Routing summary (Mary Iber) Marcia Tuttle 22 Apr 1999 18:11 UTC
---------- Forwarded message ---------- Date: Thu, 22 Apr 1999 11:55:41 CST From: Mary Iber <Iber@ACT.ORG> Subject: routing summary Summary of Routing Responses I received 38 replies in mid-March 1999 regarding the routing of journals. Since the questions I asked were open-ended, people could send me information on any aspect of the subject. Keep this in mind when you look at the tally. Not all categories were touched upon by each person, but I found it very interesting that so many people mentioned similar patterns and experiences. Thanks to all who shared their experiences. I was thrilled to get so many from such a variety of libraries. Our library has begun to implement some of the suggestions (like having people review the routing lists they are on to see if all are still relevant). We are also looking into Table of Contents Services, circulating issues rather than routing, etc. Depending on the size and type and budget of your library, you may find some suggestions here that will work for you. Mary Iber ACT Library Iowa City, Iowa iber@act.org Type of Library Represented : Public 3 Special 12 Academic 23 Number of Libraries that still route : 29 Number that mentioned routing Table of Contents : 9 Number that mentioned routing to staff only : 18 Number that mentioned routing to faculty : 6 Number that mentioned the Copyright Clearance Center : 1 Number that mentioned using a Table of Contents Service : 1 (with an additional 1 thinking about using CARL, and another who suggested this option) Number that mentioned circulating the journals (checks them in and out one at a time to individuals rather than routing to a list) : 4 Number that said they stopped routing : 3 Number who mentioned doing their own study : 4 Here are some restrictions/creative solutions libraries mentioned : >asking routees to keep the journal for a maximum of 1-3 days >establishing a maximum number of routing lists a person can be on (e.g. 3 or 5) >limiting the number of people who can be on a routing list (e.g. 1-6) >routing newsletters but not journals >routing selected journals only >buying a 2nd copy for the shelves so it is available while the other copy routes >routing the table of contents and letting patrons request copies of articles or come into the library and copy the article themselves >not routing the current issue until the previous issue has returned to the library >one routes directly from the mail room, so can never claim an issue because they're never sure if it got lost routing or if it never arrived >stopping routing during the summer >subscribing to a document delivery service >subscribing to electronic delivery of Table of Contents service >using neon pink routing slips on time sensitive material >asking staff to go through their list every year and take themselves off any lists they are no longer interested in >requiring staff/faculty to come to the library to sign up to be on routing slips during a certain time each year and having a limited number of slots on the slip available >have staff sign a support statement for each periodical as well as a route statement >include a handwritten, date-stamped, initialed post-it note on all routed materials containing the route statement >move key offenders (the slowest ones) to the bottom of the list, or remove them >if a time limit on routing is imposed, send an email out to the entire list if the issue is late >have Professional Reading boxes for the latest professional journals (for staff) in a Central location Problems mentioned related to routing : >it's too slow >some issues never return to the library >not knowing exactly where the journal is while it's out routing >*political* problems with asking faculty to be accountable >missing issues when it's time to bind -- very costly and time-consuming to replace >possible copyright violations >embarrassment if you have to tell a patron that it's the librarian who has the issue