Re: Help for new serials librarian (4 messages) Birdie MacLennan 05 Feb 1999 18:59 UTC
4 messages, 166 lines: (1)---------------------------- Date: Fri, 5 Feb 1999 12:02:39 -0600 From: L H. Kevil <KevilL@MISSOURI.EDU> Subject: Re: Help for new serials librarian Hi Bruce, The classic book is Marsha Tuttle's _Managing Serials_ (1996.) Others books of interest are Jean W. Farrington, _Serials Management in Academic Libraries_ (1997) and Thomas E. Nisonger's _Management of Serials in Libraries_ (1998.) _Buying Serials_ (1990) by N. Bernard Basch & Judy McQueen has some helpful points, despite its age. There is no shortage of articles; just look in the bibliographies of any of these books. I use Microsoft Access quite a bit. It is a wonderful tool, particularly if you can take the time to learn how to use its advanced features and Visual Basic. However, it is a supplement to our automated system (Innovative Intefaces,) not a replacement. If you were to ask me for something approaching a pearl of wisdom, it would be this suggestion. Adopt a user-oriented perspective regarding everything task your department performs. Take on a staff-centered perspective when dealing with how work is performed, by whom, and under what conditions. Let me expand on this a little bit. First of all identify what you absolutely must do with your serials to satisfy user and administrative needs. Boil the list of tasks down so that your department's fundamental goals are crystal clear. Take your time with this step. Once this has been completed, pinpoint what blocks and what enhances fulfillment of your most important goals. Let these goals, not anyone's preconceptions, and especially your own, determine what is "efficient" and what is not. (Management literature tells us we should be concerned with "effectiveness," not "efficiency.") In other words, since our goals determine what our problems are, and not vice versa, concentrate at first only on your most important goals. From experience I can say that it is tempting to get distracted by less important issues, to the detriment of the "assembly lines" that provide the output our users see and the human or organizational issues all this creates. I would also suggest that if yours is more than a one-person department promoting a healthy worker culture should be one of your fundamental goals. Good luck and have fun, Hunter L. Hunter Kevil, Head, Serials Dept, Ellis Library, University of Missouri-Columbia, Columbia, MO 65201 Voice: 573-884-8760 Fax: 573-884-5243 E-mail: KevilL@missouri.edu (2)--------------------------- Date: Fri, 5 Feb 1999 11:10:44 -0500 From: Terence Rose <trose@LIBOFMICH.LIB.MI.US> Subject: Re: Help for new serials librarian Hellow! I also am a new serials librarian. Since, our library place a heavy emphasis on Michigan Newspapers. Many of these newspaper we have subscriptions directly with the newspapers. However, our III system was not giving us information about the subscriptions without generating lists that may get some or most of the newspaper susbcriptions. We discovered that we were missing renewal dates which caused laspes in our subscriptions. What I did was take the information generated from III and create a Access database listing all the Michigan newspapers we receive. The datebase contains renewal dates which is the most important data for us, I add tables for example: Did I request renewal information?, Has the paper been renewed?, and I recently added a table for new subsciptions. The table also includes phone numbers for each paper, and do we pay the newspapers subscription via subscription agent. Using the database we can plan ahead and renewal susbcriptions without laspes in coverage. If you would like futher information, you can e-mail me. Terence Rose Serials Librarian Library of Michigan email@example.com (3)--------------------------- Date: Fri, 5 Feb 1999 11:25:35 -0500 From: "Crystal D. Lee" <firstname.lastname@example.org> Organization: Nicholls State University Subject: Re: Help for new serials librarian Dear Bruce, I've been working in the Serials Department at Nicholls State Univ. in Thibodaux, LA. for nearly three years, during my time here I commuted to Baton Rouge for my MLIS and just recently graduated in Dec. '98. I don't know of a book, but a rather helpful journal is The Serials Librarian published by Haworth Press, Inc. 10 Alice St. Binghamton, NY 13904; phone: (607) 722-2493. It is published 8 times a year at $280 per year. In regard to your question about Microsoft Access and managing serials titles - Our Serials dept. has approx. 3,000 titles of which approx. 1,700 are current subscriptions. We created a database file in Access with the following fields: Title, Dewey, Cutter, Current, Comes With, Object Code, Price 1996/97, Price 1997/98, Price 1998/99, Subscription, Binding Pattern, Membership, and Format. These fields can contain pricing information, yes/no answers, or numerical information which can all be sorted and retrieved in reports. We have found this method very helpful for requests by Faculty in various departments on campus, who are interested in how many titles are available in the library or for info. needed for SACS, and many others. I would recommend using ACCESS for managing titles because of the ease of report generation. If you should have any other questions about the ACCESS file just let me know. Crystal :-) Crystal D. Lee <email@example.com> (4)-------------------------- Date: Fri, 5 Feb 1999 10:33:00 -0800 From: Marcella Lesher <acadmarc@STMARYTX.EDU> Subject: Re: Help for new serials librarian You might try an ALA publication entitled Serials Management A Practial Guide by Chiou-Sen Dora Chen, 1995. It provides a nice basic overview of serials issues. Marcella Lesher Academic Library St. Mary's University--San Antonio -----Original Message----- On Thu, 4 Feb 1999, Bruce Bumbalough <bbumbal9@AIRMAIL.NET> wrote: > Hello! > > I am a librarian who has been responsible for the library's > subscriptions, etc. for about six months. I need some help and advice. > Will somebody out there give a newbie a suggestion for books which might > provide me with the basics of how to manage serials? A title or two > would be sufficient. Second, has anybody developed anything in the way > of a Microsoft Access application useful in monitoring serials and > improving efficiency? > > Thanks in advance. > -- > Bruce L. Bumbalough > Reference Librarian > Grapevine Public Library > 1201 Municipal Way > Grapevine, TX 76051 > Voice: (817) 410-3404 > Fax: (817) 410-3080 > E-mail: firstname.lastname@example.org > > If you have ever flown in or out of Dallas-Fort Worth International > Airport, > you have been in Grapevine. Stop and say howdy next time.