Responses re. Single Record/Multiple Formats (Michelle Fiander) Marcia Tuttle 19 Feb 1999 20:28 UTC

---------- Forwarded message ----------
Date: Fri, 19 Feb 1999 13:05:58 -0500
From: "Fiander, P. Michelle" <mfiander@IUPUI.EDU>
Subject: Responses re. Single Record/Multiple Formats

        After I posted my Thank You to all who responded to my question
regarding using single records for multiple formats, I received a number of
requests for a summary of replies. Here they are, with the names of those
who provided commentary and suggestions.
        I am interested to know what kinds of choices others are making
regarding the use of single records. I tend to prefer single records when
possible. Single records tend to be easier for users to understand and it
makes finding serials in multiple formats more straightforward.
        Please let me know about the decisions you make. Or if you'd like to
discuss options, I'm always interested in other's perspectives. Comments can
be sent to me directly rather than the list, unless others are interested in
the discussion.
        Regards, Michelle Fiander

At 10:55 AM 2/8/1999 -0500, Michelle Fiander wrote:
>        For those who are using single records for multiple formats--ie.
>print record with notes for fiche and film--I wonder if you can tell me how
>you're handling LDRs in OCLC.
>        Thank you,
In our local system, we include the holdings for multiple formats on one
bib record (we use III).  For union listing, we put
our symbol on the approp. records in OCLC and keep these up
separately.  It' a pain, but it's the only way to be accurate.

Eleanor I. Cook                   828-262-2786 (wrk)     NEW PO BOX
Serials Specialist                828-262-2773 (fax)         &
Belk Library, PO Box 32026                               Area Code!

Appalachian State University                             Spring '98
Boone, NC 28608-2026    
From:         Cheryl Conway <cconway@COMP.UARK.EDU>
Subject:      Re: Single Record/Multiple Formats

At the time that our state union list was formed, a committee, which
represented libraries throughout the state, selected section 2 (7:44),
Hardcopy Bibliographic Records Used for All Formats, using method 2.  This
work was done years before I moved here to work at U of AR libraries, so I
don't know exactly why this method was preferred, but I do like the
consistency within our state union list.  Is there no similar committee or
decision-making body in your state?

  Cheryl Conway <cconway@COMP.UARK.EDU>

Date:         Mon, 8 Feb 1999 12:42:08 -0600
From:         Dana Belcher <dbelcher@MAILCLERK.ECOK.EDU>
Subject:      Single Record/Multiple Formats -Reply

We attach LDRs to paper records only with a composite holdings statement
for the hardcopy and microform in the $n field (i.e., $n [Total=v.1-
1985-.  Microfiche=v.5- 1990- 0,4,8] $v v.1-v.4 $y 1985-1989

Dana Belcher, Periodicals/Acquisitions Librarian
East Central University
Linscheid Library
200 S. Stadium Drive
Ada, OK 74820

I follow the format that is stated in OCLC's Union List User Guide.  This is
under "Using
ANSI Z39.44-1986."  There is a section titled "Hardcopy Bibliographic
Records Used for All
Formats."  So, if we have a title for which we have it bound and in
microfom, I use the print
OCLC record and format it according to the previous referenced section.  If
you have the
User Guide, there are some very good examples of how to handle this
situation.  If you
don't have this, and would like for me to fax you this section, let me know.
Laura Vogler, Serials Manager
Wabash College, Lilly Library
301 W. Wabash Ave, P.O. Box 352
Crawfordsville, IN  47933

phone:  765-361-6215
fax:    765-361-6295


We do this only when we have print and remote electronic versions. We put
LDR's for both versions on the record for the print. We do not add an LDR
to the record for the electronic.


Mary Grenci
Serials Catalog Librarian
Knight Library
1299 University of Oregon
Eugene, OR 97403-1299
Phone: 541-346-5607
Fax:   541-346-3485

Michelle Fiander
IUPUI University Library
755 West Michigan Street, UL 1115E
Indianapolis, IN 46202-5195
Fax: 317-278-0368