We also create payment records for items like JSTOR. The title list is either in our SFX, on a spreadsheet or on the mini bib I create to hang the PO off (Voyager site). As the acquisitions person, I do make sure we know what we purchased, but individual records for something like this is overkill - Kate Seago, University of Kentucky.

-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum [mailto:SERIALST@LIST.UVM.EDU] On Behalf Of Glasson, Patricia A
Sent: Monday, May 11, 2009 12:04 PM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Order records for e-journals

Hi Barbara,

It's a huge amount of work, and to me it seems unnecessary; but no one
has been able to convince acquisitions to stop doing it. They insist
that it's not enough to have order records just for the package itself.
I showed them our JSTOR account information, where it's easy to see a
list of titles we subscribe to, but they don't think that's enough,
either. I was hoping to find some support from other libraries that
could be used to help make the case.

Thanks for your response, every comment helps!

Patty Glasson
Serials Cataloging Specialist
Purdue University
765-494-2811
-----Original Message-----
From: SERIALST: Serials in Libraries Discussion Forum
[mailto:SERIALST@list.uvm.edu] On Behalf Of Barbara Pope
Sent: Monday, May 11, 2009 11:34 AM
To: SERIALST@LIST.UVM.EDU
Subject: Re: [SERIALST] Order records for e-journals

Hi, Patricia.  This sounds like a lot of work to keep up with.  JSTOR
does not have a lot of titles, but do you do this with other databases,
like from Ebsco, Gale, etc., where the databases gives you access to
thousands of journals?  Journal titles change frequently, so you
information in the acquisitions module would have to change frequently
as well.  I am interested in hearing more about this.  Please post to
the list.

Barbara Pope
Pittsburg State University
Pittsburg KS  66762

Glasson, Patricia A wrote:
> Hello,
>
> We're wondering how other libraries handle large e-journal packages
such
> as JSTOR in their acquisitions module.
>
> It has been the policy here to create an order record for every title
in
> each package. This is done so that acquisitions staff can determine
the
> source of each e-journal and see a list of titles included in each
> package.
>
> We use SFX and are implementing MARCit!, Ex Libris' MARC record
service
> for e-journals. The new workflow makes it difficult to get an order
> record on every e-journal title, and our systems administrator thinks
> questions about order source and package content can be determined
using
> SFX. But our acquisitions staff want to be able to see that
information
> within the acquisitions module and are not comfortable with the idea
of
> abandoning order records for every e-journal title.
>
> Any advice, suggestions, cautions, etc., on the pros and cons of order
> records for e-journals would be much appreciated.
>
> Thanks!
>
> Patty Glasson
> Serials Cataloging Specialist
> Purdue University
> 765-494-2811
>
>
>