Re: Claiming Skipped Issues Jenny Lockwood 18 Mar 2005 16:09 UTC
Dear Melissa, Welcome to the world of serials. First of all, I would caution you not to claim skipped copies automatically or claim issues that are a month past their cover date or date of last receipt. A skipped copy may result from a publication pattern needing to be changed, be an indication that an issue was incorrectly checked in, or often, particularly in the case of conference or proceeding issues, been checked in as an annual on another record and not noted on another check in record you have for that series. Often, when issues go to the printer, the vol. and issue numbers are not changed or are incorrectly noted. As far as issues surpassing their expect date; this is quite common, particularly with quarterlies, small presses, titles for which a college department has assumed editorial/publishing responsibility etc. I use WorldCat to check other libraries' holdings, information in our subscription agent's database, the check-in history, publisher websites and a copy of the journal itself to evaluate each claim. It is time and work expended upfront, but by being careful about what you claim, you save yourself work down the road. That said, we are using an old version of voyager, but we have a job which runs on our main server on a day designated by us which pulls up all the titles which have surpassed their expect +claim interval date and all the skipped copies. If an issue is skipped it will be identified as the reason it came up on the problem list. On any day other than when this job is run on the main server, if I search problems by date, I will only pull up skipped copies---I hope this makes some sort of sense or is applicable to the version of voyager you are using and again ---Welcome to serials, you may get frustrated and annoyed ( to put it nicely) but I doubt you will ever be bored Jenny a 07:17 AM 3/18/2005, you wrote: >Hi, >I've only been working in serials about 4 months now. I remember >reading somewhere that it may be possible to claim skipped issues in >Voyager fairly easily and/or quickly from the problems screen when >generating claims. Is that really possible? If so, how do I do it? >Normally, I'll only generate claims for issues that are dated about a >month old--but if a newer issue has arrived for that title, I want to >claim the skipped issue, no matter what the date. Does Voyager allow me >to do this easily (I mean without looking up each individual title)? > >I've been looking through the voyager manual and the endeavor >website--without any luck. > >Thanks, >Melissa Farley > >-- >******************************** > >Melissa Farley >Library Technical Assistant >Irvine Sullivan Ingram Library >University of West Georgia >Carrollton, GA 30118 > >(678) 839-6498 >mfarley@westga.edu > >********************************