Shelf List Cards & Serials Records on Cards (4 messages) Marcia Tuttle 12 Feb 1999 16:29 UTC


Date: Thu, 11 Feb 1999 15:24:00 -0600
From: Dena Luce <dluce@FAULKNER.EDU>
Subject: Re: Shelf List Cards & Serials Records on Cards (Peter Washkevich)

All of our holdings are now in electronic format.  The only 'paper' I
refer to are the title lists I run which the students use for shelving,
since our serials are in several locations.  I do run a list of titles 'at
bindery' for handy reference too.

>---------- Forwarded message ----------
>Date: Thu, 11 Feb 1999 15:47:01 -0500
>From: "Washkevich, Peter" <washkevich@MARSHALL.EDU>
>Subject: Shelf List Cards & Serials Records on Cards
>I'd like to know how many Serials departments still rely on any records in
>card format, whether as shelf-list, check-in, deletion files, etc.
>When is the right time to discard these files?
>Are we now in an era when a Serials department can be run 100%
>Peter Washkevich / Marshall University

Dena Lahue Luce, M.L.S.                     (334) 260-6209 phone
Public Services Librarian                      (334) 260-6299 fax
Faulkner University                   
Gus Nichols Library
5345 Atlanta Hwy.
Montgomery, AL 36109-3398


Date: Thu, 11 Feb 1999 16:17:08 -0500
From: "Susan E. Sturgeon" <ssturgeo@SALEM.MASS.EDU>
Subject: Re: Shelf List Cards & Serials Records on Cards (Peter Washkevich)

I would advise against tossing kardex files short of 3 years or so after
shifting to electronic format.  History can be very important in serials

SALEM MA 01970
NEW E-mail


Date: Thu, 11 Feb 1999 16:28:54 -0500
From: Stephanie Gehring <stepgeh@REGENT.EDU>
Subject: Re: Shelf List Cards & Serials Records on Cards (Peter Washkevich)


We recently (within the last year) completely "discarded" our cards.
Everything is now computerized.  However, because there were several in
the department who were a little nervous about tossing all those cards and
trusting entirely on the electronic format, we decided we would pack the
cards away for a year or so to see if anyone felt the need to refer to
them.  To my knowledge, no one (not even those who were less than
enthusiastic about the change) have touched them in the last 12 months.


Stephanie S. Gehring
Law Serials Assistant
Regent University Law Library
Virginia Beach, VA
Phone:  757/226-4377


Date: Thu, 11 Feb 1999 16:06:30 -0800
From: Marcella Lesher <acadmarc@STMARYTX.EDU>

We still use cards to indicate volumes that have been bound.  It helps us
know what we are looking for if we are missing an item (either a bound
volume or loose issues) and also prompts us to check for missing issues
when something comes back from the bindery.  If we've skipped a year and
don't already have it noted we go down and check to see why the previous
year hasn't been bound.  It's a rather tedious process but we are a fairly
small library and can handle the task.

Marcella Lesher
Academic Library
St. Mary's University--San Antonio