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Binding (6 messages) Marcia Tuttle 14 Nov 2003 22:11 UTC

Date: Fri, 14 Nov 2003 14:54:49 -0500
From: "Fallon, Judith L." <jf@WPI.EDU>
Subject: binding

Our library boxes the unbound issues. We keep the current year in the current
periodical area of the library. The previous year(s) are kept on another
floor. The individual issues are not bar-coded. They are checked in and show
up in the catalogue if someone looks for the holdings.

Judith Fallon           508-831-5413
Gordon Library
100 Institute Road
Worcester, MA 01609

If you can't say something nice, don't say nothin' at all" - Thumper

Date: Fri, 14 Nov 2003 12:20:13 -0800
From: Carol Morse <>
Subject: Re: [SERIALST] Binding

We box a lot of our titles in shelf files. For about 100 titles, we keep
the last 5 years and replace them with microfiche.
Carol Morse

>>> bholley@BAMA.UA.EDU 11/14/03 10:06AM >>>
We recently experienced a 75% cut in our binding budget.  What
solutions have others implemented when faced with this problem?  If
stopped binding journals to which you have electronic access, how did
you handle the storage of the single issues? Did you barcode and link
each issue?  Has anyone used shrinkwrap as an alternative?

Thanks for you help.

Beth Holley
Head, Acquisitions Dept.
University of Alabama Libraries
P.O. Box 870266
Tuscaloosa, AL 35487-0266
Phone: 205-348-1493
FAX: 205-348-6358

Date: Fri, 14 Nov 2003 14:43:27 -0600
From: "Mays, Allison" <>
Subject: RE: [SERIALST] Binding

We're not binding nearly as much either, we've just cut back in general.
I'm not doing anything, just leaving them on the shelves in boxes,
Princeton files, whatever I have as I can't afford to buy anything. We
just cancelled the print copies of Am. Chemical Soc. titles and are
going with the electronic; that alone will save us a bundle because
those are so voluminous. We're not barcoding or security stripping the
loose issues. My next move will be to stop binding any titles that are

Allison P. Mays
Acquisitions Librarian
Millsaps College
1701 N. State Street
Jackson, MS 39210

Date: Fri, 14 Nov 2003 14:57:44 -0600
From: Susan Andrews <>
Subject: Re: [SERIALST] Binding

We have not cut that budget quite so severely, but we have been eating away
at that budget.  The first thing that I have been doing is to look at what
I am binding.  Could some titles be bound less frequently (2 vols.
together, instead of 1, 6 months together instead of 3 or 4, etc.)  This
has suprisingly cut back on a fair amount of binding.  I did it gradually,
so that I wouldn't have everything needing to be bound at the same time,
but it was definitely a cost saver.

We haven't actually stopped binding electronic access journals, although it
is under discussion for future rounds of cuts, specifically focused on
JSTOR.  Since we remotely store the volumes of JSTOR's coverage for many of
our JSTOR titles, when JSTOR's coverage includes our unbound issues, they
will be sent to a somewhat more secure area, with fewer worries of loss and

I would be interested to hear what others may have done.

Hope this helps somewhat.

Susan Andrews

Susan Andrews
Head, Serials Librarian
Texas A&M University-Commerce
P.O. Box 3011
Commerce, TX 75429-3011
"Your Success Is Our Business"

Date: Fri, 14 Nov 2003 15:11:29 -0600
From: John Lucas <>
Subject: Re: [SERIALST] Binding

Beth and all:

First off, we had to cut about 110 titles from our collection due to the budget. (so
what's new on that). Saves a little.

We are trying to use common sense when binding.

Second.  We are examining EVERY TITLE before it goes to binding, to see if we can
combine 2 volumes of quarterly's or bimonthly's and even binding 4 months of a 1
volume year instead of 3 months.

(However watch the thickness & THE WEIGHT ! ! Some of those Elsevier, and other big
titles that use the clay coated pager are ALOT heavier, and so we reduce the number
of issues, so holding for copying etc is easier.

Then again, the publisher changes the thickness of the issues (if controlled) and if
not, then we just have to play by ear. In this case, we try to keep until we have
1/2 year or until the volume is complete, then try to divide equally.

Something we have NOT YET LOOKED AT is for the large # of pages per volume titles
like PNAS, the Amer. Soc. Microbiology titles, etc. is to consider SPLITTING ISSUES
in order to get a more uniform bound volume and list on the spine the page numbers
included instead of months or issue #'s

That's my 2 mils worth.

John Lucas

Serials Librarian
University of Mississippi Medical Center
2500 North State St
Jackson, MS 39216-4505

(PH) (601) 984-1277
(FAX)  ( 601) 984-1262

Date: Fri, 14 Nov 2003 16:05:34 -0500
From: vtaffurelli <>
Subject: Re: [SERIALST] Binding


If you receive any off-list responses, please share them or at least
summarize them for the list.  This is apparently a hot topic right now.

At NYPL, we also had a severe cut  in our binding budget (more than 50%).
At the same time we cancelled over 80% of our microfilm.  As a research
library, we cannot discard any accessioned materials unless they are
replaced by commercially produced microfilm.  The Trustees have approved a
list of more than 800 titles for disposal, but now that the film has been
cancelled, we cannot discard them.  For titles which are available
electronically in any of our full text databases, we will not bind.  We
will only keep one full year and current (except for JSTOR which will be
kept for 5 years) then bundle the loose issues and send them to our new
state-of-the-art off-site storage facility.  We are currently in the
process of developing procedures and guidelines for bundling and item
record  codes for these materials.  We would be very interested in knowing
what other libraries are doing.

Virginia Taffurelli
Head of Technical Processing
Science, Industry and Business Library
The New York Public Library
188 Madison Avenue
New York NY  10016-4314
Phone: (212) 592-7234
FAX: (212) 592-7233
email: vtaffurelli@nyplDate: Fri, 14 Nov 2003 16:13:14 -0500