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serials holding information - please, help! Mushkatina, Yelena (Library) 04 Nov 2003 15:48 UTC

Dear Colleagues!

I am new to the list; please, excuse me if I am asking a question that
has been answered here already. In this case, please, refer me to the
resource where I can find the best resolution to our problem.

My question is about holding information on the records for print
serials that are also available online through various databases. Our
library is planning to cancel print subscription to a number of journals
available now online from databases like Lexis-Nexis, Academic Research
Premier, etc. We think that if we simply close the paper holdings
records without mentioning that the serial is still available
electronically via a particular database, we will disserve our users.
For major aggregators like JSTOR, EBSCO, Project Muse, etc. we have
separate bibliographic records for electronic versions and also provide
information regarding availability of online version in the check-in
record for a print journal ("See also ONLINE version"); therefore, the
user who searches these journals by title in OPAC will see that another
format is available if the print subscription has been cancelled.
However, many journals that are available within databases (NOT Jstor,
Muse or EJS) require original cataloging; besides, providing links to
the journals within a database seems to be quite a challenge. That is
why I am thinking about providing a link from print version check-in
record to the whole database (NOT a particular journal) from which the
journal is available.
Before we start, I would like to know what is the policy/practice in
other libraries regarding the print subscriptions that have been
cancelled in favor of online subscriptions to databases. How do you
inform users that despite the fact that your library does not have print
subscription to a particular journal, it is still available within a
specific database/databases?

Thank you in advance!

Please, respond me off list and I may summarize for the list.

Yelena Mushkatina
Assistant Librarian/Cataloger
Central Connecticut State University
1615 Stanley Street
New Britain, CT 06050
(860) 832-2079