Analytics CATFREEB@CENTRAL1.LIBRARY.UQ.OZ.AU 04 Mar 1993 16:34 UTC

Cross-posted to AUTOCAT and SERIALST:

At the University of Queensland, Australia, we also use the PALS
system.  Like the Georgia State University we are able to link an
item to more than one bibliographic record. i.e. for analytics and
'bound withs'.  The Australian version of PALS allows for the entry
of analytics to the database, however it does not provide a link
between the analytic and the main bibliographic record.  We have
developed this facility locally.

We use AUSMARC, but the coding of analytics is identical to USMARC.
Our analytic record is not a 'full' bibliographic record: it contains
basic descriptive data, and also the record control number of the
main record in the 773 tag.  We do not include any other information
from the main record in this tag, or anywhere in the analytic record.

The display of an analytic in OPAC includes information from both the
analytic record and the main record.  The descriptive information and
subject headings (if present) of the item being analyzed come from the
analytic record.  The information displayed from the main record
includes its author/title, call number and location information.

We at the University of Queensland have also developed our own MARC
editor which monitors the addition, deletion and editing of analytics
and their main records.  For example, it will not allow the deletion
of a main record which has analytics attached.  In our system, the
item record is loaded to the main record and then linked to the
analytic.  If an analytic record is deleted, the system automatically
unlinks the item.

In developing this facility, we have tried to get the system to
maintain the links between analytics and their main records and items
automatically, thereby eliminating the possibility of human error.

Since analytics are identifiable as such (by Leader code), it should
be possible to eliminate, or include, them when exporting your file.

This set-up works well for us, but we would be interested to hear
about other people's experiences with analytics.

Barbara Freeman
Technical Services Dept.
University of Queensland
Queensland, Australia