Re: Duplicate issues (Karen Chobot) ERCELAA@ctrvax.Vanderbilt.Edu 02 Aug 2001 13:57 UTC

Date: Thu, 02 Aug 2001 08:32:20 -0500
From: Karen Chobot <karen_chobot@NDSCS.NODAK.EDU>
Subject: Re: Duplicate issues

Hi - this solution might not work for everyone, but we only get about 700
titles, so it works for us.  I have a student worker who receives the
mail.  First she works with all the titles that have the mailing label
printed on them.  Then she takes the rest, cuts out the mailing label, and
tapes it onto the magazine.  This has the added advantage of then not
requiring another label.

We used to try to keep copies of all mailing labels in the Kardex, but that
disappeared along with the Kardex.  If we have to send copies to the
Vendor, we copy the whole cover with the taped-on mailing label, and that
also saves having to write titles or explanations.  Everything is clear,
right down to the actual issue which is duplicated.

The library associate who checks in the issues onto the system, then, is
the one to catch the duplicate titles which arrive on different days.  She
can then make the copies and get them sent to the vendor with our weekly
claims.  The whole process is not very time consuming.

Hope this helps, Karen.

At 03:38 PM 7/31/01 -0400, you wrote:
>Our vendor has asked us to send copies of the mailing labels whenever we
>receive duplicates of journals. We do the best we can when our regular
>mail person is her. She catches the duplicates and keeps the plastic cover
>with the labels on them. I then fax all the pertinent info to our vendor
>and they send it to the publisher. The problem arises whenever we have a
>substitute mail person or the issues are received on different days. If
>the labels aren't glued to the magazine then we are out of luck. Has
>anyone had this problem and how have you solved it?
>Teri Boardman
>University of Houston-Clear Lake

Karen M. Chobot MLS
Mildred Johnson Library
800 N. 6th St.
Wahpeton ND 58076