information profession
needs to know" she brought examples which had never even come to the minds
of most of the audience. Her treatment of scientific visualization,
science policy, scientific protocols, image directories, and scientific
journalism led to a clamour for her text. Julia accomplished something
sensational; she wrote this time not only for the practitioner but also
for the academic; not only for the professional but also for the student -
the new generation. Julia was able to bring grey literature, not kicking
but leaping into the new millennium.

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                We also invite You to visit GreyNet's Website

7.   G r e y N e t   E x p r e s s   V o u c h e r
     Grey Literature Network Service


Check appropriate box(es), below

 [ ]  GL'99 Pre-Program
 [ ]  GL'99 Announcement
 [ ]  GL'99 Poster
 [ ]  IJGL Brochure
 [ ]  Publishers Guide & Order Form
 [ ]  Subscription + Advertising Information

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GreyNet, Grey Literature Network Service
Koninginneweg 201, 1075 CR Amsterdam
The Netherlands

Tel/Fax   : 31-20-671.1818
Email     :
URL       :

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