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Re: Claiming Skipped Issues Melissa Farley 18 Mar 2005 18:14 UTC

Thanks. :)

I check each issue before I claim it, I just wanted the skipped issues
to appear on my print out, since I might not generate a claim for them
visually based on date.  Basically, I've been generating a claim for
everything before a certain date, but I don't actually claim it all.  I
use the reports I run to go through the check-in records and make
notes.  Most of our titles are EBSCO, so I claim through their website,
and I check the notes there before I claim as well.  It is an involved,
time-consuming process!

I found a comment on the problems list that indicates which issues are
skipped, so I generated a claim for all of them.  That seemed to work.

One of my future goals is to get EDI set up completely.  That would be nice.

I appreciate all of the comments.  I've been reading the posts for a
while, but this was my first question.


Jenny Lockwood wrote:

> Dear Melissa,
> Welcome to the world of serials.  First of all, I would caution you
> not to
> claim skipped copies automatically or claim issues that are a month past
> their cover date or date of last receipt. A skipped copy may result
> from a
> publication pattern needing to be changed, be an indication that an issue
> was incorrectly checked in, or often, particularly in the case of
> conference or proceeding issues, been checked in as an annual on another
> record and not noted on another check in record you have for that series.
> Often, when issues go to the printer, the vol. and issue numbers are not
> changed or are incorrectly noted.  As far as issues surpassing their
> expect
> date; this is quite common, particularly with quarterlies, small presses,
> titles for which a college department has assumed editorial/publishing
> responsibility etc.  I use WorldCat to check other libraries' holdings,
> information in our subscription agent's database, the check-in history,
> publisher websites and a copy of the journal itself to evaluate each
> claim.  It is time and work expended upfront, but by being careful about
> what you claim, you save yourself work down the road. That said, we are
> using an old version of voyager, but we have a job which runs on our main
> server on a day designated by us which pulls up all the titles which have
> surpassed their expect +claim interval date and all the skipped
> copies.  If
> an issue is skipped it will be identified as the reason it came up on the
> problem list.  On any day other than when this job is run on the main
> server, if I search problems by date, I will only pull up skipped
> copies---I hope this makes some sort of sense or is applicable to the
> version of voyager you are using and again ---Welcome to serials, you may
> get frustrated and annoyed ( to put it nicely) but I doubt you will
> ever be
> bored
> Jenny
>  a 07:17 AM 3/18/2005, you wrote:
>> Hi,
>> I've only been working in serials about 4 months now.  I remember
>> reading somewhere that it may be possible to claim skipped issues in
>> Voyager fairly easily and/or quickly from the problems screen when
>> generating claims.  Is that really possible? If so, how do I do it?
>> Normally, I'll only generate claims for issues that are dated about a
>> month old--but if a newer issue has arrived for that title, I want to
>> claim the skipped issue, no matter what the date.  Does Voyager allow me
>> to do this easily (I mean without looking up each individual title)?
>> I've been looking through the voyager manual and the endeavor
>> website--without any luck.
>> Thanks,
>> Melissa Farley
>> --
>> ********************************
>> Melissa Farley
>> Library Technical Assistant
>> Irvine Sullivan Ingram Library
>> University of West Georgia
>> Carrollton, GA 30118
>> (678) 839-6498
>> ********************************


         Melissa Farley
   Library Technical Assistant
 Irvine Sullivan Ingram Library
State University of West Georgia
      Carrollton, GA 30118

         (678) 839-6498