Re: Journal need survey (2 messages) Birdie MacLennan 17 Feb 1998 15:44 UTC
2 messages, 95 lines: (1)--------------------------- Date: Mon, 16 Feb 1998 14:32:53 -0500 From: Susan Zappen <szappen@SCOTT.SKIDMORE.EDU> Subject: Re: Journal need survey Joanna, If you want staff to identify titles for possible cancelation, be sure to indicate the importance of ranking titles. I've experienced a similar review where the faculty simply said every title was essential. That kind of response gives you no guidance. If you can promise some new subscriptions to those who carefully review and identify unneeded titles, you can create a win-win situation. Good luck! ******************** Susan H. Zappen Head of Technical Services Lucy Scribner Library Skidmore College Saratoga Springs NY 12866-1632 Phone: 518-580-5521 Fax: 518-580-5540 szappen@skidmore.edu ******************** (2)--------------------------- Date: Mon, 16 Feb 1998 17:12:17 -0500 From: Ward Saylor <ward.saylor@jcu.edu.au> Subject: Re: Journal need survey We've tried various ranking methods, including the 3-pointer. Its major drawback was a skewed distribution leaving few cancellation candidates. The method we found best suited to our needs was to allow every respondant to list as many journals as they liked in rank order. To make it easier, five titles are allowed in each rank. So a respondant's top five titles are scored "A", the next five as "B" and so on as long as they wish. These ranks are then turned into numerical scores as the reciprocal of the letter place in the alphabet. So an "A" scores 1, a "B" 0.5, a "C" 0.333, a Z 1/26 (whatever that is). This formula was arrived at after a number of trials and seems to give the best results. This is done on a spreadsheet and the scores summed. Staff/departments/schools can then be given a listing in rank order of all titles in which they expressed an interest with a line drawn at the required cancellation savings point. They can then juggle between the "safe" and "at risk" categories. We refine this by applying other formulae which take into account cost etc. For example, you might accept a title with an everage cost as 'safe' if it scores at least one A but not if it scores less. A title costing twice the average might need two "A"s while one costing half the average might need only a "B" - the actual relationships are determined by your cost/scoring/savings profile. Ward Saylor Associate Librarian (Resources) James Cook University Townsville, Queensland, Australia ward.saylor@jcu.edu.au --- Joanna Tousley-Escalante wrote: >Our library will undertake a badly needed review of journal use/need >this year. As we consider instruments to weigh the "need" value, I >would like to hear from those of you who have undertaken this exercise >in the recent past, or who have a regular review set up for use >periodically. > >We are considering how to ask them to rank their need and are >considering offering them a scale of 1-3 [3 being need very much; 1 >being only some need]. > >What other ranking or grading options do you consider that allow staff >to indicate value to them while giving us the option to cut if budget >requires this? > >Also, has anyone found software to assist in such an endeavor? > >Our thanks in advance for your thoughts on this question. > >Regards, >Joanna Tousley-Escalante > >* Head Technical Services Unit >* VIC Library - Vienna, Austria >* International Atomic Energy Agency >* j.tousley@iaea.org