Email list hosting service & mailing list manager

serials automation question SERIALST Moderator 28 Jul 2007 13:50 UTC

Date: Fri, 27 Jul 2007 16:02:25 -0700
From: Irma Nicola <>
Subject: serials automation question

We use III and it is pretty well known to handle serials inventory, I
wonder if they have a product that would be in your price range, I have
used a very much less sophisticated Winnebago program for books at the
small school library that I help to automate that was some 8 years ago
and apparently they are still using the system.

We have about 2000 active titles, including gift titles, I hope this

Azusa Pacific University
Irma H. Nicola
Serials Coordinator
Darling Library Technical Services
PO Box 7000
Azusa, California 91702-7000
tel: 626-815-6000 ext. 5258
fax: 626-815-5064

-----Original Message-----
Date: Tue, 24 Jul 2007 17:49:02 -0400
From: "Snyder, Stori Lynn" <stlsnyde@INDIANA.EDU>

I am an MLS intern at the Elisabeth C. Miller Library
( I am researching
serials automation and I hope to call upon your organization regarding
practical applications and any personal experiences you are willing to

There is no money available for the library to purchase any type of
packaged automation program.  We plan to combine functions in an Access
DB.  The goals are to

--increase efficiency
--automate check-in
--make claiming easier
--track renewals

The Miller Library Collection includes 160 active subscriptions, about 25%
of which are handled in-house (EBSCO manages the rest).  All subscriptions
are checked-in by the Serials Manager and volunteer staff.

The current procedure for check-in is to use a Kardex; bibliographic
information/holdings and a ledger reside in two Access databases.
Periodicals information organized by title, publishing organization, and
subject(s) are printed for the public and uploaded to the website.

I am interested in finding out what questions other libraries asked before
proceeding.  Are some components more easily automated than others? What,
if any, are the drawbacks to giving up the Kardex?  Has training
volunteers and staff been a concern?  Do other libraries elect to use the
Kardex in conjunction with an automated system?  How many of these
automated systems tend to be "home-grown"?  Any other comments and/or
observations are welcome.

Thank you very much for your time!  Your expertise and experience will
benefit us greatly.

Stori Snyder