Current Publisher Tracking responses Dalene Hawthorne 04 Sep 2003 18:51 UTC
Everyone, Here is the summary of responses I received to my earlier query. The original query follows the responses. I received 6 responses. Two respondants enter current publisher information in the checkin record: Innovative: "I'm the lone person here that closely sees every journal that we receive. We are part of a shared database (Ohiolink), so I'm not free to edit the bib as I'd like. I put the publisher information in our checkin record. It can now accept MARC fields so I key an Internal Note 260, then enter the publisher. If the publisher changes, I enter a second 260 with the new publisher and the year and make the first one 261. This makes it very searchable." Carol S. Feustel, carol.feustel@uc.edu Horizon: "After we migrated to Horizon, our IT staff created a field for us (in the serials control version of the copy record), and IT created a program to convert our 905 fields into codes for that field. We currently maintain this information mostly by happenstance, in that we either get communications from the publishers about their acquisition of new journals or selling off old journals, or we have occasional projects that cause us to look up the publishers titles to verify our accuracy (these days its relatively simple to get this information from publisher websites" Janet Arcand, jarcand@iastate.edu One respondant hand notates their vendor invoice with current publisher or source information for e-resources. One respondant maintains an Access database for e-resources and includes current publisher information in that database. One respondant commented on the sorry state of affairs. One respondant relies on vendors for that information since most of their subscriptions are placed through vendors. Most vendors can supply this data in spreadsheets or in print. The remaining subscriptions are handled directly or as packages and data on those publishers can be obtained from the library's ILS. >>>> We want to know current publisher because it helps us with problem solving, collection review (aka cancellation) and management of electronic versions. While MARC21 does provide for repeating the 260 to track current publisher, OCLC and RLIN have not made the field repeatable and as a result AARC2 and CONSER have not been updated to address the matter. What are you doing in this area? Do you track current publisher information? If so, how in-house research or by getting data from vendors? If you have this data, where do you put it? *in your ILS +bib record +serial control record +order record *some other database <*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*><*> Dalene Hawthorne, Serials Librarian Serials Department Stanford University Libraries Stanford, CA 94305-6004; U.S.A. phone: +1-650-725-1122; fax: +1-650-723-4775 email: daleneh@stanford.edu http://library.stanford.edu/depts/ts/tsdepts/seracq/sa_depts/serials