Responses re. Single Record/Multiple Formats (Michelle Fiander) Marcia Tuttle 19 Feb 1999 20:28 UTC
---------- Forwarded message ---------- Date: Fri, 19 Feb 1999 13:05:58 -0500 From: "Fiander, P. Michelle" <mfiander@IUPUI.EDU> Subject: Responses re. Single Record/Multiple Formats Greetings, After I posted my Thank You to all who responded to my question regarding using single records for multiple formats, I received a number of requests for a summary of replies. Here they are, with the names of those who provided commentary and suggestions. I am interested to know what kinds of choices others are making regarding the use of single records. I tend to prefer single records when possible. Single records tend to be easier for users to understand and it makes finding serials in multiple formats more straightforward. Please let me know about the decisions you make. Or if you'd like to discuss options, I'm always interested in other's perspectives. Comments can be sent to me directly rather than the list, unless others are interested in the discussion. Regards, Michelle Fiander At 10:55 AM 2/8/1999 -0500, Michelle Fiander wrote: >Hello, > For those who are using single records for multiple formats--ie. >print record with notes for fiche and film--I wonder if you can tell me how >you're handling LDRs in OCLC. > Thank you, +++++++++++++++++++++++++++++++++++++++++++++++++ In our local system, we include the holdings for multiple formats on one bib record (we use III). For union listing, we put our symbol on the approp. records in OCLC and keep these up separately. It' a pain, but it's the only way to be accurate. Sincerely, ********************************************************************* Eleanor I. Cook 828-262-2786 (wrk) NEW PO BOX Serials Specialist 828-262-2773 (fax) & Belk Library, PO Box 32026 Area Code! Appalachian State University Spring '98 Boone, NC 28608-2026 cookei@appstate.edu ********************************************************************* From: Cheryl Conway <cconway@COMP.UARK.EDU> Subject: Re: Single Record/Multiple Formats At the time that our state union list was formed, a committee, which represented libraries throughout the state, selected section 2 (7:44), Hardcopy Bibliographic Records Used for All Formats, using method 2. This work was done years before I moved here to work at U of AR libraries, so I don't know exactly why this method was preferred, but I do like the consistency within our state union list. Is there no similar committee or decision-making body in your state? Cheryl Cheryl Conway <cconway@COMP.UARK.EDU> (2)---------------------------- Date: Mon, 8 Feb 1999 12:42:08 -0600 From: Dana Belcher <dbelcher@MAILCLERK.ECOK.EDU> Subject: Single Record/Multiple Formats -Reply We attach LDRs to paper records only with a composite holdings statement for the hardcopy and microform in the $n field (i.e., $n [Total=v.1- 1985-. Microfiche=v.5- 1990- 0,4,8] $v v.1-v.4 $y 1985-1989 Dana Belcher, Periodicals/Acquisitions Librarian East Central University Linscheid Library 200 S. Stadium Drive Ada, OK 74820 <dbelcher@MAILCLERK.ECOK.EDU> I follow the format that is stated in OCLC's Union List User Guide. This is under "Using ANSI Z39.44-1986." There is a section titled "Hardcopy Bibliographic Records Used for All Formats." So, if we have a title for which we have it bound and in microfom, I use the print OCLC record and format it according to the previous referenced section. If you have the User Guide, there are some very good examples of how to handle this situation. If you don't have this, and would like for me to fax you this section, let me know. **************************** Laura Vogler, Serials Manager Wabash College, Lilly Library 301 W. Wabash Ave, P.O. Box 352 Crawfordsville, IN 47933 email: voglerl@wabash.edu phone: 765-361-6215 fax: 765-361-6295 Michelle, We do this only when we have print and remote electronic versions. We put LDR's for both versions on the record for the print. We do not add an LDR to the record for the electronic. Mary ****************************** Mary Grenci Serials Catalog Librarian Knight Library 1299 University of Oregon Eugene, OR 97403-1299 mgrenci@darkwing.uoregon.edu Phone: 541-346-5607 Fax: 541-346-3485 Michelle Fiander Librarian IUPUI University Library 755 West Michigan Street, UL 1115E Indianapolis, IN 46202-5195 317-274-0480 Fax: 317-278-0368 mfiander@iupui.edu