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Re: Eliminating Periodicals Check-in Payne, Ophelia (omp2w) (17 Sep 2008 12:57 UTC)

Re: Eliminating Periodicals Check-in Payne, Ophelia (omp2w) 17 Sep 2008 12:57 UTC

Hi Everyone:

Thanks so much for your comments regarding eliminating periodicals. You all have given me some great information; so, now I have to figure out the best plan for us.

Thanks,
Ophelia

Ophelia Payne
Serials Cataloging Coordinator
Alderman Library
PO Box 400108
Charlottesville, VA 22904
(434) 924-0933
________________________________________
From: SERIALST: Serials in Libraries Discussion Forum [SERIALST@list.uvm.edu] On Behalf Of Clement Lau [cclau@UBALT.EDU]
Sent: Tuesday, September 16, 2008 5:52 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

Few years ago when we're audited by the State, the auditor asked me to
demonstrate to her the records that show we have received the orders in
full we prepaid Faxon and other vendors. She was satisfied when she saw
our workflow and the check-in records online. Accountability costs money
but it may cost us more if we don't meet this public demand.

Clement

Clement Chu-Sing Lau
Assistant Director for
Technical Services and Administration
University of Baltimore
School of Law Library
LC420A, 1415 Maryland Ave.
Baltimore, Maryland 21201
U.S.A.
410-837-4592 (voice)
410-837-4656 (fax)
cclau@ubalt.edu
http://law.ubalt.edu/lawlib/index.html

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of van Sickle, Jennifer
Sent: Tuesday, September 16, 2008 4:28 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

Our faculty would definitely speak up, though asking for the latest
print copy of a journal is now a rare occurrence.  Most of our journal
inquiries from faculty and students are about online subscription status
or access problems.  The students assume everything is online.

--Jennifer

Jennifer van Sickle
Serials Librarian & Sciences Coordinator
Trinity College Library
300 Summit St.
Hartford, CT USA 06106

jennifer.vansickle@trincoll.edu

phone: 860-297-2250
fax: 860-297-2251

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of Ian Woodward
Sent: Tuesday, September 16, 2008 1:49 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

Your should not assume your constituency would necessarily speak up.  IW

I.  Woodward
Serials Office
Colgate University Libraries
Case Library and Geyer Center for Information Technology
13 Oak Drive
Hamilton, N.Y. 13346
Ph.:   315-228-7306
Fax:   315-228-7029

Half the harm that is done in this world is due to people who want to
feel important. They don't mean to do harm -- but the harm does not
interest them. Or they do not see it, or they justify it because they
are absorbed in the endless struggle to think well of themselves. -
T.S. Eliot

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of van Sickle, Jennifer
Sent: Tuesday, September 16, 2008 9:16 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

On a related note, if print subscriptions lapsed for long periods of
time and no one noticed, that would make a case for cancellation.

--Jennifer

Jennifer van Sickle
Serials Librarian & Sciences Coordinator Trinity College Library 300
Summit St.
Hartford, CT USA 06106

jennifer.vansickle@trincoll.edu

phone: 860-297-2250
fax: 860-297-2251

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of Sarah Hartman-Caverly
Sent: Monday, September 15, 2008 1:55 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

Prior to my employment, a decision was made to stop checking in what we
designate as "popular" periodicals (ie Vogue, Time, etc.) and a handful
of our lesser-used journals. My understanding is that this decision was
made because 1) serials were increasingly moving online, so technical
services staff were not as concerned with ensuring that we had print
copies in our periodical room and 2) checking in serials was considered
a 'waste of time'.

I've since reinstated the normal check-in protocol for all paid
subscriptions. One of the major reasons was that a number of our
periodical subscriptions had lapsed for years despite regular annual
payment of renewal fees and no one had noticed because the issues were
not being checked in. In addition to this and claim considerations, our
public services librarians have expressed a strong preference for
knowing exactly what issues have arrived and when. Lastly, as print
subscriptions are supplanted by electronic ones, we've had less work in
the serials workflow to be performed by students. Our department has
consistently underspent its student employment budget for the past few
years, and reinstating the check-in procedure for all paid subscriptions
has helped maintain the availability of student work in our department.

-Sarah Hartman-Caverly

Sarah Hartman-Caverly | Library Assistant - Serials

610-526-5297 | 610-526-7480 facsimile | shartmanca@brynmawr.edu

Canaday Library | Bryn Mawr College
101 N. Merion Avenue
Bryn Mawr, PA 19010

----- Original Message -----
From: "Wilma Dague" <wdague@BENEDICTINE.EDU>
To: SERIALST@LIST.UVM.EDU
Sent: Monday, September 15, 2008 12:12:47 PM GMT -05:00 US/Canada
Eastern
Subject: Re: [SERIALST] Eliminating Periodicals Check-in

I don't understand why you would want to eliminate check in? How would
you know what you have or what you need to claim?

Best regards,

Wilma Weant Dague
Serials Coordinator
Benedictine College Library
1020 North 2nd St.
Atchison, KS 66002

(913) 360-7610
wdague@benedictine.edu

)