Job Opening: Technical Services Librarian Jennifer Bazeley 18 Sep 2008 14:14 UTC

Library | Technical Services Librarian  Department: Library
1 Full Time Position (35 hours/week)
 Job Description

The Field Museum Library supports the exhibition, research, and education
programs of The Field Museum, which was founded to house the biological and
anthropological collections assembled for the World's Columbian Exposition
of 1893. The Library is home to a rich, world-class collection of more than
250,000 volumes in the following subject areas: anthropology, archaeology,
biological systematics, botany, environmental and evolutionary biology,
geology, museology, and zoology. Although borrowing privileges are reserved
for Museum staff and associates, the Library's collections are available for
public use.  Since 2001, the Library has operated the Ex Libris ALEPH 500
integrated library system. At the heart of the ALEPH system is Harlow, the
Library's online catalog, which currently contains about 120,164 records.

In addition to purchasing new materials and receiving donated and exchanged
materials, the Library began a retrospective conversion of approximately
92,000 catalog records in 2006.   Converted records represented monographs,
serials, and rare books acquired prior to 1978 and held in the General
Collection, the Rare Book Room, and eight subject-based divisional
libraries.   Clean up of the retrospective conversion records continues and
is approximately one half completed.

The Technical Services Librarian is a management level position, reporting
directly to the Director of Library Collections.

Job Duties

Responsibilities include:

   - Trains, supervises and evaluates five staff, including two Library
   Technical Assistants for Binding/Repair and Acquisitions/Serials, one
   cataloger, one rare book cataloger, the museum archivist, and possible
   volunteer(s).  For this staff, the Technical Services Librarian creates and
   implements procedures, adjusts workflows, solves problems, oversees the
   implementation of strategic initiatives, and assigns projects as needed.
   - Performs copy cataloging of non-standard format materials and original
   cataloging of problematic materials using OCLC and the Library's Ex Libris
   Aleph 500 system Responsible for both original and copy cataloging of
   materials in Eastern European and Russian languages.  Responsible for copy
   cataloging (when available) for Chinese/Japanese/Korean materials
   - Catalogs backlog and problem materials as time permits
   - Evaluates exchanged materials (monographs and serials) for inclusion in
   the Library's collections
   - Coordinates the maintenance of Library of Congress authority records
   and serial holdings records in the Library's Aleph 500 system
   - Coordinates the implementation, maintenance and operation of the
   Library's Ex Libris Aleph 500 system in cooperation with the Museum IT staff
   and Ex Libris; installs quarterly service packs for the Library's Aleph
   - Generates and prepares reports from the Library's Aleph system as
   - Maintains and troubleshoots Technical Services electronic resources
   (Cataloger's Desktop, ClassificationWeb, OCLC Connexion Client)
   - Guides and collaborates with the Museum Archivist and his volunteers
   and interns to create and implement an existing strategy to create finding
   aids for high priority collections, digitize high priority collections (as
   funding permits), and catalog these finding aids
   - Guides and collaborates with the Rare Book Cataloger to develop and
   implement digitization efforts and public educational programs and
   exhibitions featuring the materials in our Rare Book Room
   - Under the guidance of the Director of Library Collections, develops and
   oversees Technical Services budget on an annual basis; supervises
   maintenance of acquisitions fund accounting in the Library's Aleph system
   and creates financial reports as needed by other staff; works with the
   Administrative Assistant to reconcile fund totals between the Aleph system
   and Museum accounts
   - Works cooperatively with the Associate Librarian (Reference and
   Circulation) and Director on collection development and Library strategy
   - Assesses the need for new services and technologies in Technical
   Services and in cooperation with appropriate staff, locates available
   options and selects the one which best fits the needs of the patrons and the
   - Participates in and attends staff development activities, Library team
   meetings and Library managerial meetings
   - Participates in regularly scheduled meetings of the Academic Affairs
   Library Committee.
   - Participates in outside initiatives when necessary (Biodiversity
   Heritage Library, Laufer Committee meetings, Reading Room/Museum
   - Keeps informed of developments in the library field by reading
   professional journals, attending workshops and conferences, and subscribing
   to appropriate list-servs
   - Performs other duties as assigned



   - Master's Degree in Library Science and work experience in acquisitions,
   serials, and cataloging
   - Demonstrated understanding of the structure and function of integrated
   library systems, OCLC Connexion (bibliographic and local holdings records),
   national cataloging standards, and MARC format
   - Experience supervising library staff, preferably catalogers
   - Working knowledge of archival standards for organization, preservation,
   cataloging, and electronic access.
   - Experience with Windows systems (Microsoft Word, Excel) and email and
   calendaring systems in a networked environment
   - Demonstrated proficiency at managing an operations budget and create
   cost estimates for new projects
   - Good analytical ability and problem-solving skills
   - Working knowledge of Western European languages
   - Ability to work independently with accuracy and attention to detail; to
   follow verbal and written instructions and procedures; to organize and
   prioritize work assignments; to exercise sound judgment and initiative; to
   effectively complete tasks according to schedule; and to establish and
   maintain effective and productive and collaborative working relationships
   - Ability to think strategically about immediate and future technical
   services needs for the Library, and to work collaboratively with the
   Associate Librarian and Director to plan accordingly


   - Experience with Ex Libris' Aleph 500 integrated library system
   - Demonstrated understanding of the system librarian role and a working
   knowledge of basic Linux and VI commands
   - One to two years experience in serials cataloging and serials holdings
   record maintenance
   - Experience transliterating and cataloging materials in Russian
   - Study or education in any of the four subject disciplines of The Field
   Museum: anthropology, botany, geology, and zoology (or related disciplines)
   - Applicants must provide a sample of original cataloging (2-3
   bibliographic records in MARC format, preferably in print format), as well
   as professional references

 *The Field Museum accepts applications on-line.  To apply for this
position, please complete the on-line application.
No phone calls please.

*The Field Museum is an Equal Opportunity Employer.*

Jennifer Warwick Bazeley
Associate Librarian, Technical Services
Field Museum Library