Shelf List Cards & Serials Records on Cards (3 messages) Marcia Tuttle 12 Feb 1999 20:07 UTC


Date: Fri, 12 Feb 1999 09:48:29 -0700
From: Julia Franklin <jfrank@ISL.STATE.ID.US>
Subject: Shelf List Cards & Serials Records on Cards (Peter Washkevich)              -Reply

We still maintain a card Shelf-list for all media in the Library.  It is a
lovely Oak cabinet that makes up one wall of Collection Services.

We also check-in serials that are not readily available to patrons, items
not kept in with the serials and we are putting our Gratis items on a
check-in sheet, so a claim will not be generated for the gratis
subscriptions (mainly other state's Library publications). .

We use the online system for the majority of the serials that come in to
the library, but for those items listed above, we prefer the check-in
sheets.  I do not see us changing to 100% electronic any time in the near
future, but things change and who can say what we will be doing in 2-3
years or months for that matter.

We did use Cardex cards when I first arrived, WHAT A MESS they were, but
transfered to the Serials Sub-system about 3 years ago.  I have the old
cardex cards in my office and plan to put the individual cards into the
files for those publications.  I still use the old check-in cards around
inventory time, it is easier to look in the file for the publication, for
the needed check-in information.

Is this what you wanted to know?  TOO MUCH?

Julia Franklin
Idaho State Library


Date: Fri, 12 Feb 99 10:02:47 Pacific Standard Time
From: Diane Erdelyi <>
Subject: Re: Shelf List Cards & Serials Records on Cards (4 messages)

We will be converting to computer check-in and holdings information soon.
Right now I maintain a shelflist and a "visible file" for patrons and
staff working the Periodicals desk. We have been supposed to convert for
over ten years now, but the reality seems to be for this fiscal year.  We
will be maintaining a shelflist for as long as I am in charge. I use it to
easily check for our area union list information required annually. We
also annually check the shelflist against the visible file to maintain
accuracy of information. These can be taken anywhere so are easy to update
and keep current.  I intend to keep the visible file for ease of use for
patrons and staff not comfortable with computers(which are always busy
anyway).  We are a public library with about 850 current titles and 1,600
in backfile titles in paper copy or microform.  I am sure the next in
charge person will toss out all of my "paper" information.  My check-in
clerk intends to keep the manual check-in files for a year or so until the
records are complete and accurate. Manual check-in is so easy and does not
shut down for any reason. Both of us will "hate" to see it go.


Date: Fri, 12 Feb 1999 13:55:41 -0600
From: Anne Frohlich <frohlich@ACC.MCNEESE.EDU>
Subject: Re: Shelf List Cards & Serials Records on Cards (Peter Washkevich)

At McNeese we continue to keep our shelf list of bound volumes on cards.
They can be individually updated, don't need to be reprinted.  But the
primary reason is that when patrons ask about a certain volume, it is
faster to pull out a drawer and flip cards than to type in a title and
manipulate online records.

Anne Frohlich, Serials Librarian        Phone:318-475-5741
McNeese State University                Fax:318-475-5719
Library - Serials Dept.
Box 91445
Lake Charles, LA 70609